Drops, withdrawals and refunds

Students are financially responsible for all fees incurred by course registration. A student may withdraw in good standing from a course within the period established each term as published in the academic calendar. Discontinuing attendance at classes, notification to the instructor, or stopping payment on a cheque does not constitute official withdrawal from a course or the University.  All students electronically sign and are bound by the statement of financial responsibility in order to register for classes each academic year:

By registering for classes at Brock University, I agree to pay all assessed tuition and fees as a result of this registration. I am responsible to properly cancel, adjust or drop my registration by the end of the online drop and add periods, in accordance with the course calendar.  I understand that decisions with respect to any request for course withdrawals, tuition refunds, tuition adjustments, or other fees shall be made at Brock University’s sole discretion and in accordance with the applicable Brock University policies and procedures. Furthermore, I agree to pay any additional charges I may incur, including, but not limited to: charges for residence, meal plans, class materials, other departmental charges, service charges and interest on overdue accounts. I understand that it is my responsibility to verify my student financial account on a regular basis.  I understand that, regardless of my eligibility for financial aid, I am personally responsible for the full amount assessed to me as a result of my registration and will be held accountable to Brock University financial policies and procedures.  I understand that having an overdue balance on my student financial account may have both academic and non-academic consequences, including, without limitation, the withholding of my degree and/or transcripts of grades.

Students are academically and financially responsible for all courses for which they register unless they officially withdraw by the specified deadline date for each term. Grades will be recorded on students’ transcripts for all courses in which they have registered and from which they have not officially withdrawn.  No Academic Penalty DOES NOT mean No Financial Penalty.  Withdrawals have financial penalties based on date of withdrawal.  Full details are provided in the links below.

Course drops

Students are free to add or drop courses through the online registration system without financial penalty (unless all courses are dropped-see below) while the system is open (see the appropriate registration guide for details). Dropped courses do not appear on the student transcript.

Students who drop all courses between the start of term date and the drop date will be charged a full drop fee calculated at $100 per credit dropped to a maximum of $500. This also applies to students who may be granted back dated drops through the registrar’s or Dean’s office.

Course withdrawals

After the posted drop date, students may submit a course withdrawal form to the Office of the Registrar in order to discontinue registration in a course. Withdrawn courses appear on the student transcript, along with the date of withdrawal. The final date to withdraw from courses without academic penalty is posted in the appropriate registration guide.

Please note that the final date to withdraw without academic penalty is not the same as the final date to drop without financial penalty. All withdrawals have financial penalties.

Tuition adjustments

All courses registered or withdrawn after the appropriate drop date count as attempts. Students who have attempted 4.0 or more are charged a flat fee for tuition and are not entitled to a refund of fees for courses withdrawn.

Students who have attempted fewer than 4.0 credits during a fall and winter session are charged per credit. If a per credit student withdraws from a course after the appropriate drop date, the applicable course tuition will be reversed and a withdrawal charge, based upon the recorded date of withdrawal, will be applied.

Withdrawal schedules by session

Please note that withdrawal schedules are only applicable if your tuition is charged per credit (3.5 credits or less). If you are assessed based on the flat fee tuition structure (4.0 or more credits) your fees will not change due to a withdrawal. Contact the finance office if you have any questions concerning the financial implications of withdrawing from a course.

Complete withdrawal

Students who withdraw from all courses after the appropriate drop date must contact the Student Accounts and Financial Aid office to ensure the complete withdrawal is processed correctly.

To assist students and ensure all considerations have been made the complete withdrawal checklist can be used as a guide.

Seniors

Students 60 years of age or older who opt for a tuition waiver will incur withdrawal fees if withdrawing from a course. Please refer to the withdrawal schedule to determine the applicable withdrawal fee.

Refunds

Students with a net credit on account after all pending changes have processed may request a refund. The University pays students by electronic E-transfer.  Instructions are sent to your Brock e-mail account upon completion of the refund request.  Be sure to check your Spam/Junk/Clutter folders prior to contacting the University.  No refunds will be processed while changes are pending on a file, or during the add/drop period. In addition, no refunds are possible during any period that the registration system is closed to compile data for government reporting.

OSAP students, and students who have received scholarships, awards, or bursaries, will have refund requests reviewed by a Student Financial Services Officer. Changes in course load, and other factors, may affect student eligibility for OSAP, scholarship or bursary funding.  OSAP overpayments must be returned to the National Student Loan Service Center and therefore, credit may not be payable to the student.

MA, MSc, MBE, MS, MPH, MPK, MEd Research route, and PhD programs

This fee is charged on a per term basis. Withdrawal notification, in writing, must be received by the Faculty of Graduate Studies by the dates noted below. Discontinuing attendance at classes, notification to the instructor or stopping payment on a cheque does not constitute official withdrawal.

The following percentages apply only to complete withdrawal from a term. Withdrawal from a course during the term will not result in a partial credit being issued. Note that applicable sessional ancillary fees are non-refundable after the free drop/add period.

Tuition refund percentageSpring 2018Fall 2018Winter 2019
100%May 6TBDTBD
50%May 7- June 6TBDTBD
NO REFUNDJune 7+TBDTBD

Graduate students, who receive internal or external funding and completely withdraw from the university, will have their funding adjusted based on the following funding adjustment percentage chart. After the adjustment of tuition fees and funding it will be determined if a student will owe the university or be entitled to a refund. The funding adjustment percentage chart indicates the percentage amount of funding a student is required to pay back to the university.

Funding adjustmentSpring 2018Fall 2018Winter 2019
100%May 6TBDTBD
50%May 7-June 6TBDTBD
25%June 7-July 31TBDTBD
NO REFUNDAugust 1TBDTBD

MEd Course based route, MAcc, MBA, and MADS programs

This fee is charged on a per credit basis. Withdrawal notification, in writing, must be received by the Faculty of Graduate Studies by the dates noted below. Discontinuing attendance at classes, notification to the instructor or stopping payment on a cheque does not constitute official withdrawal.

Credits to tuition fees for withdrawn courses are based on various dates throughout the term and are calculated on a percentage basis. Please refer to the appropriate schedule below. The calculated credit is applied to your student account. Fees will be refunded if there are no subsequent registrations.

Students dropping all courses in any term become inactive and are required to pay the inactive fee.

Graduate International Cohort programs

This fee is charged on a per program basis. Please consult the department sponsoring the program for detail on their withdrawal policies.

Refunds

Students with a net credit on account after all pending changes have processed may request a refund. The University pays students by electronic E-transfer.  Instructions are sent to your Brock e-mail account upon completion of the refund request.  Be sure to check your Spam/Junk/Clutter folders prior to contacting the University.  No refunds will be processed while changes are pending on a file, or during the add/drop period. In addition, no refunds are possible during any period that the registration system is closed to compile data for government reporting.

OSAP students, and students who have received scholarships, awards, or bursaries, will have refund requests reviewed by a Student Financial Services Officer. Changes in course load, and other factors, may affect student eligibility for OSAP, scholarship or bursary funding.  OSAP overpayments must be returned to the National Student Loan Service Center and therefore, credit may not be payable to the student.

Course drops

Students are free to add or drop courses through the online registration system without financial penalty prior to the published drop date. Dropped courses do not appear on the student transcript.

Course withdrawals

After the posted drop date, students may submit a course withdrawal form to the Office of the Registrar in order to discontinue registration in a course. Withdrawn courses appear on the student transcript, along with the date of withdrawal. The final date to withdraw from courses without academic penalty is posted in the appropriate registration guide.

Tuition adjustments

If an inservice student withdraws from a course after the appropriate drop date, the applicable course tuition will be reversed, and a withdrawal charge, based upon the recorded date of withdrawal, will be applied:

The course material/online support fee is not refunded for courses withdrawn. Please contact the Student Accounts and Finance Aid office for information on course durations other than those listed above.

Refunds

Students with a net credit on account after all pending changes have processed may request a refund. The University pays students by electronic E-transfer.  Instructions are sent to your Brock e-mail account upon completion of the refund request.  Be sure to check your Spam/Junk/Clutter folders prior to contacting the University.  No refunds will be processed while changes are pending on a file, or during the add/drop period. In addition, no refunds are possible during any period that the registration system is closed to compile data for government reporting.

OSAP students, and students who have received scholarships, awards, or bursaries, will have refund requests reviewed by a Student Financial Services Officer. Changes in course load, and other factors, may affect student eligibility for OSAP, scholarship or bursary funding.  OSAP overpayments must be returned to the National Student Loan Service Center and therefore, credit may not be payable to the student.

Course drops

Students are free to add or drop courses through the online registration system without financial penalty (unless all courses are dropped-see below) while the system is open (see the appropriate registration guide for details). Dropped courses do not appear on the student transcript.

Course withdrawals

After the posted drop date, students may submit a course withdrawal form to the Office of the Registrar in order to discontinue registration in a course. Withdrawn courses appear on the student transcript, along with the date of withdrawal. The final date to withdraw from courses without academic penalty is posted in the appropriate registration guide.

Tuition adjustments

If a Teacher Education student withdraws from a course after the appropriate drop date, the applicable course tuition will be reversed, and a withdrawal charge, based upon the recorded date of withdrawal, will be applied. Please consult the following schedules for the credit percentages by date for each session and duration of course.

Withdrawal schedules by session

Students who drop all courses between the start of term date and the drop date will be charged a full drop fee calculated at $100 per credit dropped to a maximum of $500. This also applies to students who may be granted back dated drops through the Registrar’s office/Dean’s office.

Refunds

Students with a net credit on account after all pending changes have processed may request a refund. The University pays students by electronic E-transfer.  Instructions are sent to your Brock e-mail account upon completion of the refund request.  Be sure to check your Spam/Junk/Clutter folders prior to contacting the University.  No refunds will be processed while changes are pending on a file, or during the add/drop period. In addition, no refunds are possible during any period that the registration system is closed to compile data for government reporting.

OSAP students, and students who have received scholarships, awards, or bursaries, will have refund requests reviewed by a Student Financial Services Officer. Changes in course load, and other factors, may affect student eligibility for OSAP, scholarship or bursary funding.  OSAP overpayments must be returned to the National Student Loan Service Center and therefore, credit may not be payable to the student.