Information for newly admitted students

Congratulations and welcome to the Faculty of Graduate Studies! Here are the next steps for new incoming graduate students at Brock University.

Please review the following list of items to help get you started on your academic journey with us:

Carefully review all the details of your offer, including deadline dates, funding package details and other important information. Click here for help understanding your offer of admission.

Ensure any outstanding conditions are met in order to finalize your admission.

Submit final documents required to finalize your offer of admission

If you are an International Student, please ensure that you obtain the appropriate documentation in order for you to pursue your education at Brock. This will include your Study Permit and/or Visa. Your proof of immigration status document can be uploaded to your student portal account when you receive your student permit.

Please send any outstanding documents that are required to finalize your admission to:
Brock University
Faculty of Graduate Studies

1812 Sir Isaac Brock Way
St. Catharines, ON
L2S 3A1, Canada

Deferral Request:

If you find that extenuating circumstances are preventing you from starting your program, you can request a deferral. Consult with your graduate program and/or the Faculty of Graduate Studies for further information.

Budget: We encourage all students to review their finances and ensure that they have sufficient funds to support themselves throughout their graduate studies. Our Budget Resource Tool will offer you an estimate of your financial picture for the upcoming year. It is important to understand the total cost of graduate studies and how any funding package offer contributes to reducing the costs you are responsible for.

Funding Package: If you received a funding package as part of your offer of admission, please find additional information here (this page will be recreated on new site). Review this carefully. It is very important you understand the terms of your funding package including when, and how, the money will be provided to you.

Scholarships and other funding sources: If you are applying for scholarships, other awards, OSAP and/or other sources of funding, take note of any deadline dates.

Tuition and Fees: Our tuition rates and ancillary fees (and UHIP information) can found online. Please note that tuition and fees are subject to small yearly increases.

Students who begin their program in the Winter or Spring term, are not automatically charged for the health and dental plans, and must OPT-IN to access coverage. You must check your Brock Tuition billing to determine if you have been billed for the plans.

For more information, refer to the Graduate Students’ Association website.

All Brock graduate students are given a Brock email account (2 letters, 2 numbers, 2 letters @ brocku.ca). As a graduate student you are also assigned additional alias email addresses (first name.last name @brocku.ca).  Many graduate students opt to use the first name.last name@brocku.ca email address as it provides you with a more professional looking Brock email address.  All of the alias names and the original Brock email account (2 letters, 2 numbers, 2 letters @ brocku.ca) are linked together so by using the first name.last name@brocku.ca email you will receive the same email as using the original Brock email account (2 letters, 2  numbers, 2 letters @ brocku.ca).

Here is how you find your email aliases.  When you log in to your Brock Portal (my.brocku.ca), using your campus ID or Brock student ID number, you will be able to go in to the ‘My Profile’ area of the portal and find a section called ‘Account Summary’. Here you will find a list of the email aliases that are also assigned to your particular student account. If you decide to use one of the assigned aliases, please send yourself a test message to ensure that it is operating correctly.

If you experience any difficulty, you can contact the Help Desk at extension 4357.

Please keep in mind that all communication from the Faculty of Graduate Studies will be sent to your Brock email account, so we highly encourage you to check this often.

VITAE: Essential Skills for Graduate Students offers a series of workshops, programs and resources tailored to your unique interests that will provide you with the essential professional skills and competencies that employers are seeking. Regardless of your career aspirations, our enhanced professional development training will provide you with career agility. We encourage you to reach out to our coordinator Karin Perry at kperry@brocku.ca

The Graduate Students’ Association (GSA) is a student organization that represents the interests of all graduate students at Brock. They are the main voice of all graduate students at Brock. The GSA hosts a number of social events and we encourage you to come out and attend. It is a great opportunity to get to know your fellow graduate students – and have some fun as well! The GSA administers the Health and Dental Plan, the U-pass, the Graduate Lounge and GSA Financial Aid.

Center for Pedagogical Innovation (CPI) offers a series of workshops on teaching and learning of specific interest to TAs, including a TA Day orientation, and the Instructional Skills Workshop (ISW), which is a peer-based experiential instructional development program. It is held over three days and the ISW is designed to enhance the teaching effectiveness for both new and veteran instructors.

Many Brock graduate students live off-campus. Our Off Campus Living office can assist you with the information you will need while living in the beautiful Niagara region.

Refer to the Schedule of Important Dates often, as it will provide you with registration deadlines and many other pertinent items to help guide you through your studies (and avoid any late fees)!

We encourage you to consult with your graduate program prior to registering. Most graduate programs require their students to register for every term, however there are some exceptions. The registration system for Fall/Winter registration opens in June and in March for Spring term registration.

The terms are as follows:
Fall term: September to December
Winter term: January to April
Spring term: May to August
Summer term: July to August (MEd only)

For more information, please see the Graduate Registration Guide here.

Please review the registration instructions, policies and procedures. Be sure to check the schedule of important dates so that you don’t miss anything!

BROCK CARD/PROXIMITY CARD

Once you have registered, you will be able to obtain your Brock ID card. Please visit the Brock Card office in the lobby of the Sean O’Sullivan Theatre. Be sure to bring Government issued photo identification and proof of your Brock ID number.

Some graduate students will require special access within the Cairns Complex through the use of a proximity card. This card will allow students to enter the Cairns Complex at off hours, as well as have access to certain specified labs. Students will need to contact their program to determine if they will need to obtain a proximity card and how to do so (for example- Child and Youth Studies, Chemistry, Biological Sciences, Applied Health Science).

The Faculty of Graduate Studies at Brock University offers an orientation/welcome event for all new incoming graduate students. We highly encourage you to attend this fun and informative event. Information will be sent to you prior to the start of term.

Additionally, your graduate program, the Graduate Students’ Association (GSA) and several other departments on campus (including International Services) will host many events as you begin your studies – and throughout your time here.

It is your responsibility to review and understand the Academic Regulations and University Policies as outlined in the Graduate Calendar. Additionally, each graduate program has a Graduate Program Handbook, which outlines program specific policies, procedures and information that we encourage you to familiarize yourself with.

GRADUATE STUDENT RIGHTS AND RESPONSIBILITIES

Graduate students are critical to Brock University’s mission of teaching, service and research and they hold a unique position within the University community as junior colleagues. All members of the university community (students, faculty, staff, administrators) are responsible for ensuring, respecting and promoting the general conditions conducive to a positive and productive graduate student environment. Please ensure that you have reviewed and understand Graduate Students Rights and Responsibilities.

ACADEMIC INTEGRITY

Brock University encourages the pursuit of knowledge and scholarship through the provision of academic programs and a learning environment of the highest quality. Academic integrity is a core value that supports the University’s mission. Students should familiarize themselves with the University’s Academic Integrity Policy and resources.

INTELLECTUAL PROPERTY

All graduate students must read and familiarize themselves with the intellectual property policies and guidelines of the University. In addition, the Policy on Integrity in Research and Scholarship requires graduate students and their graduate supervisors to sign an Intellectual Property Form indicating their agreement with the University policies and guidelines or indicating any specific arrangements that have been made that differ from these policies and guidelines.

The Faculty of Graduate Studies encourages all graduate students to have an early conversation with their graduate supervisor about intellectual property in an attempt to navigate any potential intellectual property issues in advance. Graduate Studies has created an Intellectual Property (IP) Checklist to help students begin a conversation with their graduate supervisors.

ACADEMIC AND RESEARCH SAFETY

We recommend that you familiarize yourself with the academic and research safety regulations that are in place at Brock. If you will be working in the labs, you will be required to complete the Science Safety Seminar which covers regulations, emergency procedures and hazardous materials. If your lab will be working with blood and/or pathogens, you are required to take the Biosafety course and Radiation safety course. If your lab is working with isotopes, you will be required to take the Radiation safety course. Check with your supervisor and/or Graduate Program Director to ensure you register for the correct courses/seminars.

If you have any questions, or require assistance along the way, feel free to connect with the Brock community.

Continue to monitor your Brock Portal and check your Brock email account for the most accurate and up-to-date information. We will only send official Graduate Studies information to your Brock e-mail.

The Faculty of Graduate Studies, your Graduate Program and the Graduate Students’ Association, are all on hand to assist you as you make the transition to graduate studies. We are always happy to help.

Third Party Authorization

It is University policy to make a minimum of information freely available to all inquirers. The University will disclose information about students who have graduated, which is considered to be public information, as follows:

  1. Degree(s) obtained and the dates conferred by the University, and in most circumstances,
  2. Scholarships and the dates awarded. Other information will be disclosed only with a student’s authorization.

You may provide authorization for up to two individuals who may contact the University and with whom we will provide information per options selected below. The personal information of the authorized individuals provided below is ONLY for the purpose of verifying the identity of the individual when they contact the University.

Authorizations are valid for no more than 1 year. Please note the expiration date as you complete each entry. Also, you may terminate authorization by deleting the entry at your discretion.