Unfortunately, we cannot accept mailed, emailed or faxed documents. Any hard copy documents received by the Faculty of Graduate Studies office for admission consideration will not be accepted.
Once payment has been submitted, you can email any changes to our admissions team using the form on the ‘Contact Us’ page. Prior to submitting your payment, you can go in and make the changes yourself. If you need to change/modify a referee, please refer to our references FAQ below.
After you apply, you will receive an email that provides you with your Brock Campus ID. You can use your Brock Campus ID and birthdate to activate your student portal, where you can log in to check on the status of your application.
If you are a current Brock student, you can use your existing portal and login information.
No, we will upload your transcript for you.
Yes. All prospective students are encouraged to apply. Your application will be thoroughly reviewed by the admissions committee. All aspects of the application are taken into consideration in order to evaluate each student as a whole.
In order to maintain a high academic standard, conditional offers based on successful English Proficiency Tests are generally not offered.
Some programs require you to indicate potential supervisors in the application. On your program page (brocku.ca/programs/graduate/) you can go to Faculty directory, and find the faculty members you are interested in working with directly.
They would like to know more about why you would like to work with them, the research you want to do, and if you have applied for any scholarships.
These vary by program but general information can be found at: https://brocku.ca/graduate-studies/graduate-admission-requirements/. Also view your specific program website and Graduate Calendar. brocku.ca/programs/graduate/
Original translations will be accepted from one of the following:
- the consulate, high commission or embassy to Canada of the country where the documents were issued;
- a Canadian embassy, consulate, high commission in the country from which you emigrated;
- a translator accredited by a professional association of translators in Canada. To obtain the name of an accredited translator contact the Association of Translators and Interpreters of Ontario (ATIO) at 1-800-234-5030 OR 613-241-2846 (email: firstname.lastname@example.org; web site: atio.on.ca;
- a translator who has received accreditation through a federal, provincial or municipal government in Canada;
If the ATIO is unable to provide a translator for the language you require, you may contact COSTI-IIAS Immigrant Services at 416-651-1496, or email email@example.com.
Brock Faculty of Graduate Studies does not have a specific policy around mature students, but we know your experience will be an invaluable contribution to your graduate studies. Students can explain how they feel their experience will help them in their communication with their potential supervisor, or in their student letter of intent. We also know that mature students may not be able to get an academic reference, and this can be discussed with potential supervisors or in the letter of intent.
When you send the request to your referees, be sure to explain the deadlines to them, and remind them about you – so this could include a detailed description of what you want them to discuss in your reference report. We also advise sending your CV. Even if it is a professor that knows you well, they may be completing multiple reference reports, so making it easier for them by providing reminders of your caliber of work is important.
No. We require that all reference forms be submitted electronically through the links that are provided to your referees in the email.
No. A valid institutional/organizational email address is necessary in order for a referee to upload their report. An email address that is not linked to an institution/organization is not acceptable.
Yes. Your referees will be emailed individual reference reports that are specific to each of your program choices. Please inform your referees that these emails are not duplicates and that they will be required to complete multiple reference reports.
Emails containing a link to the electronic reference report are sent out automatically to each of your referees after Brock University has received your application (this is typically sent one to two days after your payment of the application fee is processed). A reminder email is also automatically sent to the referee 10 days after the initial email, if the form still has not been received.
Please verify that the referee email address you have provided on your application is the correct email address and is free of any spelling errors.
Please also have your referee check their junk email folder and email settings as the email may have been inadvertently blocked or redirected by their settings.
If you have confirmed the correct spelling of the email address and the referee still has not received the email after two days, please contact the referee to ask if an alternate email address may be provided. If you have to change a referee email address or replace a referee, please follow the instructions listed below to change referee information.
No. The referee may submit the report at any time. It is the student’s responsibility to inform the referees of their program deadlines and to monitor their document status on their student account to ensure that the forms have been submitted prior to the program deadline.
Your referee may have pop-up blockers on preventing the reference report from opening. This will need to be disabled. If your referee is still having problems, please use the form on the ‘Contact Us’ page and select ‘applications and admissions’ to send a detailed description of the issue. Also be sure to provide your full name as used in your application and your campus ID (2letters2numbers2letters)
A reminder email is automatically sent to the referees 10 days after the initial email, if the forms still have not been received.
Reminder emails will not be sent prior to 10 days after the initial email.
After the secondary reminder email, additional reminder emails will not be sent by the Faculty of Graduate Studies. It is the student’s responsibility to monitor the submission of their reference reports on their student account and to contact the referees to remind them to complete the reference reports.
Your student account is updated automatically when a reference form is received, therefore, if your student account shows that it is outstanding then we have not received it.
In order for the form to be received successfully by the Faculty of Graduate Studies, the referee must submit the form and wait for the confirmation “Thank You” page to appear. This will confirm that the form has been sent successfully.
If the referee did not see the confirmation “Thank You” page then please request that they reopen the link where they completed the form and submit the form again.
Prior to submitting your application you MUST confirm with your referee that they are willing and available to complete the form and that all referee information provided on the application is accurate.
If the situation arises where you need to change/modify referee information after submitting your application, please use the form on the ‘Contact Us’ page and select ‘applications and admissions’ to send a detailed description of the issue. Please include your Campus ID. Requests to change a referee must include the old and new referee’s names, position, department, institution/organization, institution/organization address, email address and phone number. Any requests that do not include this information cannot be processed.
Requests to modify or change your referee information will result in a delay in processing your application.
Due to the high volume of emails that we receive, please allow one week for your request to be processed. Please refrain from sending multiple emails to request these changes. You will receive email confirmation when the change has been made.