Document types

This is a list of documents that may be required for your application to the Faculty of Graduate Studies. Please be advised that you must only upload the documents that are applicable to your program. We encourage you to review the requirements of the program that you are interested in for these specific documents.

Document upload instructions

Need help uploading your documents? follow these simple instructions to ensure your application is processed in an efficient and timely manner.

  1. Log in to your Brock Portal and navigate to the Applicant & Student Self-Serve tab.
  2. Locate the Document Status box.
  3. Click the help icon to the right of each upload button for details about each required document.
  4. Use the “Upload Document” link beside each document to attach a file.
  • Files must be uploaded in PDF format only. Scanned images such as JPG, BMP or TIFF files must be converted to PDF before uploading (see instructions below).
  • File names should be kept short and cannot include brackets, quotations or any special characters.
  • Only one PDF file can be uploaded per document. Please ensure that the PDF includes all necessary pages, grading scales, legends and translations. Documents that do not include all of the required pages will be removed.
  • Ensure that the file is complete, that all scanned images are correctly oriented (portrait or landscape) and that all content is readable before converting to PDF and uploading.
  • Once a document has been uploaded, you cannot change, remove or replace it.
  • The maximum file size for each document is 10MB.

Please send an email to gradadmissions@brocku.ca with the subject line: Request to Remove Uploaded Documents and include your campus ID, name, and a list of documents that you wish to be removed.

The Faculty of Graduate Studies will remove the existing uploaded documents which will allow you to upload new versions.

Do not attach any documents in this email.

Note: Requests to correct issues of this nature can delay processing of your application by up to two weeks.

  1. Open the document in Microsoft Word.
  2. Click the File tab.
  3. Click Save As.
  4. In the File Name box, enter a name for the file (file names should be kept short and cannot include brackets, quotations or any special characters).
  5. In the Save as type list, choose PDF (*.pdf).
  6. Click Save.
  1. Open a new blank document in Microsoft Word.
  2. Click the Insert tab.
  3. Click Picture.
  4. Choose the image file you want to insert, Click Insert.
  5. Adjust the image orientation if required (click on the image, click Picture Tools tab at the top, choose Rotate and adjust rotation).
  6. Click the File tab.
  7. Click Save As.
  8. In the File Name box, enter a name for the file (file names should be kept short and cannot include  brackets, quotations or any special characters).
  9. In the Save as type list, choose PDF (*.pdf).
  10. Click Save.

Note: PCs with 2007 Microsoft Office — an add-in and can be installed to convert the files to PDF.

Files must be uploaded in PDF format only. Scanned images such as JPG, BMP or TIFF files must be converted to PDF before uploading. The maximum file size for each document is 10MB. See instructions below for solutions to size files greater than 10MB. To convert images and DOC files to PDF, an Adobe Acrobat writer is required.

If your PDF file is too big, try one of the following solutions:

  1. Scan document at a lower resolution.
  2. Scan document in black and white.
  3. Ways to reduce PDF file size.

Applicant Interest Form

The Applicant Interest Form is only required for applicants to the MA and PhD in Psychology programs.

Computer Science Statement of Research Interest Form

The Computer Science Statement of Research Interest Form is required for applicants to the MSc in Computer Science program.

Cover Letter

A written document explaining the applicant’s credentials and objectives. A cover letter is only required for applicants to the MA in Applied Linguistics (bridged entry) program. This may be written by the applicant or agency (if applicable).

Curriculum Vitae (CV)

A current summary of the applicant’s education, qualifications and career to date. This should include the applicant’s full education details, employment, teaching and research activities/experience, and publications (if any).

Degree Certificates

An official degree certificate, showing confirmation of degree awarded and date of graduation, issued by the institution. If the degree certificate is not in English, a certified translation must also be uploaded with the original language certificate. Both the original and English translation must be included in the same PDF.

If you have received and accepted an Offer of Admission:

  • An official degree certificate, showing confirmation of degree awarded and date of graduation (received in a signed/stamped and sealed university envelope directly from the institution).
  • If the degree certificate is not in English, an original certified translation (signed and stamped) must also be included with the official original language document.

English Language Proficiency

An official English Language Proficiency Test (please refer to English Language Proficiency for a list of acceptable tests prior to uploading). Print-outs from self-service websites are not acceptable. Tests that are not listed on this page will not be accepted.

  • The test uploaded must have been taken within the last two years (tests are only valid for two years from the date the test was taken).
  • If multiple English Language Proficiency Tests have been taken, please upload only the most recent.
  • The English Language Proficiency Test uploaded MUST correspond with the test scores you declare on the English Language Proficiency (Self Report) form.
  • Please do not request a hard copy of the test results be sent to Brock University. Please have the report sent directly to yourself and proceed with uploading a scanned copy to your Student Portal.
  • Completion of Program must be within two years of the date of application.
  • Please do not send a enrollment and/or completion certificate to Brock University. Please have the report sent directly to yourself and proceed with uploading a scanned copy to your Student Portal

Applicants who are required to upload an English Language Proficiency Test document are also required to complete an electronic English Language Proficiency Self Report form.

  • Ensure that you have pop-ups enabled in your web browser, then use the “Go To Form” button next to the “English Language Proficiency (Self Report)” document on your portal account, to declare the test scores listed on your English Language Proficiency Test or request a waiver (you must have pop-ups enabled for the form to open).
  • Test scores declared MUST match the scores on the English Language Proficiency Test that has been uploaded.
  • If you are applying using one of the accepted Language Schools as proof of English proficiency, please enter values of “0” in the reporting of individual scores.

An applicant who has requested an English Language Proficiency waiver via the English Language Proficiency (Self-Report) form, must upload a letter outlining your justification for us granting you a waiver; as well as, any supporting documentation that supports your justification and will aid us in assessing your request. This may include proof that English was the language of instruction at your university(s), an expired English Proficiency test score, etc.

  • You can monitor the status of your request via the “Go to Form” button next to the English Language Proficiency (Self Report) document.
  • As waivers are not guaranteed and very few waivers are granted, it is recommended that all applicants for whom English is not their first language, upload an English Language Proficiency Test. If your waiver request is denied you must upload an English Language Proficiency Test to be considered for admission.

Graduate Management Admission Test (GMAT)

An official GMAT Score Report is only required for applicants to the Master of Business Administration, MSc in Management and Graduate Diploma in Business Administration programs.

Graduation Certificates

An official graduation certificate issued by the institution. If the graduation certificate is not in English, a certified translation must also be uploaded with the original language certificate. Both the original and English translation must be included in the same PDF.

If you have received and accepted an Offer of Admission:

  • An official graduation certificate (received in a signed/stamped and sealed university envelope directly from the institution).
  • If the graduation certificate is not in English, an original certified translation (signed and stamped) must also be included with the official original language document.

Graduate Record Examinations (GRE)

An official GRE Score Report is required for applicants to the MA and PhD in Psychology programs.

  • For applicants applying to the MA/PhD in Psychology, with an undergraduate honours degree with a major in psychology or neuroscience, scores from the General section of the GRE are required.
  • For applicants applying to the MA/PhD in Psychology, with backgrounds other than psychology and neuroscience, scores from both the General and Psychology sections of the GRE are required.

Note: Once you have received an email from ETS that your official scores are available, go to your GRE account to view and print a copy of the scores. You must then scan the report (Examinee Score Report), save it as a PDF, and then upload it to your Brock portal. Please do not send hard copies of the scores to Brock. Scores on the GRE subject (psychology) test are NOT required for those with backgrounds in psychology or neuroscience.

Graduate Student Internal Entrance Scholarship/Award Application

At the time you submit your application to graduate studies at Brock University you are required to complete and submit the Graduate Student Internal Entrance Scholarship/Award Application which will appear on your applicant portal account as a document required for admission.  After you have submitted your graduate studies application, instructions to activate your applicant portal account will be sent via email.

Ensure that you have pop-ups enabled in your web browser, then use the “Go To Form” button next to the “Graduate Student Internal Entrance Scholarship/Award Application” document on your portal account, to complete the required form (you must have pop-ups enabled for the form to open).

Please note, you are required to submit the Graduate Studies Internal Entrance Scholarship/Award Application in order for your admission application to be considered complete.

If you do not wish to be considered for an Internal Entrance Scholarship/Award, please indicate ‘No’ on the application and click submit.

Your completed application will be reviewed by the graduate program to which you are applying.  If you are offered an Internal Entrance Scholarship/Award it will be listed as a funding item in your offer letter.

For scholarship/award eligibility criteria and the award value, please refer to the Faculty of Graduate Studies website.

If you have any questions, please contact Joanna Amodeo at jamodeo@brocku.ca or ext. 5207.

Immigration Status

Proof of immigration status is only required if you are offered and have accepted admission.

  • International students who are offered and have accepted admission must upload a scanned copy of their valid Study Permit.
  • Permanent Residents of Canada who are offered and have accepted admission must upload a scanned copy of their Permanent Resident Card (both sides)  or confirmation of Permanent Residency. See Immigration for more details.

 

List of Authors

A List of Authors is only required for applicants to the MA in Classics program. The list should indicate which unadapted Greek and Latin authors you have read, including which works, and parts thereof.

Mathematics and Statistics Information Form

The Mathematics and Statistics Information Form is only required for applicants to the MSc in Mathematics and Statistics program.

Reference Reports

Reference Reports are submitted directly to the Faculty of Graduate Studies by the referees via our electronic referee system.

Resume

A current summary of the applicant’s relevant education and experience. This should include details about the applicant’s academic and professional background.

Sponsorship Pre-Approval

An official pre-approval/preliminary sponsorship letter issued by the country/organization providing sponsorship.

Sponsorship Confirmation

An official sponsorship confirmation letter is only required if you are offered and have accepted admission. This confirmation letter should include specific details about the funding/sponsorship that is being provided by the country/organization for the duration of your study at Brock University.

Statement of Intent/Interest

A free-form letter or essay in which applicants indicate their career aspirations/plans, specific research interests, and experience relevant to the program. Length and content are program-specific.

Transcripts

Official academic transcripts from each post-secondary institution attended (past and current). The transcript must be up to date and include all courses and marks, along with the transcript legends/keys/grading scales that are usually printed on the back of the transcript.
If the transcripts are not in English, a certified translation must also be uploaded with the original language documents. Institutions within Canada do not require a translation.

If you have received and have accepted an Offer of Admission:

  • Official academic transcripts (received in a closed university envelope) sent directly from your home institution are required if you are offered admission. Note: If you have attended Brock University, we will obtain and upload your Brock transcripts for you.
  • Transcript must be in the original language and include a certified translation if the transcript is not in English.
  • When the official transcript is issued in French by a Canadian institution where the official language of instruction is French, no English language translation is required.
  • If a transcript does not state the awarding of degree and date degree conferred, a certified copy of the degree certificate should also be sent to the Graduate Studies Office (or attached to the transcripts).  It is the student’s responsibility to be aware of what is stated on the official transcripts issued by your home institution.
  • Final Chinese documents must include transcripts, graduation diplomas and degree certificates in Chinese, all with official English translations and sent directly from the home institution.
  • Final Saudi Arabian documents (transcripts and degree certificate) must be sent directly from the home institution or directly from the Saudi Arabian Cultural Bureau, Ottawa.
  • If your university issues only one original copy of transcript/degree certificate,  ask your home university to:
    • verify that the photocopy of your original academic record is consistent with their records
    • attest that the copy is a true photocopy and stamp it with an official university stamp
    • put the attested, stamped photocopy in a sealed envelope endorsed by the Registrar
    • mail the sealed, endorsed envelope directly to the Graduate Studies Office.

Writing Sample

Work that exemplifies your writing skills. The length and content are program-specific.