• Full-time (research-based) registered graduate student at the time of travel
• Master’s or doctoral student presenting their research in connection with their graduate program
• received supervisor approval prior to conference travel
• have a confirmed minimum of $100 of conference travel funding from a Brock source contribution
• requested and received pre-approval prior to the proposed date of conference travel from FGSPA

Note: funding is not guaranteed (subject to budget). Students are only eligible once per academic cycle (May 1 to April 30).

The pre-approval deadline is 30 days before the conference start date.

Required documentation to be submitted with the Pre-Approval Request Form:

Supervisor approval (PDF): email correspondence is acceptable as long as it clearly demonstrates approval for the student to attend the conference.

Proof of a minimum of $100 in funding from a Brock University source.

Please note that even if you receive pre-approval, you must meet eligibility requirements to receive funding at the time you submit your application for FGSPA Conference Funds.

We recommend you use the Student Checklist (below) as a resource. It provides brief instructions and outlines supporting documentation to collect before, during, and after travel to prepare you for submitting your application.

After submitting the Pre-approval Request Form, the graduate student will receive an email approximately 2 to 3 days after submission outlining if they are eligible for the funds and the next steps of their conference reimbursement.

The Faculty of Graduate Studies and Postdoctoral Affairs will pay expenses that match the contribution, up to a maximum of $300, provided that appropriate documentation is submitted and funding is available.

The pre-approval extends only to 60 days from the conference date. If you do not submit your travel claim within 60 days from the conference date, you are no longer eligible for conference funds, and your application will not be accepted.