When you share a form to collaborate, a special link is created which allows others to view, edit, and delete the design and responses of the form. Open the form you wish to share and select Share, then Get a Link to View and Edit. You can now copy the link and send it to any others you wish to share the form with.

Yes, you can share the form as a template, which creates a special link for others to duplicate the form in their own profile and make changes to it. When a form is duplicated through a template link it does not contain any response data. Open the form you wish to duplicate and click Share, then Get a Link to Duplicate. Copy the link and share it with others to allow them to access the template.

Yes, once a form is created you can select Open in Excel to create an Excel workbook that is automatically stored on OneDrive or SharePoint. The data on the workbook is live data connected to your form, and any new response data from your form will be reflected in the workbook. Occasionally, the workbook may not contain up-to-date data for many reasons. In this case, Forms will provide you with an alert and will ask if you wish to create a new workbook to sync your most recent response data. The new workbook will be stored next to the original workbook on OneDrive or SharePoint.

Unfortunately no, there is no way to recover a deleted form. When you delete a form the responses are permanently deleted. If you accidentally delete a form, you will have to recreate it from scratch and collect new responses.

A form can be owned by an individual or an Office 365 group (e.g., a Microsoft Teams team). As a best practice, ITS recommends that all non-ephemeral Microsoft Forms be owned by a group. This way, the form and the related data are not tied to a specific individual’s account (which, if that individual were to leave Brock or change roles within the university, would result in a loss of access).

If you are creating a new form, you can create the form or quiz in one of your Teams/O365 groups. The form/quiz will then be able to be accessed and managed by all team members of that group. For step-by-step instructions, please refer to Microsoft’s documentation on how to create a group form or quiz.

If you’ve created a survey, quiz, or poll, you can easily move it to a group so everyone in your group becomes an owner of that form. For step-by-step instructions, please refer to Microsoft’s documentation on how to move your form to a group.

If the form you want access to was created by a user who is no longer at Brock, please submit a Help Desk ticket requesting the transfer of the form to one of your Teams/Office 365 groups. Please include the following information in your ticket: the name and URL of the Microsoft Form, the username of the owner of the form (the person who is no longer at Brock), and the name of the Team/O365 group you want the form moved to.

NOTE: A form can only be moved once, so it is important to select the most appropriate group to transfer it to. It is not possible to move the form from one individual to another – it must be moved to a group.

It is not possible to transfer forms between groups. You can only move forms to a group from an individual owner.