Student Senate Appeals are academic appeals submitted to the Student Appeals Board for consideration. The Board has authority to hear appeals from decisions relating to:

1. Academic Regulations/Policy Decision
2. Final Grades
3. Backdated Withdrawals and Retroactive Registrations
4. Academic Integrity findings and outcomes imposed under the Academic Integrity Policy
5. Academic Suspension
6. Academic Debarment (including permanent debarment)

For further information on the appeals policy, please visit the Faculty Handbook Section 3: Academic Regulations; Section 17- Appeals (FHB III.17). Students wishing to have their appeal heard as a hearing will be reviewed by the Chair and Vice-Chair of the committee for approval that a hearing is necessary. Hearings can take longer to be heard and reviewed.

Academic Regulations and Policy Decision Appeals

Undergraduate

1. Students wishing to petition an exemption from an academic regulation/policy will need to submit a petition to the Chair/Director of the major department/program (first recourse)
2. If the student is not satisfied with the decision of the Chair/Director they may then submit a petition to the Dean of Faculty (second recourse)
3. The final recourse is to submit an appeal to the Student Appeals Board
   • see “How to Submit an Appeal”

Graduate

1. Students wishing to petition an exemption from an academic regulation/policy will need to submit a petition to the Graduate Program Director for program requirements and to the Faculty Dean AND Dean of the Faculty of Graduate Studies and Postdoctoral Affairs jointly, for degree requirements (first recourse)
2.  If the student is not satisfied with the decision from the first recourse, the student can submit an appeal to the Student Appeals Board (final recourse)
   • see “How to Submit an Appeal”

Final Grade Appeals

Undergraduate

1. Students wishing to petition a final grade will have 90 days from the official release of grades by the Office of the Registrar and Enrolment Services to submit the petition request to the Course Instructor (first recourse)
2. If the student is not satisfied with the decision of the course instructor, they may escalate the petition to the Chair of the Department/Director of the Program (second recourse)
3. If the student is not satisfied with the decision of the Chair/Director, they may submit the petition to the Dean of Faculty (third recourse)
4. If the student is not satisfied with the decision of the Dean, they may submit their appeal to the Student Appeals Board (final recourse)
   • see “How to Submit an Appeal”

Graduate

1. Students wishing to petition a final grade will have 30 days from the release of grade by the Faculty of Graduate Studies and Postdoctoral Affairs to submit their petition to the Course Instructor (first recourse)
2. If the student is not satisfied with the decision of the Course Instructor, they may escalate the petition to the Graduate Program Director (second recourse)
3. If the student is not satisfied with the decision of the Graduate Program Director, they may then submit the petition directly to the Faculty Dean AND Dean of the Faculty of Graduate Studies and Postdoctoral Affairs jointly (third recourse)
4. If the student is not satisfied with the decision of the Deans, they may submit an appeal to the Student Appeals Board (final recourse)
   • see “How to Submit an Appeal”

Backdated Withdrawals and Retroactive Registration Appeals

Undergraduate

1. If the student wishes to submit a petition for a backdated withdrawal or retroactive registration, they submit it to the Registrar or Designate within 90 days of the last day of examinations (retroactive registration is prior to the last day of examinations (first recourse)
2. If the student is not satisfied with the decision of the Registrar/Designate, they may submit a petition directly to the Dean of their Faculty (second recourse)
3. If the student is not satisfied with the decision of the Dean, they may submit an appeal to the Student Appeals Board (final recourse)
   • see “How to Submit”

Graduate

1. If the student wishes to submit petition for a backdated withdrawal or retroactive registration, they submit the petition to the Associate Dean, Faculty of Graduate Studies and Postdoctoral Affairs within 30 days of the last day of classes, retroactive registration is prior to the last day of the course duration (first recourse)
2. If the student is not satisfied with the decision of the Associate Dean, they may then submit a petition directly to the Dean of the Faculty of Graduate Studies and Postdoctoral Affairs (second recourse)
3. If the student is not satisfied with the decision of the Dean, they may submit an appeal to the Student Appeals Board (final recourse)
   • see “How to Submit”

Academic Integrity Appeals

Undergraduate

1. Once a student has received a decision from the Dean’s Office regarding their misconduct charge that they are not happy with, they may submit an appeal to the Student Appeals Board (final recourse)
   • see “How to Submit”

Graduate

1. If the student wishes to submit a petition related to academic integrity they will submit the request to both the Dean of their Faculty AND the Dean of the Faculty of Graduate Studies and Postdoctoral Affairs (first recourse)
2. If the student is not satisfied with the decision of the Deans they may submit an appeal to the Student Appeals Board (final recourse)
   • see “How to Submit”

Academic Suspension and Debarment Appeals

Undergraduate

1. Submit the appeal form and all supporting documentation to the Student Appeals Board (final recourse)
   • see “How to Submit”

Graduate

1. If the student wishes to submit a petition related to academic suspension or debarment, they are to submit the request to the Faculty Dean AND Dean of the Faculty of Graduate Studies and Postdoctoral Affairs jointly (first recourse)
2. If the student is not satisfied with the decision of the Dean’s, they can submit an appeal to the Student Appeals Board (final recourse)
   • see “How to Submit”

If you have completed the required pre-appeals procedures, please complete the steps below to submit an appeal to the Student Appeals Board.

Step 1:

• Create a pdf file of your completed appeal form and all required supporting documentation

Step 2:

• Submit your appeal package online by completing the following steps:
  1. Log into your my.brocku.ca portal. Click on Student Access> Forms & Services
  2. Go to Step 2a | Requesting information > Select “Student Appeal Submission”
     • click the radio box beside the service
     • Choose the degree/program under “Segment”
  3. Go to Step 2b | Type of Delivery
     • Select Email (towards the bottom of the page)
  4. Go to Step 2c | Email
     • Confirm your Brock email address
  5. Go to Step 2d | Document
     • Upload your appeal package here. This will need to be one complete pdf file* (form and supporting documentation). *multiple files will not be able to be uploaded
  6. Go to Step 3a | Printing Date
     • Choose “Process Document Immediately” and add any necessary comment to the text box
  7. Click on “Submit”

A representative will contact you following notification of your appeal submission to confirm receipt, advise you on the process and any next steps. The Student Appeals Board meets bi-weekly from September to May.

For more information on the appeals process, or to follow up regarding your submission, please email appeals@brocku.ca