Internal Room Bookings

Brock’s Campus Portal allows faculty and staff the ability to view real-time schedules and submit room booking requests for most lecture or seminar rooms campus-wide.

Campus Portal

At the top-right corner of the screen, you may log in using your Brock campus login and password – please do not include ‘@brocku.ca’ after entering your user name. Instructions on how to submit a request can be found here.

Login

Space Booking Intake Form

For last minute requests.

For any room booking requests made within less than 5 business days, fill out the form below.

Click here

Faculty and Staff: To submit a room booking request for spaces not currently available on the Campus portal, please use one of the following emails:

Pond Inlet Booking Requests

  • Bookings can be accepted on the portal if they are a minimum of 3 weeks (21 days) in advance. If the booking is sooner than 21 days, please fill out our Space Booking Intake Form 
  • Bookings must be a minimum of 3 hours, and must include the mandatory 1.5 hrs. setup and 1.5 hrs. takedown time for Custodial reset of furnishings. For example, if your event is 9 a.m. to 2 p.m. (5 hours) please submit the booking start time for least at 7:30 a.m. and the end time at 3:30 p.m. (8 hours). 
  • You will be asked if you are aware of your furniture setup/configuration. You may select: Yes, No, or Unsure at this time. 
  • Sample room configurations are available on our SharePoint site for your review  
  • Room setup requests should be made 3 weeks prior to the event, or no later than 7 business days 
  • You can review the weekly calendar availability here, prior to requesting a booking 

Fire Pit Booking Requests

  • Fire Pit booking requests can be done via the portal. For any questions regarding booking the Fire Pit, please contact [email protected] 
  • In addition to your booking request via the portal, please fill out the Fire Pit Form and send to [email protected] 

Table Booking Requests

Please submit your requests using the Campus Portal.
  • Login with your Brock account.
  • Click New Booking.
  • Select Tablebooking Requests from the drop-down menu.
  • Select from the approved list of locations, or select ‘Other’ for a location not available (example: outside the room STH203 would be ‘Other’).
  • Tables are booked on a first-come, first-served basis.
  • Requests must be made 5 business days in advance.
  • You will receive an automated email confirmation for each request made.
  • Once approved, you will receive an automated email confirmation, as well as a Table Permit. Please have this permit with you on the date of the booking (either electronically or printed).
  • Custodial will setup the tables in time for the table booking. The Permit will be taped to the table(s).
  • You may cancel a booking by going to My Bookings on the Campus Portal.
  • If you need to make an adjustment to your booking, this can be submitted via email to [email protected] (changing an approved booking is not a current function on the Campus Portal).
Additional Notes
  • Tables cannot be moved, and also must not be more than 2 feet from the wall.
  • Food and beverages may not be sold at the table.
  • The group or department that has booked the table must have their copy of the permit with them that matches the permit taped on the table.
Exceptions to this form

Setup requirements for the rooms/locations below should be submitted via email
to [email protected], if they have been booked with the Roombookings Team:

  • Pond Inlet
  • Cairns Atrium
  • RFP214/215
Approved Table Locations: See here

*Please note that academic bookings take priority. Although it is unlikely, your booking may be moved or cancelled if a change to a course impacts your booking.  

If you have questions about spaces managed by Room Bookings, please contact us via email at [email protected] 

If you are an external organization with questions about campus space bookings, please contact our Conference Services team. 

Brock University Risk Management offers insurance coverage to third-party individuals and/or groups who use Brock University’s facilities for non-University sanctioned events and who have inadequate or no insurance coverage, including vendors, fitness instructors, and Brock employees who use the University’s facilities for personal business or outside community events. Facility Users will need to complete a Certificate of Insurance form provided to them by the responsible function at Brock. Contact University Risk Management at [email protected] for further inquiries. 

All space bookings policies may be accessed here.