Congratulations!
You’ve finished your program and are ready to graduate.
Convocation is a special time to celebrate your achievements with family and friends and we look forward to celebrating with you!
If you have any questions about your Intent to Graduate submission, please email [email protected].
All other Convocation inquiries may be emailed to [email protected].
Please include your full name and student ID number in your email. Thank you.
On This Page
- Submit Your Intent to Graduate Application
- Monitor the Status of Your Application
- Information for Double Majors
- Outstanding Fees
- Graduation Photos
- Ceremony Instructions
- Guests Ticketing Information
- Not Attending the Ceremony?
- Deferring your Graduation to a Future Ceremony
- Duplicate Diplomas and Certificates
- Parking Information
- Accessibility Information
- Brock Memorabilia and Gifts
- Contact the Convocation Team
Start Your Graduation Process
Students must submit an Intent to Graduate application to have their degree awarded, and to be recognized at Convocation, whether or not they wish to attend their ceremony.
Students must submit their Intent application on the Brock Student Portal. Select the Student Access tab, and select GraduationApp. The application submission form also contains deadline and processing fee information.
Application Details
As part of the Intent to Graduate application process, students can indicate whether they plan to attend their Convocation ceremony in person, pick up their diploma following Convocation, or have their diploma mailed to them. Students selecting the mail option are encouraged to review and confirm that their mailing address is up to date.
Students may also specify how they would like their name to appear on their diploma. For example, a student may choose to have only their first and last name displayed rather than their full legal name. In addition, students attending Convocation may provide a phonetic pronunciation of their name to assist the Orator with name pronunciation during their ceremony.
Please note that names published in the Convocation program cannot be updated through the Intent to Graduate application process. The Convocation program is an official University publication, and names will appear as they are listed on the student’s record in the Brock Student Portal at the time of publication.
Students wishing to update their name for University records should initiate the formal name change process as soon as possible. More information about updating student personal information can be found on the Office of the Registrar’s website.
Check the Status of Your Intent to Graduate Application
Students are able to track the status of their Intent to Graduate application using the Brock Student Portal. On the GraduationApp menu option, students can verify that their application has been received, when it is approved, and how their name will appear on their diploma in the Convocation program.
Please email [email protected] if a change is required, or if you would like to request an update on the status of your application.
If your application is denied, you will receive an email and the explanation will be noted on the portal. Your academic advisor can also elaborate on the reasons for being denied. You can defer your intent to graduate if denied by going into your GraduationApp.
If your application is approved, the date and time of your graduation ceremony will also be updated on the portal closer to Convocation. Check the date and time of your ceremony (updated as information is made available).
Double Majors
Students completing a double majors can view their majors in the Program Status section of the Brock Student Portal. The major listed first determines the Convocation ceremony to which the student will be assigned.
Double majors are not required to attend multiple ceremonies. Both majors will be awarded at a single Convocation ceremony.
For example, a student whose Program Status indicates a Bachelor of Arts in Sociology and History would be assigned to the Faculty of Social Sciences ceremony based on Sociology, the first-listed major.
Students who wish to change the order of their majors should contact [email protected].
Outstanding Fees
Students with an outstanding balance on their student account will not receive their diploma until their account has been cleared. If a balance is owing, an alert will appear on the Intent to Graduate application, and students will be unable to track the status of their application.
To avoid delays in the graduation process, please ensure that all outstanding fees have been paid. Students can view their account balance and information about making payments on the Brock Student Portal, on the Student Financial History page.
Graduation Photos
Commemorate your time at Brock with a grad photo! Graduation photo sessions are coordinated through the Brock University Students’ Union (BUSU). Appointments are required, and can be made online through Studio Nostalgia.
Ceremony Instructions
Before You Arrive:
- Review the Convocation Map for directions to graduand check-in, guest entrances, parking, and ceremony locations.
- Plan to arrive at Brock 60 to 90 minutes prior to your ceremony’s scheduled start time. The graduand procession begins 30 minutes before the ceremony, so it is important that you arrive with plenty of time to check-in.
- Rent your regalia (gown and hood) through Harcourts online. If you miss the advance rental deadline, you will have the option to rent on the day of your ceremony, however, gown sizes cannot be guaranteed unless rented in advance.
- Bring valid photo identification with you.
At the Ceremony:
- Pick up your regalia in the Bob Davis Gymnasium, located in the Walker Complex.
- Once you have checked in, you will receive your regalia and have an opportunity to get dressed. Graduates will then be lined up for the graduand procession into the ceremony. Additional instructions will be provided by staff in the gowning area.
- Please do not bring valuables with you into the gowning area. Any bags, coats, or personal belongings left in Bob Davis Gymnasium are the responsibility of the owner.
- Convocation ceremonies are approximately 90 minutes in length.
Guests
Due to limited seating in Convocation Hall, all graduating students are limited to two guests.
Not Attending the Ceremony
If you do not plan to attend your Convocation ceremony in person, you should indicate this on your Intent to Graduate application in the Brock Student Portal. Students who select this option will also be prompted to review and update their mailing address to help ensure their diploma is delivered successfully.
Diplomas not received during an in-person Convocation ceremony will either be mailed or made available for pick-up at Brock Central, depending on the preference indicated on students’ Intent to Graduate application.
Graduates who selected courier delivery prior to their Convocation week will have their diploma packaged and couriered approximately two weeks following their ceremony to the mailing address currently on file in the Brock Student Portal. A signature is required upon delivery. If a diploma cannot be delivered, it will be returned to Brock University.
Graduates who selected pick-up will be able to collect their diploma from Brock Central approximately two weeks following their ceremony. Please email [email protected] if you require your diploma urgently.
Please ensure that your mailing address is current and accurate. If a diploma must be re-shipped due to an incorrect address or unsuccessful delivery, additional courier fees may apply. While every effort will be made to notify graduates of any known delivery delays, timelines may be subject to change.
More information on graduating in absentia.
Deferring your Graduation to a Future Ceremony
Graduates who wish to postpone the conferral of their degree to a future Convocation ceremony may use the Defer this Application option within GraduationApp menu option in the Brock Student Portal. The graduation application fee is a one-time payment and will be applied automatically when an application is deferred.
Please note that the Defer this Application option is only available when applications for the next Convocation cycle are open. If the next application cycle is not currently active, this option will not be available in the Brock Student Portal.
Deferring your graduation means that your degree will not be conferred during the current graduation cycle. Instead, your degree will be awarded at a future Convocation. Before choosing to defer, graduates should consider any implications this may have for employment, professional licensing, graduate studies, or other situations where proof of degree completion may be required.
Graduates who would like their degree conferred during their current graduation cycle, but are unable to attend their assigned Convocation ceremony, do not need to defer their graduation. Instead, they may graduate in absentia and can request to participate in a future Convocation ceremony as a walk-on graduate during the next Convocation cycle. For more information about walk-ons, please visit the Graduation in Absentia webpage. Questions about the walk-on process and eligibility should be directed to [email protected].
Any questions or requests for assistance with the deferral process can be directed to [email protected].
Duplicate Diplomas and Certificates
Once your degree has been conferred, you may request a duplicate diploma or certificate through the Brock Student Portal under the Student Forms and Service Requests menu option. Please note that duplicate diploma requests are only available to graduates whose degrees have already been awarded. Students who have not yet had their degree conferred will not be eligible to request a duplicate diploma.
All duplicate diploma requests must be submitted through the Brock Student Portal. Requests submitted by email or in person cannot be accepted. Alumni may require reactivation their Brock Student Portal access to request the duplicate diploma. For assistance with reactivating your Brock Student Portal, please contact Brock Central by phone at (905) 688-5550, extension 3052.
Graduates may choose to have their duplicate diploma:
- Picked up from Brock Central @ The Registrar’s Office; or
- Mailed to a specified address.
Please note that additional fees apply for courier delivery. A signature is required upon delivery, and any undeliverable diplomas will be returned to Brock University.
For international deliveries outside of North America, undeliverable duplicate diplomas cannot be returned to Brock and will be abandoned by the courier. In these cases, graduates would be required to submit and pay for a new duplicate diploma request.
Duplicate diplomas are marked as duplicates and are commonly requested for employment, professional, credential assessment, or immigration purposes.
Parking Information
Complimentary parking is available for Convocation attendees. Designated Convocation parking is typically located in Lot D and Lot B1, with Lot 3 available for overflow parking as required. Parking locations are subject to change based on operational requirements, so please follow posted signage upon arrival to campus.
Parking attendants will be present to assist with traffic flow and lot management. In the event of inclement weather, parking attendants may not be available. When attendants are not present, please proceed to Lots D, B1, 1, 2, or 3 as directed by posted signage.
Please be aware that the transition between ceremonies may result in increased traffic congestion, as guests from an earlier ceremony may be departing while guests for a later ceremony are arriving. We encourage attendees to allow extra travel time, be patient, and follow the instructions of Parking Services, Campus Safety Services, and event staff.
An accessible drop-off location is available at the entrance to the Walker Complex, located at the west end of University Road West. For information regarding accessible parking, please visit Brock Parking Services’ website.
For parking-related inquiries, please email [email protected], or call (905) 688-5550, extension 4309.
Accessibility
Brock University is committed to providing an accessible and inclusive Convocation experience for all graduates and guests. To support accessibility, live captioning and American Sign Language (ASL) interpretation will be provided during all Convocation ceremonies.
If you or your guests require accommodations, please complete the Accessibility Request Form in advance of your ceremony. Upon arrival, guests requiring accommodations should identify themselves to an usher wearing a red robe, who will be happy to provide assistance.
An accessible drop-off location is available at the entrance to the Walker Complex. The primary Convocation entrance and the stage platform used by graduates are fully accessible via ramps. An interactive map showing accessible parking locations across campus is available here.
Accessible washrooms are available throughout the Walker Complex. Accessible women’s washrooms are located adjacent to the locker room area on the lower level near the Bob Davis Gymnasium, as well as in the hallway behind the Welcome Desk. Accessible men’s washrooms are located adjacent to the locker room area and in the hallway nearest the platform lift by the Welcome Desk.
If you require assistance at any point during your visit, please speak with a member of our Convocation team or an usher. We are happy to help make your Convocation experience as comfortable and enjoyable as possible.
Brock Souvenirs and Gifts
The Brock Campus Store will offer an array of convocation mementos including souvenir gown and hoods, as well as diploma frames, to mark the occasion. Grads can order individual products or bundle options together! For more information, please visit the Campus Store or email them directly at [email protected].