COVID-19 SERMA Resources

As the stay at home order has ended and we return to the provincial COVID-19 response framework, we ask that groups monitor the restrictions and colour-code in their geographic area(s) and ensure any submitted events adhere to the restrictions of the colour-code.

For more information about these new restrictions, please visit the Government of Ontario website and consult the Brock University COVID-19 website.

2020-2021 Update

In light of our current context which is impacting events and activities worldwide, and with almost all curricular activities taking place primarily online for the 2020-2021 academic year, Brock University and the Brock University Students’ Union (BUSU) are asking all student groups to continue club activities, co-curricular and extra-curricular, online until further notice.

For any on-campus or off-campus in-person event groups wish to submit, the following additional information and review steps will be in place for the duration of the 2020-2021 year (subject to change depending on federal and provincial public health directives and University decision-making regarding COVID-19 phases):

  • All in-person event submissions will be reviewed by the SERMA team, Brock’s Emergency Management Group (EMG), and a member of the Senior Administrative Council (SAC)
  • All in-person event submissions will take up to 4-5 weeks for review with these additional reviewer requirements in place
  • Additional information will be required for in-person event submissions, including comprehensive Health & Safety plans and information
  • Additional mandatory requirements will be in place for in-person event submissions, such as agreeing to adhere to contact tracing and event attendance tracking, and adhering to public health requirements established federally, provincially, and by the University and Brock University Students’ Union (BUSU) (e.g., physical distancing, face coverings; these mandatory measures are subject to change as phases progress)

We want to thank you for your continued patience. As we are sure you can understand, we are living through extraordinary times, and have put a great deal of thought and care into making decisions that impact the safety of the community; this, unfortunately, takes time, especially given the ever changing nature of the pandemic.

If you have questions, please connect with BUSU Club Manager Hibo Ahmed (hahmed@brockbusu.ca) or serma@brocku.ca

Resources & Information

Please review the Government of Ontario COVID-19 website for information about current and possible public health measures and restrictions while planning your event or activity to ensure your event plans are in alignment with provincial and public health guidelines.

Remember, Provincial Orders could change at any time – make sure to check often while planning and leading up to the date of your event/activity.

All organizers of events/gatherings, regardless of their purpose and size, have a responsibility to assess the risks associated with their event/gathering, and their ability to mitigate these risks and act in accordance with all provincial and federal orders and public health guidelines. Organizers are responsible for implementing measures to reduce the risk of infection among all those who participate in their activities (e.g. staff, performers, volunteers, attendees). This includes management of lines or crowds at entrance and exit points and around the perimeter of the event space.

Physical distancing means keeping a distance of two metres/six feet from others.

You must have a plan and modify the layout of your setting to ensure enough space is provided for attendees and staff/volunteers to maintain physical distancing. The number of attendees you can have at your event/meeting will be determined by the size of your venue and physical distancing requirements. Calculate the maximum number of attendees permitted according to current provincial regulations or physical distancing requirements, whichever is less. Limit the number of attendees accordingly.

Social Distancing Explained

Non-medical face coverings are mandatory on-campus and when in public indoor spaces in Niagara (and in many other places in Ontario) and are recommended when physical distancing (2m) is not possible.

If you are planning an event indoors, it is important you understand how to wear face coverings effectively, and be able to help your event attendees to do so as well.

It is important to know that face coverings/non-medical masks are not personal protective equipment (PPE). When worn properly, a face covering/non-medical mask is intended to protect others from the wearers infectious respiratory droplets.

Face coverings/non-medical masks, are intended to limit the risk of the wearer exposing others to undetected illness or infection, including COVID-19. These masks are not regulated and are very different from medical surgical masks or N95 masks. Face coverings/non-medical masks do not provide complete protection from virus particles due to a potential loose fit and the materials used.

Masks with exhalation valves are not recommended. Wearing face coverings does not eliminate the need for physical distancing practices or hand hygiene.

COVID-19: How to wear a non-medical mask or face covering properly

Putting On

  • Wash hands with soap and water or alcohol-based hand sanitizer if water is not readily available.
  • Choose a mask with the correct size and fit.
  • Place the mask carefully, ensuring it covers the mouth and nose, with the nose piece on top.
  • Place loops around each ear or tie securely to minimize any gaps between the face and the mask.
  • Stretch mask to fit under chin and mold nose piece to bridge of nose.
  • Avoid touching the mask while wearing

Taking Off

  • Before removing mask, wash hands with soap and water or alcohol-based hand sanitizer if water is not readily available.
  • When removing, do not touch the front of the mask but untie it/remove from behind, only touching the loops or ties of the mask.
  • Place disposable masks immediately into garbage or if a face covering place directly into laundry or into a paper bag.
  • After removal or whenever a used mask is inadvertently touched, clean hands using an alcohol-based hand sanitizer or soap and water

Cleaning

  • Wash/replace masks as soon as they become damp or soiled with a new clean, dry mask.
  • Cloth masks or face coverings can be washed with hot water & allow to dry thoroughly before wearing again.
  • Non-medical masks that cannot be washed should be disposed of in a lined garbage bin.

If you are planning an in-person activity, you must comply with the contact tracing requirements.

You will be required to do the following:

  • Require advanced registration for your event, using the RSVP function of ExperienceBU and collect participants’ phone numbers
  • Take attendance at the event, live in ExperienceBU
    • If attendees arrive who did not RSVP or are non-Brock people, you must collect their name, email and phone and send this information to serma@brocku.ca immediately after the event

Managing Attendance

We understand that clubs and student groups sometimes sell merchandise and swag or partner with local business to distribute products in order to fundraise for club activities. It is important, especially during the COVID-19 pandemic, that merchandise or customer orders from fundraising efforts are distributed using safe, contactless delivery.

If making deliveries in person rather than through mail, groups should plan to take, at a minimum, the following steps:

  1. Sorting, preparing and making deliveries independently, not in groups
  2. Wearing a face mask when making deliveries. Other PPE such as gloves or a face shield may also be worn in addition to the face mask.
  3. Maintaining a safe social distance from others when dropping off items (approx. 2 meters)
  4. Ensuring sanitization/washing of hands in between deliveries

If you plan to deliver products as a part of fundraising efforts, please ensure you detail your safe delivery plan as a part of your risk management submission.

Please note that contactless delivery may only occur if permitted under provincial orders in alignment with public health guidelines and restrictions. Monitor the Government of Ontario COVID-19 website and the University COVID-19 website to stay in the know about provincial and public health guidelines and restrictions.

If you have questions, please contact us at serma@brocku.ca.

COVID Alert app

It is strongly encouraged that event organizers and attendees to download the COVID Alert app so they can be notified directly if they have been in close contact with someone who was contagious with COVID-19. Event organizers should encourage all participants to download the app before attending their event.

Brock Safety app

Anyone who is approved to come to campus is asked to use the Self-Assessment Screening Survey on the Brock Safety app in order streamline the entry process. The app does not collect personal information and was created with assistance from Niagara Regional Public Health.

If your event is on-campus, please also ensure that event organizers and attendees have the Brock Safety app installed.

Before considering an in-person experience, you must identify and address the health and safety risks for your event and develop a plan to mitigate those risks.

Your plan must demonstrate that you:

  • Understand the risks of COVID-19 transmission at events and your role in identifying and managing those risks
  • Have identified potential transmission risks that may affect your event and opportunities to effectively manage those risks
  • Have developed a pre-event safety checklist addressing COVID-19 risks
  • Have a plan to communicate your safety policies and procedures to staff and attendees, including their critical role and responsibility in having a safe event

You must include your health & safety plan as part of your SERMA event submission. If you have not completed this plan or you need support, please contact serma@brocku.ca