Brock University strives to strike a balance between providing space for meaningful, fun, engaging and inclusive activities, and ensuring that the potential for harm to students is low. The Student Event Risk Management and Approval (SERMA) process has been established to create an awareness of planning/safety issues and to protect both the attendees and the organizers of the event.
All students and student organizations must adhere to the SERMA process to use University resources and to conduct/promote events and activities as a student organization.
What is Risk Management?
Risk management is the process of planning, leading, organizing and controlling your activities to minimize risks, including injury or harm to students, event participants, or property.
Risk Management is your responsibility as a student organization. You are expected to plan your events in advance and to consider and understand all associated risks with your event and take steps to prevent or mitigate them. You are also responsible for ensuring you adhere to Brock University policies.
All events have some degree of risk associated with them. The purpose of this process is to outline requirements that will seek to minimize the level of risk for and to student events while also offering open, accessible, quality events, and to help you navigate Brock’s policies and processes and ensure your event has been well planned.
Frequently Asked Questions
The SERMA process is built into the event form on ExperienceBU. Your event should be submitted 21 days prior, and no later than 10 days prior to the start of your event.
To submit your event for approval you must have administrative access to your club or group page:
- In the top right, click on the ‘waffle’ icon, which will bring up the Explore/Manage menu and click on Manage
- Click on your club/group under My Memberships
- From the organization menu (at the top left of the page), click on Events
- Click on Create Event
As you complete the event submission on ExperienceBU, not only will you be submitting your event for approval through the required channels, but your event will also be advertised on ExperienceBU.
Failure to adhere to the SERMA process is a violation of the Student Code of Conduct. As such, failure to properly risk manage your event, or holding an event without approval can result in a Class A offence notice, possible de-ratification and/or charges under the Student Code of Conduct.
All events that take place on Brock’s campus, including all events and activities sponsored by and/or organized by a Brock University recognized student group are required to be approved through the SERMA process; including all events or activities that will make use of University or BUSU resources such as rooms/spaces or student organization funds.
You may not advertise or promote your event until it has been approved through this process.