Congratulations! You’ve finished your program and are ready to graduate.
Convocation is a special time to celebrate your achievements with family and friends and we look forward to celebrating with you!
If you have any questions about your intent to graduate, please contact records@brocku.ca, all other convocation questions should go to convocation@brocku.ca.
Important Information
- Start the process to be included in the next graduating class
- Check the status of your intent to graduate
- Double Majors
- Outstanding Fees
- Graduation Photos
- Ceremony Instructions
- Guests
- Not attending the Ceremony
- Deferring your graduation to a future ceremony?
- Duplicate Diplomas and Certificates
- Parking Information
- Accessibility
- Brock Souvenirs and Gifts
- Contact Us
Start the Process to be included in the next graduating class
Students must submit an intent to graduate to be included in the next graduating class. Submit the intent form via your by logging into the student self-serve portal, clicking on the Student Access tab, and clicking on GraduationApp. The form also contains deadline and processing fee information.
Check the status of your Intent to Graduate
You are able to track the status of your intent to graduate using the portal. Under GraduationApp, you can verify that your application has been received, when it has been approved, and how your name will appear on your diploma in the Convocation program. Email records@brocku.ca if a change is required.
If your application is denied, you will receive an email and the explanation will be noted on the portal. Your academic adviser can also elaborate on the reasons for being denied. You can defer your intent to graduate if denied by going into your GraduationApp.
If your application is approved, the date and time of your graduation ceremony will also be updated on the portal closer to Convocation. Check the date and time of your ceremony (updated as information is made available).
Double Majors
Double majors can view their majors in the Program Status section of the portal. The major listed first is the major that determines which ceremony you will attend. For example, if your program status indicates a Bachelor of Arts in Sociology and History, your assigned ceremony would be with the Faculty of Social Sciences (Sociology) and not the Faculty of Humanities (History). Students who want to have the order switched should contact records@brocku.ca.
Outstanding Fees
You will not receive your diploma until you have cleared the balance on your student account. An alert will be posted on your application to graduate and you will not be able to track the status of your application.
Graduation Photos
Commemorate your time at Brock with a grad photo! Graduation Photo sessions are coordinated through the Brock University Students’ Union (BUSU).
Ceremony Instructions
The following information is for an in-person convocation event and is subject to change and in consideration of public health guidelines.
- Plan to arrive 60 to 90 minutes prior to the ceremony’s scheduled start time. The graduand procession will begin 30 minutes before the ceremony, so it’s important that you arrive on time.
- Pick up your regalia (gown and hood) in the Bob Davis Gymnasium (located in the Walker Complex). There is no need to reserve your regalia and there is no charge provided regalia is returned on time. You will be given instructions for the ceremony at this time.
- Bring photo ID with you.
- Ideally, please do not bring valuables with you into the gowning room. Bags and coats can be left with the staff in the gowning room during the ceremony if necessary.
- The ceremony is approximately 90 minutes long.
- Please follow this map for directions on how to get to Bob Davis grad check in and for guests to check in Convocation Map
Guests
Graduates will be limited to two guests for convocation. Guests will check in at the registration table and provide the name/student ID of the graduand they are here for.
Additional friends and family can join in the celebration too! Convocation ceremonies will be video recorded, and you can watch a livestream ceremony online. For exceptional circumstances, additional seating may be granted. You will need to complete the Additional Guest Request form.
If guests require accommodations, please complete the Accommodations Request Form before June 1 and have them connect with an Usher (wearing red robes) upon arrival at the ceremony space.
Not Attending the Ceremony
Diplomas not received during the in-person Convocation ceremonies will either be mailed or available for pick-up in Brock Central (if indicated on application to graduate). Those who provided mailing instructions through their Intent to Graduate PRIOR to the week of Convocation will have their diplomas packaged and couriered 2 weeks following Convocation to the current address listed on Brock DB. Those who selected ‘pick-up’ will be able to pick-up their diploma in Brock Central within 2 weeks of the ceremony.
More information on graduating in absentia.
Deferring your Graduation to a Future Ceremony
Use the Defer this Application option under GraduationApp in the portal. The intent to graduate processing fee is a one-time payment that will be applied automatically when you defer. Any problems or assistance with the deferral process can be directed to records@brocku.ca
Duplicate Diplomas and Certificates
Following Convocation, you may order a copy of your diploma or certificate. Students commonly request & purchase a duplicate diplomas to provide to potential employers or for immigration purposes. Duplicate Diplomas are marked as duplicate diplomas.
Get the request for a duplicate or replacement diploma
Should you need further assistance, please email convocation@brocku.ca
Parking Information
Free parking will be available for graduands in Zone 1; please follow the signs. If this lot is full, please follow signage to Zone 2 for overflow parking. Click here for a map of parking on campus. An accessible drop off point is available at the doors of the Walker Complex. Please visit Brock Parking Services for a map of accessible parking available at Brock. Please contact parking@brocku.ca.
Accessibility
Accessibility and inclusion are priorities at Brock University. To ensure your day is an enjoyable and memorable one, as graduands and guests, live captioning will be provided during all ceremonies and ASL interpreters will also be present during convocation.
Please complete the Accessibility Request Form if you have quests who require accommodations.
An accessible drop off point is available at the doors of the Walker Complex. The primary entrance being used for the convocation facility, as well as the platform graduands will cross are ramped. An interactive map of accessible parking available at Brock can be found here.
Female accessible washrooms are located adjacent to the locker room on the lower floor of the Walker Complex near the gymnasium and/or in the hallway directly behind the Welcome Desk of the Walker Complex. A male accessible washroom is located adjacent to the locker room and/or in the hallway closest to the platform lift near the Welcome Desk. Our ushers and staff will be happy to assist you – please ask!
Need help?
Convocation staff will be located throughout the gymnasium and surrounding areas and would be happy to assist you!
Brock Souvenirs and Gifts
The Brock Campus Store will offer an array of convocation mementos including souvenir gown and hoods, as well as diploma frames, to mark the occasion. Grads can order individual products or bundle options together! For more information, please visit the Campus Store or email them directly at campusstore@brocku.ca.
Contact Us
Email us at convocation@brocku.ca.