Applications can be cancelled anytime prior to a student moving into their room. As move-in day approaches, there are escalating financial penalties according to the charts below.
Please note: Cancellation information for Brock Suites (upper year housing) can be found on the Brock Suites website.
Please refer to the cancellation refund schedules for residence below.
Residence Application Cancellation Requests, must be submitted online to this webform. Please include your full name, student number and the reason for cancellation. An email notification confirming the cancellation will be sent to the Brock student Outlook email account once processed.
| Amount of refund | Amount forfeited | Other | |
| Cancellation prior to room assignments being emailed out to the students. | $600 application fee | ||
| Within 10 days of room assignments being emailed to the students. | $300 of application fee | $300 of application fee | |
| Between 11 days and 29 days of rooms assignment being emailed out to the students. | $150 of application fee | $450 of application fee | |
| 30 days or later than the date room assignments were emailed out to students. | $0 | $600 of application fee | |
| 7 days or less prior to your move-in day | $0 | $600 of application fee | $600 admin fee |
| After 9am on your move-in day | Responsible for at least 25% of residence fees (see Early Withdrawal policy*) |
Cancellation requests must be submitted online through the Housing Services Hub.
| Application Fee | Amount of Refund | Amount forfeited |
| Cancellation prior to June 2, 2025 | $500 | $0 |
| Cancellation between June 3, 2025 and June 30, 2025 | $300 | $200 |
| Cancellation between July 1, 2025 and July 31, 2025 | $100 | $400 |
| Cancellation after July 31, 2025 | $0 | $500 |
| First Installment | Amount to be refunded | Amount forfeited |
| Prior to July 31st | $1000 | $0 |
| Cancellation between August 1st and August 8th | $750 | $250 |
| Cancellation between August 9th and August 15th | $500 | $500 |
| Cancellation between August 16th and August 23rd | $250 | $750 |
| Cancellation after August 23rd | $0 | $1000 |
Students who have their residence room assignment rescinded because they have not paid the required residence fee(s) by the due date will forfeit their application fee.
Students that do not cancel their residence application before 9am of their move-in day will be considered an occupant and charged the applicable early withdrawal amount. For example, a student that does not notify to cancel their residence application and does not show up on their move-in day will be charged 25% of their residence fees.
Should you live in residence for the full year your application fee will be applied to your residence fees.
