Early withdrawal

A student withdrawing from residence, following the move-in day for each term, will pay a percentage of the full residence fee in accordance with the information contained in the following table. Refunds are calculated based on the date the student has properly completed the withdrawal process (e.g.checked out at their respective service desk).

Please note there may be personal, medical or disciplinary reasons that would result in an exception to this policy. The percentage charge below is applicable to the week, or any part thereof, as follows:

For early withdrawal information for Brock Suites, please visit the Brock Suites website.

Charges based on the full residence fee for students following Residence Move-In – Fall term 2022 (September-December).

DatesPercentage charged
Sept 4-1125%
Sept 12-1830%
Sept 19-2535%
Sept 26-Oct 240%
Oct 3-945%
Oct 10-1650%
Oct 17-2351%
Oct 24-3052%
Oct 31 - Nov 653%
Nov 7 - 1354%
Nov 14 - 2055%
Nov 21-2756%
Nov 28-Dec 457%
Dec 5 - 1158%
Dec 12-1859%
Dec 18-2260%
From Dec 23 on100%

Please read how to vacate a residence room. If a student withdraws from residence to circumvent our disciplinary process that student may be referred to the University Disciplinary Board.

For early withdrawal information for Brock Suites, please visit the Brock Suites website.

Charges for new students who are new arrivals moving into residence at/near the beginning of the 2023 Winter term (January-April).

DatesPercentage charged
January 8-1525%
January 16-2230%
January 23-2940%
January 30 - Feb 550%
February 6-1260%
February 13-1970%
February 20-2680%
February 27 - March 590%
March 6 and on100%

Submitting Your Withdrawal

  • Go to my.brocku.ca. (It is essential that your browser is set to enable pop-ups/cookies).
  • Login using your Brock username and password.
  • Click the “Applicant and Student Self Serve” tab.
  • Click “Apply for Residence” at the bottom right of the page.
  • Select “Request an Early Withdrawal.”

This form will not be available to you if you have not checked into residence or during the Winter Break.  Please email res@brocku.ca for assistance with your early withdrawal request.

Appeal Process

Students who move out of residence early may lodge an appeal requesting an increased refund if they believe there are extenuating circumstances. An example would be a student who is forced to withdraw from University because of sudden illness. An email officially launching the appeal should be sent to the Manager of Residence Admissions and Administration at res@brocku.ca. Supporting documentation should be provided to support the appeal. This can be delivered:

  • attached to your email;
  • faxed to 905-688-0797;
  • brought to room R224 in DeCew Residence;
  • marked confidential and mailed to:

Manager Residence Admissions and Administration
Department of Residences
Brock University
1812 Sir Isaac Brock Way
St. Catharines, ON
L2S 3A1

A successful appeal will result in the student being charged the per diem rate for the nights they were assigned to a residence room. They will forfeit their $600-deposit, as will anyone who withdraws more than 31 days after their room assignment is sent out.

Troubleshooting tips

Students must login using their campus ID, which is the six-digit letter and number combination (e.g. ab14cd)

Usually the residence channel is on the right side. It has a blue bar with Residence in white at the top and the “Apply to Residence” icon below. If you can’t see it on the right side, scroll down or check on the left side of the page. It’s possible the icon has been minimized so you will only see the blue bar with Residence and no picture. Click on the white arrow in the blue bar to open up the channel and see the icon. If you still can’t see the channel, go to the top right side of the page and click Add More on the menu bar. You will see any inactive channels that can be added to the page.

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