Early withdrawal

A student withdrawing from residence, following the move-in day for each term, will pay a percentage of the full residence fee in accordance with the information contained in the following table. Residence Fee adjustments are calculated based on the date the student has properly completed the withdrawal process (e.g. checked out at their respective service desk).

Please note there may be personal, medical or disciplinary reasons that would result in an exception to this policy. The percentage charge below is applicable to the week, or any part thereof, as follows:

For early withdrawal information for Brock Suites, please visit the Brock Suites website.

Charges based on the full residence fee for students moving into residence during the 2023 Fall term (September-December).

DatesPercentage of full residence fee charged
Sept 2-1025%
Sept 11-1730%
Sept 18-2435%
Sept 25-Oct 140%
Oct 2-845%
Oct 9-1550%
Oct 16-2251%
Oct 23-2952%
Oct 30- Nov 553%
Nov 6-1254%
Nov 13-1955%
Nov 20-2656%
Nov 27- Dec 357%
Dec 4-1058%
Dec 11-1759%
Dec 18-2160%
From Dec 22 on100%

Please read how to vacate a residence room. If a student withdraws from residence to circumvent our disciplinary process that student may be referred to the University Disciplinary Board.

For early withdrawal information for Brock Suites, please visit the Brock Suites website.

Charges for new students who are new arrivals moving into residence during the 2024 Winter term (January-April).

DatesPercentage of winter term fee charged
January 7-1425%
January 15-2130%
January 22-2840%
January 29 - Feb 450%
February 5-1160%
February 12-1870%
February 19-2580%
February 26 - March 390%
March 4 and on100%

For early withdrawal information for Brock Suites, please visit the Brock Suites website.

Charges based on the full residence fee for students moving into residence during the 2024 Fall term (September-December).

DatesPercentage of full residence fee charged
Aug 31-Sept 825%
Sept 9-1530%
Sept 16-2235%
Sept 23-2940%
Sept 30-Oct 645%
Oct 7-1350%
Oct 14-2051%
Oct 21-2752%
Oct 28-Nov 353%
Nov 4-1054%
Nov 11-1755%
Nov 18-2456%
Nov 25-Dec 157%
Dec 2-858%
Dec 9-1559%
Dec 16-1960%
From Dec 20 on100%

Please read how to vacate a residence room. If a student withdraws from residence to circumvent our disciplinary process that student may be referred to the University Disciplinary Board.

For early withdrawal information for Brock Suites, please visit the Brock Suites website.

Charges for students who are new arrivals moving into residence during the 2025 Winter term (January-April).

DatesPercentage of winter term fee charged
January 5-1225%
January 13-1930%
January 20-2640%
January 27-Feb 250%
February 3-960%
February 10-1670%
February 17-2380%
February 24-March 290%
March 3 and on100%

Submitting Your Withdrawal

  • Go to my.brocku.ca. (It is essential that your browser is set to enable pop-ups/cookies).
  • Login using your Brock username and password.
  • Click the “Applicant and Student Self Serve” tab.
  • Click “Apply for Residence” at the bottom right of the page.
  • Select “Request an Early Withdrawal.”

This form will not be available to you if you have not checked into residence or during the Winter Break.  Please email housing@brocku.ca for assistance with your early withdrawal request.

Appeal Process

Students who move out of residence early may lodge an appeal requesting an increased refund if they believe there are extenuating circumstances. An example would be a student who is forced to withdraw from University because of sudden illness. An email officially launching the appeal should be sent to the Manager of Housing Admissions and Administration at housing@brocku.ca. Documentation should be provided supporting the reason for the appeal. Documentation can be delivered:

  • attached to your email;
  • faxed to 905-688-0797;
  • brought to room R224 in DeCew Residence;
  • marked confidential and mailed to:

Manager Housing Admissions and Administration
Housing Services
Brock University
1812 Sir Isaac Brock Way
St. Catharines, ON
L2S 3A1

A successful appeal will result in the student being charged the per diem rate for the nights they were assigned to a residence room. They will forfeit their $600-deposit, as will anyone who withdraws more than 30 days after their room assignment is sent out.

Troubleshooting tips

Students must login using their campus ID, which is the six-digit letter and number combination (e.g. ab14cd)

Usually the residence channel is on the right side. It has a blue bar with Residence in white at the top and the “Apply to Residence” icon below. If you can’t see it on the right side, scroll down or check on the left side of the page. It’s possible the icon has been minimized so you will only see the blue bar with Residence and no picture. Click on the white arrow in the blue bar to open up the channel and see the icon. If you still can’t see the channel, go to the top right side of the page and click Add More on the menu bar. You will see any inactive channels that can be added to the page.

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