Bookings and reservations

The Rankin Family Pavilion is your official gateway to welcome you to Brock University!

Within the Rankin Family Pavilion are a variety of spaces to bring your meeting, conference, or event to life. As the front door to the University, we house many options for meeting rooms, collaboration spaces, community-related events and large-scale receptions. Details of available spaces including use and administrative access, are described be and/or can be discussed by contact the Brock LINC Coordinator, Karyn Lorence (klorence@brocku.ca).

The Atrium is an open environment space that can also be used for Conferences and Meetings; its booking is managed by Conference Services in association with Karyn Lorence, Brock LINC Coordinator (klorence@brocku.ca). As its priority, usage is an open student and community space, designed to engage users in the day-to-day life of Brock LINC and to give them a place for “creative collisions” to gather, learn, ideate, navigate, collaborate, and relax.

However, we recognize and appreciate its value as a marquee event location. As a result, from time to time the Atrium may be used for larger events that:

  • Enhance the Brock LINC student/community experience; and,
  • Build the Brock LINC brand, internal partners/contributors and/or external relationships.

In addition to the larger events, some daily/weekly programming will take place in the Atrium designed to engage the broader Brock student body. This programming will take place during the regular daily activities within the Atrium.

Events from non-LINC parties will be considered on a case-by-case basis and will not be guaranteed more than six weeks in advance. Brock LINC events will always be given priority.

How to Book the RFP Level 200 Atrium

Please contact Karyn Lorence, Brock LINC Coordinator (klorence@brocku.ca) as well as bookings@brocku.ca with your name, department, the date and time (beginning and ending) you are interested in and the name and nature of the event you are requesting including approximate number of attendees.

Note that the Atrium must remain open to the public for access to the University as well as for accessibility to Thistle Complex, Schmon Tower and the Library. The general public will likely be moving in, out and through the Atrium during your event. Also, the Makerspace and the Digital Collaboratory located next to the Atrium may remain open during your event if scheduled during working hours, and must remain open for student, staff, faculty, and community access.

These rooms are Learning, Conference and Meeting facilities managed by the Library.

These rooms have three layers of priority, as follows:

  • Library use
  • Brock LINC/Brock LINC partners’ use
  • All other Brock employees/departments

These rooms are not available for:

  • Non-university affiliated events.
  • Bookings by students.
  • Ongoing class use.
  • Multiple regular bookings.

The rooms may be booked directly by contacting Betty Chambers (bchambers@brocku.ca). The furniture is movable and configurable. All furniture and equipment must be returned to the default configuration at the conclusion of the event.

The Digital Collaboratory is a space for researchers to experiment with digital technology. A multi-use space owned and operated by the Brock LINC, it is available as a workspace, event space, and collaboration space for researchers to learn how to use digital tools for research and knowledge mobilization. Its booking is managed by Kait Kribs, Brock LINC Digital Research Communications Officer (kkribs@brocku.ca).

Bookings in the space must align with intended use of the space, and must support research related or educational initiatives that are digital, data science, machine learning, or knowledge mobilization related.

The room is available as:

  • A bookable workspace for researchers and lab groups to use
  • An event space, for workshops, speakers, seminars, and lab critiques
  • A high performance computing access point, where researchers can work with specialized software, large data sets or other digital tools that need high performance computing support
  • An on-campus consultation space for researchers to connect with experts who can advise on how to use digital tools/technology for research or knowledge mobilization

The room is not available for:

  • Non-university affiliated events
  • Bookings by students
  • Ongoing class use
  • BUSU Clubs use
  • Multiple regular bookings.

HOW TO BOOK THE Digital Collaboratory

Please contact Kait Kribs, Brock LINC Digital Research Communications Officer (kkribs@brocku.ca), with your name and department; the date, time, and duration of the event; the name and nature of the event you are requesting; and the approximate number of attendees.

The  Upper Deck is an open environment space use primarily for students as a collaborative space, and encourage students to relax, unwind, as well as engage with their peers on ideas surrounding creativity, innovation, entrepreneurship, and research. With views over the statue of Sir Isaac Brock and the Japanese Cherry Blossoms, it is the ideal location for standing receptions. Its booking is managed by Karyn Lorence, Brock LINC Coordinator (klorence@brocku.ca).

However, we recognize and appreciate its value as a marquee event location. As a result, from time to time the the Upper Deck may be used for larger events that:

  • Enhance the Brock LINC student/community experience; and,
  • Build the Brock LINC brand, internal partners/contributors and/or external relationships.

In addition to the larger events, some daily/weekly programming will take place in the Upper Deck designed to engage the broader Brock student body. This programming will take place during the regular daily activities within the Upper Deck.

Events from non-LINC parties will be considered on a case-by-case basis and will not be guaranteed more than six weeks in advance. Brock LINC events will always be given priority.

How to Book the Upper Deck – Level 300 Rankin Family Pavilion

Please contact Karyn Lorence, Brock LINC Coordinator (klorence@brocku.ca) with your name, department, the date and time (beginning and ending) you are interested in and the name and nature of the event you are requesting including approximate number of attendees.

The Upper Deck can also serve as a private event space.

These rooms are Professional Learning and Meeting facilities owned and managed by the Brock LINC.

  • EXECUTIVE TRAINING ROOM RFP 302 – Max Capacity 25
  • RFP 307 – Max Capacity 4
  • RFP 310 – Max Capacity 4
  • RFP 313 – Max Capacity 8
  • RFP 317 – Max Capacity 8
  • RFP 319 – Max Capacity 4

These rooms have three layers of priority, as follows:

  • Brock LINC/Brock LINC partners’ use
  • All other Brock employees/departments
  • Community partners’ use

These rooms are not available for:

  • Bookings by students.
  • Ongoing class use.
  • Academic related activities.
  • BUSU Clubs use.
  • Multiple regular bookings.

The rooms may be booked directly by contacting Karyn Lorence (klorence@brocku.ca). The furniture in RFP 302 is movable and configurable. All furniture and equipment must be returned to the default configuration at the conclusion of the event.