Housing Services is committed to working with students to provide the accommodations necessary to ensure that all students have the opportunity to live on campus.
All students seeking an accommodation are required to fill out the Housing Services Accessibility Accommodation Request through Microsoft Forms on an annual basis. In order to ensure your accommodation needs are met, we require this form to be completed at least eight weeks prior to your intended move-in date. For the majority of students, this deadline is June 15th, 2025. If you are unsure about your deadline to submit, please contact us at housing@brocku.ca.
Housing Services Accommodation Documentation Form
Please review the instructions below prior to submitting your request form.
Registration of Service Animals – Students requiring the support of a service animal should review the Animals on Campus policy and the associated FAQs. Once an animal is registered, the information will be shared with our team in Housing Services to ensure appropriate accommodations are assigned.
Emotional Support Animals (only permitted within a student’s assigned residence room) – Students requiring the support of an emotional support animal are required to complete, along with an attesting professional, the Housing Services Accommodation Documentation Form and upload it along with their Accommodation request. Once the form is reviewed, Housing Services staff will contact the student directly with respect to the additional documentation required.
Students seeking a Medical Meal Plan Exemption: Brock Dining Services are able to accommodate a multitude of dietary needs. Students with dietary concerns which require a medical meal plan exemption ONLY are required to complete this form. For all other dietary concerns, please include any information or restrictions in your residence application on the Meal Plan and Dietary Needs page.
Private Room Accommodations: Residence is a high density living environment with shared facilities and resources. Requests for a private room as an accommodation based solely on a desire or need for a quiet or reduced distraction environment will not be granted. A private room would not be guaranteed to provide for such a space to any appreciable degree beyond living in a standard double room.
Accessibility Tours: As we review requests, we may reach out to students to arrange an opportunity to review their particular needs and tour some rooms on campus. These tours are typically arranged in May and June. Students may also request a tour by emailing us at housing@brocku.ca.
Student Accessibility Services: If you have shared your documentation with Student Accessibility Services, we require your express consent in the Request form in order for your information to be shared between our offices. You do not need to submit additional documentation through this process if you have provided Student Accessibility Services with your documentation at least eight weeks prior to your intended move-in date.
Housing Services Accommodation Documentation Form: If you have previously submitted documentation or had accommodations with us, you are only required to upload documentation if there have been changes to your requirements. Should we require further information or clarification, we will contact you directly. If you have had changes to your requirements please work with your attesting professional to complete the Housing Services Accommodation Documentation Form.
Please note: we do not accept medical or doctor’s notes/letters on their own but you may include them as additional documentation if you choose
Student Accessibility Services: If you have shared (or plan to share) your documentation with Student Accessibility Services we require your express consent in the Request form in order for your information to be shared between our offices. You do not need to submit additional documentation through this process if you have provided (or will provide) Student Accessibility Services with your documentation at least eight weeks prior to your intended move-in date.
Housing Services Accommodation Documentation Form: Students requesting an accommodation for the first time should complete the Residence Accommodation Documentation Form. Section Two of the Housing Services Accommodation Documentation Form needs to be completed by an attesting professional who is familiar with your accommodation needs. You can also upload up to two additional documents as needed.
Please note: we do not accept medical or doctor’s notes/letters on their own but you may include them as additional documentation if you choose.
Brock University protects your privacy and your Personal Information. The Personal Information requested on this application form is collected under the authority of The Brock University Act, 1964, section 3 and in accordance with the Freedom of Information and Protection of Privacy Act (“FIPPA”). The information will be used in support of your residence experience, from application to check out. Direct any questions about this collection to the Manager, Housing Admissions and Administration, of Housing Services at Brock University at (905) 688-5550, ext. 3370 or see www.brocku.ca/housing.
