Updated September 14, 2020
Access to campus
Faculty members and staff wishing to obtain access to their individual offices should fill out the Campus Access Request Form and apply through their Senior Administrative Council (SAC) leader. Any member of the Brock University community wishing to request access to campus for any other type of activity should fill out the Resumption of University Activity Request Form and apply through their SAC leader.
For more information, please see the Access Request and Resumption of University Activity Request Process with Flowchart document.
Effective at 6 p.m. Friday, April 3, access to the University’s academic buildings is reduced as Brock moves to discourage non-essential visits and reduce the frequency of people leaving their homes and travelling through the community during the COVID-19 pandemic.
The protocols apply to academic facilities at the main campus, and at the Marilyn I. Walker School of Fine and Performing Arts (MIWSFPA) in downtown St. Catharines. (Brock’s Hamilton Campus remains closed and is not accessible.)
Swipe-card readers for exterior entrances to academic buildings are being disabled. All visitors will need to check in, and check out, with Campus Security at designated entrances.
Swipe cards will still be effective at interior doors for which they have been authorized.
Swipe card access also remains in effect for exterior entrances to residence buildings.
People coming to campus will need to show Brock employee or student ID. As part of its due diligence to protect staff and students, the University is limiting access to personnel who have been authorized to enter during this time.
All use of on-campus research labs, facilities, and equipment, and off-campus research facilities and sites, has now been suspended. Exceptions may be authorized by the Vice-President, Research (See Can I continue with my research?).
The University’s off-site working arrangements remain in effect, and staff and faculty are not permitted to work from their Brock offices during this time. However, anyone requiring a one-off visit to retrieve items will be able to enter for up to 60 minutes.
All people leaving any of the premises should exit through the same designated access points, and check out with the Campus Security team.
Swipe-card readers for exterior entrances have been disabled.
Access to all academic buildings at main campus must be done through the main entrance at the front of Schmon Tower, checking in and out at the Welcome Desk.
This will be open seven days a week, from 7 a.m. to 11 p.m. Anyone requiring access after hours should call Campus Security at 905-688-5550 x3200, or by using an Emergency Phone.
Swipe-card readers for exterior entrances have been disabled.
Persons needing to access academic buildings on the east campus — 573 Glenridge Ave.; the International Building; or Academic East — should phone Campus Security, who will respond within minutes.
Use one of the Emergency Phones to call Campus Security, or phone 905-688-5550 x3200. Security personnel will meet you at the building for screening prior to entry.
Swipe-card readers for exterior entrances have been disabled.
All entrances and departures should be made through the main lobby entrance, which will be staffed by Campus Security 24/7.
Visitors should go to the yellow emergency phone located outside the main lobby, and use it to contact Campus Security.
- The Virtual IT Help Desk is available from 7:30 a.m. to 10 p.m. Monday to Thursday, 7:30 a.m. to 5 p.m. on Friday and 10 a.m. to 2 p.m. on weekends. It can be accessed by submitting a help ticket or by phoning 905-688-5550 x4357.
- An in-person IT Help Desk will be available in the Computer Commons from 8:30 a.m. to 4:30 p.m. Monday to Friday, but clients are asked to first submit a help ticket to determine if the issue can be resolved remotely.
- Under Stage 3 of Brock’s recovery plan, computer labs across campus will remain closed to students except those attending classes in specific labs during scheduled times.
- Two virtual computer labs — one for Mac and one for Windows — will temporarily replace on-campus computer labs starting Tuesday, Sept. 1. Students will be able to log in from anywhere to access software typically found in the computer labs on campus, such as SPSS, SAS and Minitab. Faculty and instructors teaching in virtual labs have already been granted access.
Brock University is an inclusive community where everyone is welcome and treated with respect.
The stigmatization of any group or individual has no place on our campus or in our country.
We recognize the dignity of each person, and build inclusivity and equity through understanding and respect for diverse identities.
If you believe that you, or someone you know, is being subjected to harassment, stereotyping or prejudicial assumptions, please contact the Office of Human Rights and Equity, located in MCE 206. They can be reached at email@example.com or 905-668-5550 extension 4859.
Coronaviruses are a large family of viruses that originate in animals but can cause respiratory illness in humans. Other novel coronaviruses have included Severe Acute Respiratory Syndrome (SARS).
Symptoms include fever, cough and difficulty breathing. However, these symptoms can also be caused by respiratory illnesses, pneumonia, influenza and other viruses.
Anyone developing these symptoms should contact their health-care provider.
Brock students showing coronavirus symptoms should go to a doctor of the local hospital, or contact Niagara Public Health.
Staff and faculty experiencing flu-like symptoms should follow their doctor’s advice for minimizing the spread of the flu by exercising good judgement in protecting yourself and others from spreading germs.
Please report your absence promptly to your supervisor per normal practice. Staff and faculty who require five days of absence or greater are requested to submit the Attending Physician’s Statement to be completed by a medically licensed doctor. For information on the short-term sick process, or to obtain the form, please access SharePoint.
For students learning or on placement in health care settings, leaders of health care facilities are aware of the steps needed to protect students and all other employees should it become necessary. Students should follow the directions of the administration of the facility.
New information is regularly released about COVID-19 and how to mitigate the risks of exposure. The American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE) has consolidated its knowledge from around the world and released guidance for the operation of building systems to address COVID-19 concerns. Brock’s Facilities Management team has followed ASHRAE’s guidance and has implemented the following measures in the University’s buildings:
- Increased outdoor air ventilation to more effectively dilute particulates in the air.
- Disabled demand-controlled ventilation, to maintain ventilation rates even in low-occupancy conditions.
- Outdoor air dampers are open at higher percentages (except during extreme weather), eliminating air recirculation.
- Improve air filtration by using MERV-13 filters. Most areas on campus have MERV-16 filtration, which is the grade of filters used in general surgical rooms.
- Air handling equipment is now running 24/7, maintaining proper ventilation even when spaces are unoccupied.
Other measures outside of building systems are just as important. Cleaning and disinfecting have a critical role in preventing the spread of COVID. Community members coming to campus will notice the following measures around campus buildings:
- Increased disinfection of frequently touched surfaces, such as door handles and elevator buttons.
- Installation of hand sanitization dispensers around campus, which are regularly checked and refilled.
- Disabling drinking fountains and allowing only bottle-filling in water stations.
- Continual flushing of buildings’ domestic water systems on a regular schedule to prevent bacterial growth and stagnation on pipes.
Facilities Management will continue to follow ASHRAE’s guidance as new information becomes available, doing our best to protect the Brock community as people return to campus. You can reach the department at FM@brocku.ca or 905-688-5550 x3717.
If you are concerned about someone who is ill and exhibiting flu-like symptoms, or have other concerns about safety in your workplace, please speak to your manager or contact HR. Employees in the workplace who are ill with flu-like symptoms should advise their manager, stay home and seek out medical advice accordingly.
Self-isolation means staying home. Do not use public transportation, taxis or rideshares. Do not attend work, school or other public places. Contact with others should be limited as much as possible. For more information, please see the Public Health Ontario tip sheet on self-isolation.
Brock has a comprehensive approach to assist public health in their contact tracing in the event of an identified positive case of COVID-19 on our campus. Safeguarding the health and safety of Brock University students, faculty and staff is a top priority.
Brock’s contact tracing role is about ensuring that we have ready access to the contact information we collect, in the event it is required for release to Public Health in relation to the communicable disease investigation.
In order to assist a public health unit in the event of an individual who has an identified positive case of the virus, has been on Brock’s campus and in close proximity of other students, staff, or faculty, Brock will work with the public health unit to provide them with contact information regarding those who may have been exposed. This will only be provided to a public health unit in the form of the individual’s name, phone number and email. This could mean providing a list of students in a class, those working in a research lab, students in residence or staff/faculty engaged in recreational activities that may have been exposed to the virus. The information will be given to the contact tracer at a public health unit through a secure method. This information may be maintained by Brock for one year. A public health unit will then contact the individual as per Ontario Health Protection and Promotion Act, which provides a public health unit with the authority to investigate infectious disease.
If you have any further questions, please contact the Campus Security Services at Brock University at 905-688-5550 x3130.
Any students who are feeling anxious, and would like to speak to someone about their concerns, are encouraged to contact the Brock University personal counselling service at 1-833-276-2544 (1-833-Brock33). This phone is answered 24 hours a day.
For drop-in counselling, go to Schmon Tower, 4th floor, from 8:30 a.m. to 4:30 p.m. Monday through Friday.
Masks on campus
Non-medical masks alone will not prevent the spread of COVID-19. You must consistently and strictly adhere to good hygiene and public health measures, including frequent hand washing and physical (social) distancing.
The Public Health Agency of Canada (PHAC) says that wearing a non-medical mask or face covering while out in public is recommended for periods of time when it’s not possible to consistently maintain a 2-metre physical distance from others, particularly in crowded public settings.
On July 23, 2020, as part of their efforts to slow the spread of COVID-19, Niagara Regional Council approved a by-law making it mandatory to wear a face covering or non-medical mask in enclosed public places within the Niagara Region.
Wearing a non-medical mask (for example a homemade cloth mask) in the community has not been proven to protect the person wearing it. Strict hygiene and public health measures, including frequent hand washing and physical (social) distancing, will reduce your chance of being exposed to the virus.
However, wearing a non-medical mask is an additional measure you can take to protect others around you. It is another way to cover your mouth and nose to prevent respiratory droplets from contaminating others or landing on surfaces. Similar to the recommendation not to cough into your hands (instead, cover your cough with tissues or your sleeve) a mask can reduce the chance that others are coming into contact with your respiratory droplets.
It is important to understand that non-medical masks have limitations and need to be used safely. When wearing a non-medical mask:
- You must wash your hands immediately before putting it on and immediately after taking it off (in addition to practicing good hand hygiene while wearing it);
- It should fit well (non-gaping);
- You should not share it with others.
Non-medical masks can become contaminated on the outside or when touched by your hands. When wearing a mask, take the following precautions to protect yourself:
- Avoid touching your face mask while using it.
- Change a cloth mask as soon as it gets damp or soiled.
- Cloth masks can be laundered with other items using a hot cycle and then dried thoroughly. Put them directly into the washing machine or a bag that can be emptied into the washing machine and then disposed of.
- Non-medical masks that cannot be washed should be discarded and replaced as soon as they get damp, soiled or crumpled. Dispose of masks properly in a lined garbage bin. Don’t leave discarded masks in shopping carts, on the ground, etc.
Non-medical masks alone will not prevent the spread of COVID-19. You must consistently and strictly adhere to good hygiene and public health measures, including frequent hand washing and physical distancing.
Faculty, staff, students and visitors to campus are exempt from wearing a face mask if:
- The person is under the age of two;
- The person has trouble breathing while wearing a face covering for medical reasons;
- The person cannot safely wear a non-medical mask for reasons such as, but not limited to, respiratory disease, cognitive difficulties, sensory processing disorder, learning difficulties, neurodiverse conditions, or difficulties in hearing or processing information;
- If the person has communication difficulties such as, but not limited to, a speech impairment or is non-verbal and where wearing a mask will impact the individual’s ability to communicate;
- The person has a medical condition where the use of a face covering will negatively impact their health and safety;
- The person cannot safely put on, or remove, their face mask/face covering without assistance;
- For religious reasons, the person cannot wear a face covering in a manner which would properly control the source.
If you are not able to wear a non-medical mask, please inform Campus Security staff upon entry that you are unable to wear one.
For individuals who are unable to wear a non-medical mask, we ask that you be mindful of interactions with individuals on campus who are wearing masks and to maintain physical distancing and proper hand hygiene at all times.
If you see someone on campus who is not wearing a non-medical mask, there is likely a reason for this. Please maintain physical distancing and be kind. Brock University values and respects the health, safety and abilities of all who are on campus.
Should a student have reasonable grounds to not wear Personal Protective Equipment (PPE), they are asked to contact Darryl Veld, Associate Director, Student Affairs to receive an identifier that they are expected to keep on their person at all times. More information can be found on the Failure to Comply with COVID-19 Guidelines page.
Non-medical masks may be temporarily removed where necessary to accommodate those for whom masks prevent or hinder communication. Bimodal processing is a growing communications-based accommodation and face masks can pose a significant barrier. If you are asked to temporarily remove your mask, be kind. Assume that the individual making the request is doing so for valid purposes. Maintain proper social distancing while communicating without a mask and avoid touching your face.
On Monday, June 8, Ontario University Athletics (OUA) announced the cancellation of its sport programming and championships up until Dec. 31, 2020 based on provincial public health guidelines during the COVID-19 pandemic. Similar announcements were made by other provincial governing bodies across the country. Student-athletes who compete in fall sports will not lose a year of eligibility.
Fall (D2) sports cancelled includes: baseball, cross country, golf, lacrosse, rowing, rugby, soccer, softball, tennis and ultimate frisbee. All other varsity and club sports are on hold until December 31, 2020.
*Note: this ruling also applies to non-OUA sanctioned sports, such as men’s lacrosse and the majority of our club sports that fall outside of the OUA and U SPORTS offerings.
Brock Sports and the OUA are hopeful we can provide a quality experience for our student-athletes starting in January 2021. We will be closely monitoring the ongoing health considerations and viability for these future opportunities over the coming months. At this time, given the ever-evolving nature of the COVID-19 pandemic and its impact, no decisions have been made beyond the Fall Term timeframe. We are committed to delivering sport once our University administration and provincial public health authorities indicate it is safe to do so.
Over the past several months, the OUA has worked through a wide range of contingency plans for the 2020-21 sport schedule. The execution of these plans will ultimately be determined by any Winter Term (D3) announcements, but as we continue to plan for return-to-play in the new year, condensed schedules for two-semester sports would be part of the OUA/Brock sport programming.
The outlined timeline, cancelling all sport programming and championships up to Dec. 31, will remain in effect regardless of any potential decrease in the number of COVID-19 cases in Ontario. While this would be encouraging progress in the continued push to help flatten the curve and a positive sign toward the eventual safe return to play, it would not change the current plans, with the focus still being on a January 1, 2021 start. Additionally, as it pertains to the province’s phased re-opening, there are no further guarantees surrounding sport within this gradual implementation.
Brock Sports will be implementing return-to-train protocols in accordance with provincial health regulations and institutional policies and procedures when time allows, all while maintaining an emphasis on the health, safety and well-being of all participants. We will abide by University policies and procedures. Further direction on return-to-train guidelines will also be provided by the sport’s respective provincial and/or national organization. Any discussion surrounding return-to-train protocols, meanwhile, do not guarantee any timelines for a return-to-competition at this time. When we are able to return to campus for training, it will not be mandatory for you to do so if you do not feel comfortable or are unable to return to Niagara for any reason.
Brock Sports in collaboration with Brock Sports Medicine has prepared a multi-phased plan for return-to-training and return-to-competition. This plan can only be enacted upon once permission has been granted by the provincial government, public health and Brock University administration. In the meantime, please continue to have virtual meetings with your coaches and support staff who will provide virtual or home-based individual technical and tactical skill development plans during the COVID-19 pandemic.
Brock Sports in collaboration with Brock Sports Performance has prepared a multi-phased plan for return-to-training on campus including the BSPC, Rowing Centre weight room, gymnasia, fields etc. This plan can only be enacted upon once permission has been granted by the provincial government, public health and Brock University administration. In the meantime, please continue to utilize the virtual training programs via Team Buildr provided by Brock Sports Performance staff throughout the duration of the COVID-19 pandemic.
Brock Sports and the OUA have maintained frequent communication with U SPORTS, as well as our conference colleagues across the country, and we have remained aligned with the direction set out by other post-secondary institutions. Along with the OUA announcement, similar action has been taken by Canada West and Atlantic University Sport, both of which have also announced the cancellation of their respective fall sport schedules, while Réseau du sport étudiant du Québec (RSEQ) is hoping to maintain an autumn calendar for the majority of their sports. U SPORTS has also cancelled all national championships for the Fall (D2) Term.
Brock Sports, the OUA and our national committee representatives are working closely with U SPORTS to ensure any updates to regulations are student-centered and minimize the impact to student-athletes. Many rules – including AFAs, eligibility and transfers – are national in scope. As such, they will be managed by U SPORTS, in harmonization across the country, with a corresponding announcement coming in the near future. Fall (D2) sports student-athletes will not lose a year of eligibility in the absence of a fall 2020 season.
We do not anticipate modifications to the OUA/U SPORTS academic requirements. It remains very important that student-athletes stay engaged in their coursework, working toward a degree, as they would during a typical season.
Yes, our expectations of Brock University student-athletes, whether at home or in the Niagara region, remain the same.
All university communication related to COVID-19 can be found on Brock’s coronavirus website at brocku.ca/coronavirus. This includes general information about COVID-19 and answers to questions about health, wellness and prevention, along with further helpful FAQs.
Brock Sports Medicine is continuing to offer Telehealth virtual assessments, treatment plans and reconditioning programs by our sports medicine physicians and lead therapists. For any inquiries please contact your team’s lead BSM therapist directly or email firstname.lastname@example.org
Brock University is dedicated to supporting students with mental health resources.
- Face-to-face counselling is currently not available, however same-day drop-in counselling is still accessible. Email email@example.com to be contacted via Microsoft Teams with an appointment time and a counsellor’s name.
- For 24/7 personal counselling phone 833-276-2533 (833-BROCK33).
- From Monday to Friday, 8:30 a.m. to 4:30 p.m., students can access Student Health Services (SHS) by phoning 905-688-5550 x3243 to leave a message and contact number, or by emailing firstname.lastname@example.org
- If you have questions about COVID-19 symptoms and need to speak to a Student Health Services nurse, please email COVID19@brocku.ca
- For medical emergencies, students should phone 911.
Student Accessibility Services remains available for students and contact information can be found on the SAS website brocku.ca/health-wellness-accessibility/sas.
The ‘professional’ aspect of professional sport adds a unique scope for those respective leagues. The OUA does not boast the same resources and funding to allocate toward adequate testing, alternative venues, and specialized travel. The logistics and resources required to take such lofty steps are not possible within university sport, especially when looking beyond just the games and further considering access to campus, a large student and staff population, accommodations, bus travel, etc.
Brock University campuses in St. Catharines remain open, however Brock is implementing a modified operational model, effective Tuesday, March 17 that will have the majority of faculty, librarians and staff working from home, unless otherwise directed by their supervisor. Guidelines for telecommuting work arrangements have been established and can be found here. Requests to use vacation or lieu/banked time can be approved by supervisors as operationally feasible.
Telecommuting is an arrangement whereby an employee fulfills their job responsibilities at a remote location that is not operated by the employer (for example, in an employee’s home), for one or more days per week.
- A telecommuting arrangement does not change the employee’s basic terms and conditions of employment and should maintain an employee’s regular hours of work and income, such that it does not affect the employee’s pension and benefits plans provided by the University.
- A supervisor can require the employee to report in different ways or on a different level of frequency than when the employee is physically at work. Examples include scheduling update meetings by phone or email to report on work progress.
- The telecommuting employee must be reachable by telephone, text or instant messaging, email or other agreed-upon methods of contact during the agreed-upon hours of work; the same as they would have if they were working on University property.
- Employees are responsible for ensuring that their remote workspace provides the same level of health, safety and security as the regular work office. Contact email@example.com (Health, Safety and Wellness) with questions.
- Although not required, supervisors are encouraged to assist the employee in setting up a remote workspace by, for example, providing equipment or supplies that the employee may need.
- The normal departmental procedures apply for seeking approval for overtime, requesting vacation or other absences, and reporting illness.
Please also refer to the guide to creating temporary telecommuting work arrangements.
All employees must continue to report absences (including while working remotely off-site) as per normal departmental practices, even if you have been asked to self-isolate.
At this time, no employee is required to submit a doctor’s note or an Attending Physician’s Statement for flu-related absences, or for self-isolation as prescribed by the Public Health Agency of Canada and Niagara Region Public Health. Remote work arrangements will be facilitated with your supervisor during prescribed self-isolation. If a remote work arrangement is not feasible during prescribed self-isolation due to the nature of work and/or the operational needs of the department, eligible employees will have access to sick leave.
If services offered by your department have been cancelled by the University, and no alternate work is available, all hourly (timesheet) and contract (Period Activity Pay) employees will be paid for any previously scheduled hours up to Saturday, March 28, 2020. This includes employees who are no longer working as a result of the cancellation of discretionary events that was announced by the University on March 12.
Instructors holding a current contract will continue to receive full pay and will be contacted by their supervisor to discuss alternate forms of class and exam delivery now that the University has suspended in-person classes and exams for the remainder of the academic term.
All teaching assistants, marker-graders, lab demonstrators and course co-ordinators holding a current contract will continue to receive full pay. Duties may need to be modified in response to the suspension of in-person classes and exams, in accordance with collective agreement provisions.
If you have any questions about contracts (Period Activity Pay) in Workday, please contact HR’s Compensation team through firstname.lastname@example.org.
We understand that the provincial government’s decision to close schools through April 5 is unexpected and will be concerning for many parents, including those who need to balance their childcare needs.
If coming to work or working remotely is not possible, various paid and unpaid leaves are available under collective agreement and other employment provisions, which may also include the Family Responsibility Leave as outlined in the Employment Standards Act. Vacation may also be requested in accordance with collective agreements and policies. Please note that absences/inability to work remotely related to school closures does not qualify for income replacement under the University’s sick leave process.
If you need assistance in determining your eligibility for a leave, please contact your Supervisor or HR’s Benefits staff at email@example.com.
Given the evolving coronavirus situation, Green Shield (GSC) is working collaboratively with pharmacy organizations, officials, and the Canadian Life and Health Insurance Association to ensure everyone has access to the medication they need. As a result, you will see some differences – most significantly, GSC’s 90-day supply requirement for maintenance medications has been reduced to a 30-day supply to help manage an increase in requests to refill medications. When it comes to requesting refills, we have adjusted our standard approach to allow for refills up to 14 days early. For certain medications with variable use, such as inhalers, it can be difficult to measure a consistent day supply. In the event that you require a refill for this type of medication, please ask your pharmacist to review the day supply, and if necessary they can utilize the resources available on providerConnect.ca to assist them with submitting the claim on your behalf. Keep in mind that officials recommend that patients maintain at least a 14- to 30-day supply of medication on hand but also warn against “stockpiling” as this creates an unnecessary risk of medication shortages.
In addition to an employee’s normal reporting process of absences to supervisors and recording in Workday, Brock University is asking that all employees experiencing COVID-19 like symptoms or have been diagnosed with COVID-19 or are self-isolating (as directed by Public Health or a Health Care Practitioner, or as a result of the guidelines published by Public Health) are tracked by logging into Brock DB’s portal COVID-19 page, regardless of working remotely off-site or not.
Employees will have the option in this reporting tool to indicate if work is being performed remotely while in self-isolation. Following recovery of symptoms and/or the self-isolation period has elapsed, employees will need to log in once again to provide this update through the portal.
All the data collected will be considered confidential and access is restricted to Health Management staff from Human Resources. It will only be shared with others as an aggregate without identifiers. Giving false information about your illness may impact Brock’s efforts to deal effectively with the pandemic.
To help inform our responses and actions in this rapidly changing environment, Brock takes direction from health officials at the Public Health Agency of Canada and Niagara Region Public Health. Currently, Public Health is advising a self-isolation period of 14 days for anyone returning to Canada from outside the country. Public Health has also provided guidelines for caregivers which includes self-monitoring and taking precautions here.
Since Public Health recommends self-isolation of only those who have travelled out of country and returned home, if working remotely is not possible, various paid and unpaid leaves can be discussed with your supervisor. Vacation may also be requested in accordance with collective agreements and policies.
If you need guidance on leaves, please contact the HR Benefits staff at firstname.lastname@example.org.
Public Health guidelines for self-isolation and self-monitoring can be found here.
Public Health guidelines on COVID-19 symptoms can be found here.
In response to the COVID-19 pandemic, many staff and faculty are working remotely and for some this may be a new experience. To ensure continued support and learning during this time, please remember that online learning continues to be available through LinkedIn Learning.
LinkedIn Learning offers a variety of videos taught by industry professionals and include timely topics such as:
- Building Resilience
- Working Remotely
- Managing Virtual Teams
- Time Management: Working from Home
- Being an effective Team Member
- Productivity Tips: Finding Your Productive Mindset
- Leading at a Distance
This resource is free for Brock University staff, faculty and students. For more information and to login please visit LinkedIn Learning.
We recognize that any kind of illness, and particularly the declaration of a pandemic, may impact the mental well-being of our faculty and staff.
In an effort to support all of our employees at Brock, the Employee Family and Assistance Plan (EFAP) has been made available to all faculty and staff, regardless of eligibility. The EFAP is a great source of information and support and provides access to telephonic and e-counselling services. Information with regard to accessing these services is available at: workhealthlife or by calling the toll free confidential number at 1-800-387-4765.
In addition, our EFAP provider, Morneau Shepell, is sharing resources and tips on a regular basis as information changes and evolves and we recommend that you visit the site regularly. These resources, including articles and webinar links are being posted on our Employee Wellness SharePoint site here.
An electronic ROE is automatically produced in Workday and sent directly to Service Canada following the last pay date of your appointment.
During your active employment with the University (i.e. while your status is active in Workday), you can access payslips and T4s under the Pay section of your profile in Workday.
Following your last pay date, you will receive an email to your personal email account with instructions on how to obtain a 7-day temporary access to payslips within Workday to obtain your final payslip. It’s important to have your contact information up-to-date in Workday, including a personal email account (i.e. a non-Brock email), to ensure that any Payroll notifications will reach you.
Detailed information regarding payroll items is located on the Payroll SharePoint site. Important items for employees with appointments ending include:
- Accessing Payslips and T4s
- Accessing your final payslip within 7-day period after final pay deposit
- Record of Employment (ROE)
- Personal Contact Information (review and update if necessary)
- Pay date schedules
In addition to information provided to employees by their supervisor, Health, Safety & Wellness (HSW) has a page dedicated to COVID-19 information on the HSW SharePoint site. To review health & safety considerations while on campus, information regarding both medical and non-medical masks, hand washing/rubbing and hygiene, physical distancing and other important information for staff/faculty that are physically on-site, please review our SharePoint site. This site also contains a link to a training module on Sakai for COVID-19 safety considerations.
Students living off-campus
If you are moving in with roommates that are new to your social circle, be diligent with physical distancing, Personal Protective Equipment (PPE) use (e.g., wearing a mask, gloves), and hand hygiene. Those that have travelled internationally are encouraged to self-isolate away from others in the home for at least two weeks.
Students are encouraged to be prepared in case they need to self-monitor, self-isolate, or isolate within their home for 14-days or more due to COVID-19. Specifically, students are encouraged to have a few weeks’ worth of food and supplies within their home and to renew and refill prescriptions so there is no need to leave their home if they become ill. For additional ideas and a sample grocery list, please click here.
As there will be few in-person classes during the fall 2020 term, students from outside of Niagara are urged to stay home if possible. Should you choose to come or return to Niagara, please continue to monitor brocku.ca and public health guidelines to ensure compliance with safe and lawful practices.
Students are encouraged to communicate directly with their landlords regarding their situation and changes due to COVID-19. Open communication between landlords and students is very important during this time and you are encouraged to let your landlord know if you will be utilizing your apartment.
The Niagara Region has made temporary changes to garbage collections due to COVID-19. Please find a summary below and full details here:
- Beginning in October, garbage collection will occur every-other-week. Recycling and organics will continue on a weekly basis. You can find more details here.
- Used tissues, and other organic material, must be placed in paper bags or certified compostable bags and tied before being placed in the Green Bin, so they don’t fall out.
- All garbage must be placed in garbage bags and should not be loose in garbage containers.
There have not been any announcements to date that speak to flexibility/adjustments to legislation as it relates to lease agreement terms.
If your rental agreement is on a month-to-month or weekly basis, you can end it by giving your landlord proper notice. You aren’t responsible for paying rent past the end of the notice period. If you have a lease for a fixed term (e.g. eight or 12 months), you can give notice for the end of the fixed term. For information on how to end a tenancy, please see this brochure from the LTB.
You may also consider subletting or assigning your rental agreement. You can post an advertisement for your accommodation on Brock’s Off-Campus Living website.
Other helpful resources are on the Steps to Justice webpage and this page which is specific to the COVID-19 pandemic.
If you require legal advice, consider contacting Niagara Community Legal Clinic for free advice over the telephone at 905-682-6635. They will be able to describe what may happen if you decide to not pay your monthly rent due to these circumstances, or your options should you contest the lease’s validity.
There have not been any announcements to date that speak to flexibility/adjustments to legislation as it relates to lease agreement terms.
You are encouraged to contact Niagara Community Legal Clinic for free legal advice over the telephone at 905-682-6635.
For more information related to your rights and responsibilities as a tenant, please contact The Landlord and Tenant Board at 1-888-332-3234. Steps to Justice is another reliable source of information related to housing law and changes due to COVID-19, they host a live chat Monday to Friday.
If your current, fixed term lease (i.e., eight or 12 month) is coming to an end, you have the option to continue to rent your current accommodation on a non-fixed-term (month-to-month). This flexible option would permit you to complete a traditional housing search once the ‘state of emergency’ is lifted, if you wanted to change accommodations.
Students are encouraged to explore alternatives to viewing rental accommodations and signing leases, in-person. For example, students can ask potential landlords to use technology that facilitates remote interactions (e.g., video conference, digital signing) and virtual tours of the accommodation. Students are also discouraged from renting accommodations before they have seen the property/unit.
Please email email@example.com to set-up an appointment to connect virtually or over the telephone with a member of the Brock Off-Campus Living and Neighbourhood Relations (OCLNR) team.
If your matter is legal in nature, you are encouraged to contact Niagara Community Legal Clinic for free legal advice over the telephone at 905-682-6635.
For more information related to your rights and responsibilities as a tenant, please contact The Landlord and Tenant Board at 1-888-332-3234. Steps to Justice is another reliable source of information related to housing law and changes due to COVID-19, they host a live chat Monday to Friday.
As most academic courses will be delivered online in the Fall Term and access to campus remains limited, most students do not need to remain in the area or relocate to Niagara for academic reasons. Students who have a vacant room can consider subletting their room to a student who is not able to safely travel home. On the Brock Off-Campus living website, students can create a free advertisement to sublet their room monthly or for the fall semester.
If moving is necessary, student tenants are encouraged to plan ahead with their landlord and other housemates to ensure adherence to physical distancing requirements. Students and landlords may consider various options, including to stagger of defer movement where possible.
Students are encouraged to take precautions and thoroughly clean and disinfect all surfaces and items when they move out of their current accommodation and/or into a new home. Students can refer to the Niagara Region website for cleaning and disinfecting standards and adhere to proper hand hygiene to stop the spread of germs. In addition, students should ask their landlord about the cleaning/disinfecting procedures that have been taken between the previous and new tenants. If the unit you are moving into is furnished, students are encouraged to request 3-days between tenants. Please see this recommendation from Niagara Region Public Health here.
If you cannot stay at home, the Brock Off-Campus Living website is a great resource for finding off-campus rental accommodations while at Brock. When connecting with landlords, it is recommended to inquire about their willingness to provide lease flexibility or shorter-term accommodations that suit this unique rental environment.
In addition, students and landlords must adhere to physical distancing recommendations; completing virtual property showings and communicating remotely are ways to do this. Other off-campus accommodation options below:
SUBLET A ROOM OFF-CAMPUS
On the Brock Off-Campus Living website, you’ll also find postings by students looking to sublet their room off-campus for a shorter-term. We encourage you to browse these advertisements and connect directly with students/landlords to discuss next steps.
HOTELS AND HOME RENTALS
Local hotels and short-term rentals through AirBnB and other online home rental services provide additional options for students.
CONTINUE CURRENT LEASE MONTH-TO-MONTH
If your current, fixed term lease (i.e., eight or 12 month) is coming to an end, you likely have the option to continue to rent your current accommodation on a non-fixed-term (i.e. month-to-month). This more flexible option would permit you to complete a traditional housing search once the ‘state of emergency’ is lifted, if you wanted to change accommodations.
In recognition of the significant impact the current situation may have on students’ financial situation, the University has created the COVID-19 Undergraduate Student Emergency Bursary and the COVID-19 Graduate Student Emergency Bursary.
The bursaries will be used to provide short-term emergency financial aid for both graduate and undergraduate students who have experienced a demonstrated financial loss due to the pandemic.
The Canadian Government has introduced the Canadian Emergency Response Benefit (CERB). More information can be found on this webpage.
The Canadian Emergency Student Benefit (CESB) may be available to you (May through August 2020). Please check here for more information.
Technology / ITS
For best results, high-speed broadband internet access (Cable, DSL, LTE) with a minimum bandwidth of 15 Mbps is recommended. At this speed, it would take approximately 2 minutes to download a one-hour video recorded at high quality.
If you are unsure of your connection speed, perform an internet speed test at brocku.ca/speedtest.
See below for more information about bandwidth requirements for the best experience using Brock University offered services for online learning.
|Scenarios||Recommended minimum bandwidth|
|Peer-to-peer audio calling||30 kbps|
|Peer-to-peer audio calling and screen sharing||130 kbps|
|Peer-to-peer quality video calling 360p at 30fps||500 kbps|
|Peer-to-peer HD quality video calling with resolution of HD 720p at 30fps||1.2 Mbps|
|Peer-to-peer HD quality video calling with resolution of HD 1080p at 30fps||1.5 Mbps|
|Group Video calling||1 Mbps|
|HD Group video calling (540p videos on 1080p screen)||2 Mbps|
|minimum bandwidth||minimum bandwidth|
|HD quality video calling with resolution of HD 720p at 30fps||600 Kbps|
|HD quality video calling with resolution of HD 1080p at 30fps||1.2 Mbps|
|HD quality video calling with resolution of UHD 4K||3 Mbps|
|Workload type||Recommended minimum bandwidth|
These recommendations are based on the guidelines in Remote Desktop workloads.
1. Run an Internet speed test
Verify that you’re getting the speeds that you should be. Run an internet speed test at brocku.ca/speedtest and compare the results to the advertised speeds of the internet package you’re subscribing to. If your connection seems slower than normal, use some of the following tips to try to resolve the problem.
2. Reboot your computer
Applications and data can linger in the background and in memory, taking up resources that may make your computer or internet connection seem slower than normal. Restarting is always a good first step.
3. Reboot your modem, router
Modems and routers also run software that can crash or become unresponsive. Try restarting your modem and/or router if your connection seems slower than normal.
4. Get closer to router/access point
Building materials and other wireless devices can cause interference which can degrade wireless signals. If possible, relocate to an area that has a strong wireless signal.
5. Use a wired connection
Wired Ethernet connections have lower latency and are less prone to interference. If possible, use a wired connection.
6. Close other applications that may be using bandwidth
Internet packages are rated by maximum download and upload speeds. Each application that connects to the Internet will take from this bandwidth. Music/video streaming, File sharing applications, and online gaming can have particularly high bandwidth utilization. Close applications when not in use, or if additional bandwidth is required. Consider upgrading your internet package if there is insufficient bandwidth.
7. Be aware of other users and devices on the network that may also be utilizing bandwidth
Internet packages are rated by maximum download and upload speeds. All users and devices on your home network will take from this bandwidth. Ask other users on the network to close applications when not in use, or if additional bandwidth is required. Consider upgrading your internet package if there is insufficient bandwidth for all users on the network.
8. Run video conferencing applications on the local computer rather than in a Remote Desktop window
Remote Desktop or similar technologies can add significant delay to connections, run latency sensitive applications such as video conferencing on the local computer rather than within the remote session.
9. Disconnect from VPN
VPN can add significant delay to connections by encrypting and tunneling all connectivity through the VPN provider. Run latency sensitive applications such as video conferencing on a local connection.
10. Contact your Internet Service Provider
If you’re not getting the speeds advertised by your ISP, contact them about it. There may be a problem with your connection that can’t be solved by one of the previous suggestions.
11. Contact Information Technology Services
If you’re having trouble with a Brock University provided service, contact the ITS Help Desk – we’d be happy to assist.
Brock is prohibiting all student, faculty and staff travel outside Canada as per the travel advisories issued by Global Affairs Canada.
- The University is also updating and clarifying its travel cancellation policies.
- When travel is allowed, Brock will continue to adhere to the travel advisories as issued by Global Affairs Canada.
The Public Health Agency of Canada is recommending that travellers avoid all non-essential travel outside of Canada.
The Government of Canada has recommended:
- Avoid non-essential travel outside of Canada until further notice. This includes cruise ships. To limit the spread of COVID-19, many countries have put in place travel or border restrictions and other measures such as movement restrictions and quarantines. Airlines have cancelled flights. New restrictions may be imposed with little warning. Your travel plans may be severely disrupted and you may be forced to remain outside of Canada longer than expected. Contact your airline or tour operator to determine options for cancelling or postponing your trip.
- If you are still considering travelling or are already outside of Canada:
- Check your destination’s Safety and security, Entry/exit requirements and Health sections.
- Get the Government of Canada’s latest updates on COVID-19.
- Check the Pandemic COVID-19 travel health notice.
- Find out what commercial options are still available to return to Canada. Consider returning to Canada earlier than planned if these options are becoming more limited.
- Ensure that you have sufficient finances and necessities, including medication, in case your travels are disrupted.
- Check with your travel insurance provider to know more about their policies related to COVID-19. Find out if you are covered for medical treatment if you become infected with COVID-19 as well as for extended stays outside of Canada.
- This advisory overrides all other risk levels, with the exception of areas for which we advise to avoid all travel (including regional advisories). The avoid all travel advisories remain valid.
In addition, Brock is prohibiting all student, faculty and staff travel outside Canada that is not vital to the academic mission.
Tri-Council travel expenses
The three federal granting agencies confirm that the reimbursement of non-refundable travel fees from agency funds is acceptable, considering the impacts of COVID-19. This applies to the travel of both principal investigators and research personnel, when cancellation occurs. More information is available at https://www.nserc-crsng.gc.ca/Media-Media/ProgramNewsDetails-NouvellesDesProgrammesDetails_eng.asp?ID=1133
University-funded travel expenses
For travel booked prior to this communication (March 12, 2020), Brock faculty and staff can submit for reimbursement for any non-refundable travel fees, considering the impacts of COVID-19. Reimbursement must be allocated from the funding source (ie. PER, internal research grants, department budgets) originally intended and approved to cover the cost of travel.
Note: Non-refundable travel fees for travel booked after the date of this communication will not be reimbursed. For this reason, the University encourages faculty and staff to purchase additional travel cancelation insurance, as well as additional travel health insurance. The costs for purchasing additional insurance will be considered eligible for reimbursement from the funding source intended to cover the cost of the travel (ie. PER, internal research grants, department budgets).
If reimbursement is provided for travel costs where a service provider issues a credit to the claimant, the claimant is responsible for ensuring the credit is used for future University activities and not for personal use. The claimant must refund the University for the cost of the credit if they decide to repurpose the credit for personal use.
All other Travel, Meals, and Hospitality Policy and Professional Expense Reimbursement Policy requirements and approval protocols remain in place.
OUT OF COUNTRY TRAVEL BENEFITS – AUGUST 28, 2020
Given the evolving Coronavirus situation, Brock is currently prohibiting all student, faculty and staff travel outside Canada, as per the travel advisories issued by Global Affairs Canada. The latest official Government of Canada travel advisory continues to indicate to avoid nonessential travel outside of Canada until further notice. When travel is allowed, Brock will continue to adhere to the travel advisories as issued by Global Affairs Canada.
For the most recent information on out of country Travel Benefits (if applicable) and Coronavirus FAQs, please visit the Green Shield Canada (GSC) Support Centre.
Faculty and staff who engage in out of country travel, subject to the restrictions and processes Brock has put in place, are accountable for regularly reviewing the following for timely information, which is subject to change and may impact benefits coverage.
- the GSC website, and
- Government of Canada travel advisories, and
- the Human Resources benefits site for relevant postings, and
- their Green Shield benefits booklet.
Any benefits questions should be directed to firstname.lastname@example.org or to Green Shield Canada (GSC) at 1-888-711-1119.
Brock employees with travel coverage as part of their benefits package with Green Shield (GSC) should be aware of the following information:
Travel coverage continues to be specific to medical emergencies.
Where can I access the latest travel updates specific to COVID-19?
First and foremost, Green Shield Canada (GSC) strongly encourages you to review the official Government of Canada travel advisories, with the March 13 advisory stating to avoid non-essential travel outside of Canada until further notice. However, if you do decide to travel, subject to the restrictions and processes Brock has put in place, it’s important to understand your travel coverage and what’s expected of you.
In terms of GSC specific travel information, please review the information located under “The Support Centre” located on the Green Shield website which continues to be the best source of the most up-to-date information. At a minimum, ensure that you review the Coronavirus and Travel topics, which are prominently displayed.
The official Government of Canada travel advisory (issued March 13), says to avoid non-essential travel outside of Canada until further notice – even with international borders starting to re-open. What does this mean for my travel coverage if I still choose to travel for non-essential/leisure purposes?
While GSC continues to view the Government advisory as the primary guideline, GSC understands that plan members will make their own choices around travelling, subject to the restrictions and processes Brock has put in place. In these situations, GSC firmly believes that providing peace of mind is the right thing to do.
For that reason, GSC has made a significant update to all standard GSC travel plans to include coverage for emergency medical expenses related to COVID-19 for the period of August 15, 2020 through June 30, 2021, up to the existing maximums and limitations within Brock’s plan.
This additional coverage will apply to all destinations globally – regardless of the COVID-19 travel advisory being in place or reason for travel and is subject to all other terms, conditions, and limitations of Brock’s benefits plan, including the requirement that you must be symptom free, in good health, and that all pre-existing conditions must be stable for 90 days prior to departure.
Additionally, GSC encourages you to review Government of Canada travel information for the latest updates, including travel advisories for other reasons, in addition to requirements upon your return to Canada.
If you do travel and COVID-19 symptoms arise, contact GSC Travel Assistance immediately for support. You can find the phone number on the back of your ID card (as well as on your electronic ID on GSC’s mobile app). It is important to remember that travel coverage is for emergency treatment that cannot be delayed until you return to your home province.
If I still decide to travel, is there anything else I should do before I leave?
If you make the choice to travel, GSC strongly recommends that you register for Global Affairs as another source of timely information. Refer to the Government of Canada’s travel restrictions, exemptions and advice to learn more, including requirements for travellers returning to Canada.
Travellers are encouraged to download the ArriveCAN mobile app prior to arrival to reduce wait times and limit contact at the border.
If I chose to travel prior to August 15, 2020, what does this mean for my travel coverage?
Since GSC’s updated travel coverage – outlined above – is effective as of August 15, 2020, GSC will not cover any emergency travel expenses related to COVID-19 if incurred prior to August 15. Please note, however, that such claims incurred on or after August 15 will be eligible regardless of the date of travel.
Trip Limitation for Travel
There is a 180 day trip limitation for GSC travel coverage. If travelling for greater than 180 days, with no return to Canada, Brock can request an extension of GSC travel coverage for sabbatical and study purposes, which may or may not be approved. In order to be considered for an extension past the 180 day trip limitation for GSC travel coverage, Brock is required to provide the following information to Green Shield:
- Start and return date of trip
- Proof of OHIP extension
- Reason for Trip
- Country travelling to
The above information should be sent to email@example.com for submission to GSC for consideration of approval. Please allow a minimum of four (4) weeks for approval to be assessed, following submission of the above material. If you have any questions please email firstname.lastname@example.org.
Notwithstanding the above, Brock continues to prohibiting all student, faculty and staff travel outside Canada as per the travel advisories issued by Global Affairs Canada. When travel is allowed, Brock will continue to adhere to the travel advisories as issued by Global Affairs Canada.
According to the Government of Canada, it is important for all travellers to:
- Self-isolate for 14 days after your return from travel outside of Canada
- Monitor your health for fever, cough or difficulty breathing
- Wash your hands often for 20 seconds and cover your mouth and nose with your arm when coughing or sneezing.
All employees must continue to report absences as per normal departmental practices, even if they have been asked to self-isolate.
Academics and research FAQ
The James A. Gibson Library is now closed, but online services will continue to be provided. Click here for full details.
The Computer Commons (Fish Bowl) and IT Help Desk located in it are open Monday to Friday from 10 a.m. to 2 p.m. and closed on weekends.
Following the Province of Ontario’s directives to limit gatherings to five people, limits are being placed on the number of users in the Computer Commons (Fish Bowl) at any one time.
Access is now limited to five people on the upper level of the Computer Commons and five on the lower level. Students using the space are asked to physically distance themselves and not work in groups. Floor markings have been installed outside the space so that any students waiting to access the computer lab will be practising appropriate physical distancing. A time limit will be used if there are students waiting.
In addition to enhanced cleaning measures from custodial staff, students will be provided gloves and wipes to wipe down workspaces before use.
Assignments and in-person classes are suspended the week of March 16. Students will not be penalized for not handing assignments that are due. Online and virtual courses will resume March 23 with individual faculty members sharing plans soon.
Yes, classes that have been running online all term will continue as planned the week of March 16. In-person classes will switch to online classes as of March 23.
Faculty members and instructors will be providing information on their courses to students in the coming days.
We anticipate the Spring/Summer Term to be in a virtual format. There is no need to stay on campus if you are registered in Spring/Summer courses.
All optional experiential education opportunities that are not part of a professional practicum are suspended as we have suspended all classes. Practicums and clinicals for Nursing students have also been suspended and the remainder of the term will be run online.
International Student Medical Coverage
UHIP covers eligible medically necessary health services and medical treatments, including COVID-19. More information regarding your coverage is available on the UHIP website.
To review coverage of medication, please review the StudentVIP website or reach out to BUSU (for undergraduate students) or GSA (for graduate students) office.
International Student Immigration Information
Renee Ji, Brock International Student Advisor, is available to discuss study permit and visa related issues by email at: email@example.com.
All students must have a quarantine plan for themselves as well as any family member entering Canada with them. Brock can provide quarantine options on campus at no cost. Food will be at the student’s expense.
Brock will provide transportation from the airport to the student’s quarantine location in Niagara if needed. Students are advised to avoid taking public transportation from the airport to their quarantine destination.
All students and their family members entering Canada with them are required to take a COVID-19 test within 5 days of arrival. Brock University will co-ordinate.
Learn more about International Student Travel Requirements
If you’re planning to travel outside of Canada, please review the official Government of Canada travel advisories before finalizing your itinerary. The Government of Canada has also announced additional measures to prevent the spread of COVID-19. This includes closing Canada’s borders to non-citizens and non-residents of Canada effective Wednesday, March 18. Depending on the length of the border closure, re-entry in Canada may not be possible. We encourage you to document all relevant information (such as news and government announcements) in case you need them for future immigration applications.
For COVID-19 frequently asked questions related to the Brock University admissions process, please visit the Admissions website.
Academic advising appointments are available via live chat, phone and email with the Central Advising team of the Office of the Registrar. Your advisor will call you at your scheduled appointment time. Please include a contact number where you can be reached when setting up your appointment.
For more information on appointment bookings, please visit our website.
To inquire about appointments with departmental academic advisors, please email your advisor directly. Find a complete list of academic advisors here.
Phone appointments for the Central Academic Advising (Academic Advising and Exploration Services) team can be booked as usual through your my.brocku.ca and your advisor will call you through Microsoft Teams at your appointment time.
- Log into your my.brocku.ca and book an appointment with your Academic Advisor.
- Receive an invitation sent by your Academic Advisor from Microsoft Teams Calendar
- Accept the invitation
- Go to the Teams Calendar and click on your appointment
- Click “Join” to join the appointment
It is recommended to make tuition payments through online banking. For all possible payment methods go to the SAFA website. Make sure to allow 2-3 business days for your payment to process to your student account.
Despite the changes brought on by the COVID-19 pandemic, Brock is committed to providing a high-quality academic experience in all of its courses and programs, with the same level of academic rigour and the student experience students have come to expect. Brock is also committed to enhancing its supports and outreach initiatives in these challenging times to ensure that all students have an equal opportunity to succeed in their studies.
All publicly assisted universities in Ontario, including Brock, take their guidance in matters related to tuition from the Ontario Ministry of Colleges and Universities’ Tuition Fee Framework. Under this framework, domestic tuition was reduced by 10 percent in 2019-20 and frozen for the 2020-21 academic year.
Brock has worked closely with the Brock University Students’ Union (BUSU) and the Graduate Students’ Association (GSA) to save students over $4.2 million in university and student union fees over the course of the 2020-21 fall and winter terms. A variety of student ancillary fees have been reduced by 25 percent, including the athletics fee, the recreational facilities fee, and numerous Brock Student Life fees. For graduate students, the University has reduced athletics, recreation facility and Zone fitness fees by 25 to 50 percent. Additionally, the bus pass fee has been reduced by 50 percent, and all fees associated with the Zone Fitness Centre expansion will be delayed until Spring 2021 at the earliest.
For undergraduate students, BUSU has reduced its ancillary fees by about 40 percent. The specific reductions vary depending on the individual fee or levy, but some highlights include a 100 percent reduction in the per-credit strategic expansion, green levy and deferred maintenance fees, a 50 percent reduction in the safety and federal advocacy fees and a 25 percent reduction in the Brock TV fee, clubs levy, and engagement levy.
Brock has also taken steps to increase the financial aid it makes available to students with demonstrated need. In addition to the COVID-19 Emergency Student Bursary created in April, which supported a number of undergraduate and graduate students in the Winter and Spring terms, the University has created new bursaries for domestic and international students admitted or returning to Brock whose finances have been affected by the pandemic.
Transcripts requests are available through Brock DB. Transcripts can be requested and will be provided through mail only. Please allow some delays in delivery time due to the impact of the Covid-19 pandemic. If a transcript is needed for another post-secondary institution in Ontario, these can be sent directly to the school as a PDF document. This is not an official transcript but will be accepted by any Ontario on an interim basis. The original transcript will be sent by mail to the requesting student.
Duplicate Diploma requests are available through BrockDB. Duplicate Diplomas can be requested and will be sent via courier. Please allow some delays in delivery time due to the impact of COVID-19 pandemic.
Brock Central’s operations have transitioned to remote service delivery. Service is available through telephone and email; student appointments are not available on-site at this time. For more information, please see the Contact Us page on our website.
At this point, the information and advisories issued by Public Health and government officials suggest it’s too early to be able to confirm specifics about the fall. However, we will provide further updates as soon this information comes available. A communication will be sent to all students once a decision on Fall Convocation has been made.
We will plan an on-campus celebratory event for our 2020 graduating students as soon as it is safe and legally permissible to do so. We take our lead from Niagara Region’s Public Health department and abide by the province’s requirements in relation to event gathering size. Our first priority is safety of our graduates, their guests, staff and faculty members. We will communicate specifics of our future in-person celebrations once it is appropriate to do so.
Yes. You have the option of deferring your graduation to another date, however, please note this will mean that your degree will not be conferred until that time. As an example, if you are a Spring graduate, your degree conferred date will be in June. If you defer your graduation to Fall, your degree conferred date will not be until October.
No. The fee is still applicable. An in-person celebratory event will be planned for a later time. The date, location and time of this celebration will be confirmed once health officials permit large gatherings to again take place. Diplomas will be mailed out to graduating students.
Yes. If you intend to have your degree conferred, you will need to submit an ‘Intent to Graduate’ form through your student portal as soon as possible and pay the associated fee. Please ensure your mailing address and telephone contact number are updated in your BrockDB portal.
Yes. Please check of the absentia option on the ‘Intent to Graduate’ form in your student portal in order have your diploma included in our mail-out following the conferral of degrees. Please ensure your mailing address and telephone contact number are updated in your Brock db portal.
Brock University still has limited on-campus activities and, as such, is not available to be used as a testing centre for non-Brock students wishing to write an exam at Brock.
All exams will be complete virtually and the schedule will be posted prior to Reading Week for examinations occurring during the formally allocated exam time.
Your professor will indicate the format of your final exam in your course syllabus.
You will request your out of class tests and exams in the same manner as you have in the past through the central scheduling office. All out of class exams must be centrally scheduled to not only ensure that students have a fair, conflict free schedule but also to adhere to academic regulations for all parties involved.
In order to ensure that students can have conflict free exam schedules, all out of class final exams need to be requested and scheduled through the Office of the Registrar. As we understand that the traditional two or three hour exam format may not work for all online course offerings, we will also be offering the ability to request alternate exam periods (i.e., six or 12 hours) to accommodate non-traditional examination methods, including open-book or take home style exams that will allow students to log in and complete/submit their exams during the scheduled time period.
No. We will not be requiring exams scripts to be submitted for the Fall 2020 exam session. If you wish to submit a copy of your exam to be placed on reserve in the library, you can do so by emailing a pdf of your script to firstname.lastname@example.org AFTER your exam has been held.
You will need to have your account reactivated by calling the IT Help Desk at 905-688-5550 x4537 between 10 a.m. to 2 p.m. Please make sure to have your student number or campus ID ready as we will need to ask verification of identity questions.
- Applicants to Brock: Please email email@example.com for a password reset.
- All current students and Alumni: Please call 905-688-5550 x4357 between 10 a.m. to 2 p.m. Make sure to have your student ID or campus ID ready.
Students must have Department/Centre approval for the equivalent course, or the subject most similar to the desired course(s) prior to submitting the form to the Registrar’s Office. Approved Letters of Permission will be sent to the host university where required and a copy will be sent to you, the student. Please ensure you are submitting the form with enough time for processing. Letters of Permission can take up to 10 business days for processing. Please download the Letter of Permission application form. Please follow the directions on the form to upload the signed form and application fee via your my.brocku.ca student portal.
Following public health guidelines, Brock University is carefully moving forward with its own multi-stage recovery plan. Campus tours will resume when safe to do so, guided by the key principle of keeping the health, safety and well-being of students, faculty, staff and the community a top priority.
Please take advantage of our virtual tour and online appointment options available at brocku.ca/discover
Explore all that Brock has to offer through our virtual event. Launching on November 9, 2020 and available all month, you’ll have the opportunity to experience Brock from anywhere!
Register at brocku.ca/discover as the date approaches.
Winter courses are currently scheduled for in-person delivery. A decision about in-person classes for Winter 2021 has not been finalized. Brock continues to work closely with public health officials and further details about the winter term will be communicated at a future date should the format change.
Almost all courses will be offered online for Fall 2020. In-person classes will be held for some Graduate level courses and some labs. Online courses will be offered in either a Synchronous (SYNC) or Asynchronous (ASYNC) format as indicated by the room location in the course registration guide and on your online timetable.
These courses will have a set time when students are expected to “attend.”
These courses do not require that you attend at a specific time but will still have deadlines that you will need to adhere to.
Requests to increase or lower the course enrolment numbers should follow the normal procedure and be submitted to the scheduling team by the Department on a course change form: brocku.ca/registrar/staff-course-change-form
Requests to change from Asynchronous to Synchronous or Synchronous to Asynchronous should follow the normal procedure and be submitted to the scheduling team by the Department on a course change form: brocku.ca/registrar/staff-course-change-form
Please note: As registration for these courses have opened, permission from the Dean will be required for format changes.
On 25 August 2020, Brock University released updated guidance regarding Brock Research Activities During Stages of Pandemic and Recovery. This document and the accompanying guidance information extend from the June 15 Expansion of Access to Research Facilities plan to provide guidance for a broad range of research activities on- and off-campus at each of Brock’s Stages for Pandemic Response and Recovery.
Table 1 in the Brock Research Activities During Stages of Pandemic and Recovery document provides an overview of the Brock activities that are expected to be authorized at each stage of the pandemic and recovery. This expanded plan builds from the same set of guiding principles and confirms the same research priority timelines that were introduced in June. Consistent with the process implemented in June, researchers seeking access to research facilities and sites on- or off-campus will apply through their Associate Dean Research as described below:
- Researchers read and understand the guidance documents from Brock University Health, Safety, and Wellness:
- Researchers complete COVID-19 safety training on Sakai (for employees or students as relevant), as well as any applicable required department-specific training.
- Faculty researchers submit the following access request documents to their Associate Dean Research to request authorization for research activities for themselves and any supervisees:
- Student researchers will be directed to confirm that they are willing to undertake research in pandemic conditions.
- If the Associate Dean determines that the proposed research activity is consistent with the pandemic conditions and endorses the request, it will be forwarded to the Academic Safety Committee and Health, Safety, and Wellness for detailed review of the identified risk-mitigation plans.
- Faculty researchers will be notified by Health, Safety, and Wellness when research activity has been authorized according to an accepted risk-mitigation plan.
- If relevant, faculty researchers provide the approved access request documents and notification of authorization to relevant regulatory bodies, including
- Researchers will be scheduled for access to on-campus spaces (if relevant) once they have confirmed with the Associate Dean Research that authorization and regulatory clearance are in place.
All planning and research activity under the terms of this plan must be conducted in light of the prospect that provincial orders and public health guidelines may again call for greater restrictions in the future, with appropriate preparations for winding down operations should that be necessary.
Authorization for access to any research facility or site may be reversed based on University, government, or public health direction. Attend to University communications to know when Brock moves between the identified Stages for Pandemic Response and Recovery. If at any point, the University moves toward a more restrictive stage for which Table 1 no longer includes an activity that have been authorized at a later stage, then the activity must stop until further authorization is secured. Consult your Associate Dean Research if you are uncertain.
Brock’s research access plans were developed by the Research Access Task Force on the basis of expert input from research administrators; Health, Safety & Wellness (HSW) staff; survey feedback from over 400 researchers and graduate students; and consultations with the Research Ethics Boards and Animal Care Services. The development and implementation of these plans continues to be informed by the Emergency Management Group’s ongoing coordination of safety, resourcing, and wider access to campus facilities.
The Province of Ontario has adopted a gradual, staged, regional approach to re-opening businesses, services, and public spaces. The approach is aligned with existing provincial emergency orders, thus applying to “workplaces that can operate safely by following public health and safety guidelines.”
Limitations on access to research facilities at Brock, as at other universities, have reflected and continue to reflect both changing provincial orders and broader institutional limitations on access to facilities. These are premised on the need to respect public health guidelines and to prioritize the safety of students, staff, faculty members, and the wider public. The University is authorizing access to research facilities and sites where researchers have been able to present plans that clearly meet the criteria, mitigate risk, and provide assurances that the public health guidelines are being met. The discussion of core principles and the survey of researchers undertaken through Brock University’s Research Access Task Force shaped research considerations and priorities and continue to inform the University’s plans to modify campus access and activities throughout the pandemic and recovery period.
At present, research services at Brock University continue to function, though with staff working predominantly off site. Access to campus or shared sites off-campus is limited to those with authorization.
Researchers can request authorization for research activities by applying through their Associate Dean Research (see Brock Research Activities During Stages of Pandemic and Recovery).
Prior to returning to campus or field research sites, all authorized users must complete the COVID-19 Safety Considerations on Campus training module from the Health_and_Safety Sakai site (for students and for employees). Research lab users must also complete the COVID-19 Safety Considerations for Laboratory Spaces, which is also available on the Sakai site.
Access to research laboratories and research facilities on Brock’s campus, and research use of shared facilities off campus, are suspended except as authorized according to the process outlined in Brock Research Activities During Stages of Pandemic and Recovery.
Swipe-card access through exterior entrances was suspended effective 6 p.m. on April 3. Researchers who are authorized to undertake research will need to check in and check out at a designated entrance. Brock employee or student ID must be presented.
Access to campus research spaces is normally limited to the hours 8 a.m.–8 p.m. Monday to Friday (except holidays). Associate Deans Research may be able to authorize access at other times if extenuating circumstances exist and suitable safety precautions are in place.
Many researchers work in shared laboratories or use shared equipment that necessitates consideration for rotational schedules to accommodate the collective needs. Each shared campus research space should designate an individual (e.g., lab coordinator, principal investigator) to establish and monitor usage schedules with due consideration for the identified principles, priorities, and risk-mitigation strategies. Throughout the pandemic recovery and response stages, a one-hour gap must be scheduled between individuals occupying research space to allow individuals to arrive and depart without crossing paths and to allow the air in the space to be exchanged through existing systems.
Whether a research laboratory or facility is open or closed, it is important to ensure all lab members are familiar with the Laboratory Emergency Preparedness Checklist and the associated contact information. Ensure that an updated version of the checklist is filed with firstname.lastname@example.org for Campus Security purposes.
Researchers can request authorization to undertake field research by applying through their Associate Dean Research according to the process outlined in Brock Research Activities During Stages of Pandemic and Recovery.
Field research must:
- follow strict physical distancing and hygiene protocols as informed by location-specific public health guidance while on site, and during travel to and from the site;
- respect the prohibitions around gathering sizes;
- have been approved by any relevant local authorities (e.g., parks or conservation authority, First Nations band council); and
- attend to the research travel restrictions in effect at the current pandemic stage (see Are there restrictions on research travel?).
Consistent with the collective principles across Ontario universities, research that can feasibly and safely be done remotely without significantly compromising the efficiency and integrity of the work, including adherence to ethical standards and maintenance of confidentiality, should continue to be done remotely until post-pandemic (i.e., Brock 5 according to Brock’s Stages for Pandemic Response and Recovery), even if it could be done on campus consistent with health guidelines.
Part of the overall risk-mitigation strategy is to reduce the number of individuals present on campus. Therefore, those who do not require specialized equipment or facilities will be expected to continue to work from off campus whenever possible.
Faculty, staff, or graduate students who just need to pick up or drop off something in their office (less than one hour per visit) can do so by checking in and out at a designated access point.
Faculty members who do require longer term access to work individually in their campus office should fill out the Campus Access Request Form and apply through their Senior Administrative Council (SAC) leader.
The Office of Research Services continues to provide services for our researchers. Our staff are now working off site. We ask that researchers allow extra time for us to process applications and other documentation during this challenging period.
Staff are communicating with researchers primarily through email, phone and other methods that don’t involve face-to-face encounters. All in-person internal grant adjudication meetings have shifted to video meetings.
The Office of the Vice-President, Research has enacted an automatic, one-year extension for projects that have been funded under our various internal grants and awards. This does NOT apply to Research Ethics and Animal Care certifications, which are subject to the regular annual renewal processes.
Signatures for a researcher’s departmental chair and Dean will still be required before an external grant application can be submitted. We encourage researchers to gather electronic signatures from the chair and Dean or submit their approval by e-mail to the Office of Research Services.
Research sponsors, including the Tri-Agencies, are well aware that the COVID-19 pandemic can affect funded research projects in myriad ways. In addition to existing mechanisms for addressing exceptional circumstances, the Tri-Agencies are actively assessing the issues and sharing information through their respective websites:
- CIHR’s Coronavirus disease (COVID-19) webpage
- NSERC program information in relation to COVID‑19
- COVID-19: Impacts on SSHRC’s policies and programs
The Office of Research Services will address specific circumstances with other sponsors as they arise. The Office maintains a list of key changes announced by our major funders as well as new funding and collaboration opportunities on the Research Enterprise Sharepoint site.
All Brock University travel was suspended when the pandemic was declared in March 2020. As the institution continues to respond to the pandemic, the restrictions on research travel evolve.
Permissible research travel is subject to the stage of response and recovery, location-specific public health guidance, Global Affairs travel advisories, and any funding restrictions. Until further notice, Brock operational funds are not available for research travel. Research funds may be used to fund research travel as follows:
- Brock 1: local travel only; no overnight stays
- Brock 2: local travel only; no overnight stays
- Brock 3: domestic travel
- Brock 4: international travel as permitted by Global Affairs travel advisories
- Brock 5: international travel as permitted by Global Affairs travel advisories
See Are there restrictions on research travel? for details about permissible research travel.
The Tri-Agencies (CIHR, NSERC and SSHRC including New Frontiers in Research Fund – Exploration funding) have confirmed that the reimbursement of non-refundable travel fees from agency funds is acceptable considering the impacts of COVID-19. This applies to the travel of both principal investigators and research personnel. More information is available at: https://www.nserc-crsng.gc.ca/Media-Media/ProgramNewsDetails-NouvellesDesProgrammesDetails_eng.asp?ID=1133
Researchers should continue to work with The Office of Research Services to determine eligibility on other external funding sources. If a cancelled travel expense is not eligible on an external funds source, an alternative funds source should be identified and expenses re-allocated where allowed.
Additional information about University-funded travel expenses as well as recommendations about future travel bookings can be found here.
Human Resources is asking all supervisors to be as flexible as possible when considering requests for alternate work arrangements during this time. Alternate work arrangements may include telecommuting, flex time (including working outside regular business hours) and working a compressed work week. All alternate work arrangements:
- Will be subject to supervisor discretion and approval must consider work practices and collective agreements;
- Should be approved on a case-by-case basis;
- Should consider the department’s operational needs and ability to maintain operations and services; and
- Should consider the Government of Canada’s recommendation that we should be practicing physical distancing and avoiding large gatherings with the intention to “flatten the curve” and limit the impact on the healthcare system as the number of cases increases.
Supervisors should also consider approving requests to use vacation or lieu/banked time, if operationally feasible.
There is a declared state of public emergency. Public health guidance and government directives have necessitated the suspension of research activities and the imposition of restrictions on access to research laboratories, facilities, and sites (see Can I continue with my research?). Connect with the research offices to discuss implications or concerns with respect to your research program or laboratory. Work with graduate program directors and Faculty Associate Deans to identify appropriate strategies to support graduate students.
We all want to provide our graduate students with a rewarding and challenging research experience. Supervisors are asked to be flexible and creative to ensure graduate students are supported and can complete their programs in a timely manner, while respecting that academic requirements remain in place and that academic integrity must be maintained.
In discussion with your Faculty Associate Dean and Graduate Program Director (GPD), you are encouraged to continue to have regular academic meetings such as committee meetings as well as other exams that will vary by faculty (for example, candidacy exams, comprehensive exam, portfolio defence). We appreciate that the potential barriers to completing specific types of research will differ within Faculties and across programs. Your GPD and/or Faculty Associate Dean will be best placed to work through a specific situation with you. We realize that this situation brings significant challenges when conducting some types of research. It is worthwhile considering that thinking about alternative approaches may in fact lead to a new direction that may be fruitful over the longer term.
We all want to provide our graduate students with a rewarding and challenging research experience. The same flexibility and creativity that is being demonstrated in regard to new methods of course delivery and modifications around testing of graduate degree-level expectations are needed to ensure that our graduate students are supported and can complete their research programs in a timely manner. At the same time, it is essential to respect that academic requirements remain in place and that academic integrity must be maintained. Continuing open communication with your students through virtual interactions will help ensure that regular milestones in the degree program are met, while also ensuring that potential challenges are identified sooner rather than later along with acceptable solutions to achieve the best outcome for the student along with a thesis of which they can be proud.
Some questions for you to consider:
KEY EQUIPMENT AND RESEARCH MATERIALS
Can your work continue off site with access to specific equipment or research materials?
Are there compliance or regulatory requirements or certifications that may be impacted by a disruption in your program or by changing the location of your work?
Is the contact information for your lab members up to date?
How can you support students to fulfill degree requirements by staying connected, creatively considering what can be accomplished within the constraints and time frames, and modifying research plans when appropriate?
BACKING UP DATA AND RECORDS
Which processes are automated or can be initiated remotely? Which require physical presence on campus?
ALTERNATE LOCATION/WORKING OFF SITE
Are you able to continue the research program by working at another location or at home? Do you have everything in place to access email/voicemail/network drives/web conferencing remotely and in compliance with information security and research ethics standards?
Would the absence of individual members of your team with specific skills or knowledge result in difficulties in your research program? Would cross-training, documentation or sharing of information mitigate this risk?
Does your project or lab provide any services to external users that may be impacted? Is this documented in a contract and are there sufficient “out” clauses in the event your lab was not operational?
MONITORING OF EQUIPMENT
Does any of your equipment need in-person monitoring (e.g. to ensure constant temperature) or do any of your materials require transference between equipment? Can any monitoring be done remotely?
Are there important supplies (consumables) that could lead to a disruption in your research program should their stock diminish? Are you able to maintain a greater stock of any important supplies to cover any disruption?
Has all hazardous waste been removed from your research laboratory? Are the appropriately trained members of your team available if any hazardous waste is still being produced?
Access to the Brock LINC is available for authorized activities only.
Individuals seeking access to the Brock LINC for research purposes should follow the steps outlined in Brock Research Activities During Stages of Pandemic and Recovery.
Any member of the Brock University community wishing to request access to Brock LINC for any other type of activity should fill out the Resumption of University Activity Request Form and apply through their SAC leader.
The Goodman Group programs and events have moved to online delivery or will be rescheduled when conditions allow. Please contact email@example.com for further information.
For any other questions about Brock LINC, please contact firstname.lastname@example.org.
The REB and ORE have implemented the provisions of the guidelines on the functioning of the REBs and Research Ethics Office during unforeseen circumstances.
At present, the REB and ORE are functioning at full capacity and do not anticipate any significant delays in processing new (delegated review) applications or renewals, although face-to-face meetings of the REBs have been cancelled. For files requiring full-board review, procedures will be determined on a case-to-case basis in consultation with researchers. We will advise researchers of any change to the usual processing time frame promptly, as necessary.
Research involving human participants that requires no in-person interaction (e.g., online or telephone interviews and surveys, research involving existing data sets that can be accessed from off-campus) can proceed, subject to continuing ethics clearance.
Research activities that require in-person interaction are suspended unless authorized through the process outlined in Brock Research Activities During Stages of Pandemic and Recovery.
Researchers who receive authorization under these provisions must then submit the approved documents (the Research Facility Access and Prioritization Request Form, the Researcher COVID-19 Mitigation Strategy, the Research with Human Participants Risk Checklist, and notification from Health, Safety, and Wellness that authorization has been granted) to the REB with the corresponding REB application or request for modification to receive ethics clearance to proceed with the research.
In accordance with Canadian guidelines and Brock policy, the REB may require modifications to research or suspend research where participant or researcher welfare is at stake.
Researchers are responsible for submitting all annual and final reports on time in order to maintain current research ethics certificates even if they have not sought clearance to proceed with the research during the pandemic.
The Research Ethics Board is processing applications for ethics clearance.
Researchers can submit applications directly to the REB for research involving no in-person interaction (e.g., online or telephone interviews and surveys, research involving existing data sets that can be accessed from off-campus).
Research involving in-person interaction requires prior authorization as per the process outlined in Brock Research Activities During Stages of Pandemic and Recovery. Researchers must first apply through their Associate Dean Research and then submit the approved documents (i.e., the Research Facility Access and Prioritization Request Form, the Researcher COVID-19 Mitigation Strategy, the Research with Human Participants Risk Checklist, and notification from Health, Safety, and Wellness that authorization has been granted) to the REB with the corresponding REB application or request for modification to receive ethics clearance to proceed with the research. (i.e., steps 1–7 in Brock Research Activities During Stages of Pandemic and Recovery).
Only research that falls under Brock Stage 1, 2, or 3 can be authorized at this point. Subject to time constraints, the REB may be able to provide previews of research that cannot be authorized until Brock Stage 4 or 5. However, in all cases, researchers must contact the REB after receiving authorization before ethics clearance can be granted.
Researchers who applied to the REB prior to 11 September 2020 and received clearance pending COVID-19 restrictions such that they were unable to start the research until Brock moved to Stage 3, must complete steps 1–7 (see Brock Research Activities During Stages of Pandemic and Recovery) to activate the ethics clearance.
Research involving human participants should be conducted online where possible. Where in-person interaction is required, researchers are expected to use appropriate measures to reduce the risk of virus transmission, including physical distancing and non-medical facial coverings. Where physical distancing is not possible, other suitable procedures such as the use of personal protective equipment, enhanced sanitation protocols, and physical barriers such as plexiglass dividers are required. Minimize time together whenever possible, including completing remotely any tasks possible (e.g., reviewing consent materials, completing questionnaires, etc.). Consult Health, Safety, and Wellness Guidance for In-Person Research with Human Participants under COVID-19 Pandemic Conditions for recommendations and to assist with the completion of the Researcher COVID-19 Mitigation Strategy and the Research with Human Participants Risk Checklist.
Research Ethics Board clearance must include assessment of the risks to participants based upon the risk-mitigation strategies implemented with respect to current pandemic conditions. Therefore, researchers must submit the following documents to the Research Ethics Board:
- their REB application, including any modifications and revisions pertaining to COVID-19 risk-mitigation plans;
- the approved access request documents (i.e., the Research Facility Access and Prioritization Request Form, the Researcher COVID-19 Mitigation Strategy, the Research with Human Participants Risk Checklist); ; and
- notification that authorization has been granted.
Researchers can undertake research only after receiving authorization through the Associate Dean Research and subsequent confirmation of ethics clearance from the REB.
Researchers, participants, and caregivers (if present) must complete the Brock University self-screen survey each day prior to in-person interaction on- or off-campus.
Every in-person research interaction with human participants on- or off-campus requires the University to document contact tracing information. Participants (and caregivers or support people, if required) must complete an online COVID-19 risk acknowledgement form prior to their first research study visit. This information must be reconfirmed at each research study visit when contact tracing information is gathered through an online contact tracing form from each research participant and (if applicable) caregiver or support person in attendance. Individuals may complete the online contact tracing form on their own device or on a researcher-supplied device that is sanitized between users.
For on-campus research, the researcher must meet each research participant (and caregiver or support person, if applicable) to escort them through an access screening point. Select a convenient meeting point to avoid crowding at the access screening point. Question 3 on the Research Facility Access and Prioritization Request Form must indicate the number of people that the researcher will need to escort at one time, so that the notification form includes this important information.
Please contact the Office of Research Ethics if you are considering revisions to a protocol that already has REB clearance or submit a Revision or Modification to an Ongoing Application form. Researchers should complete the authorization process through their Associate Dean Research before applying to the REB for research involving in-person interaction with human participants.
However, should you determine that changes in your procedures are immediately required in order to protect participants or members of the research team, you may implement them, without prior notice to or approval from the REB. You will need to ensure that you are not introducing other risks, and you may need to ask participants to sign revised informed consent forms. The changes should be reported to the REB as soon as possible, along with copies of any new or revised participant materials.
Every in-person research interaction with human participants on- or off-campus requires the University to document contact tracing information. Participants (and caregivers or support people, if required) must complete an online COVID-19 risk acknowledgement form prior to their first research study visit. This information must be reconfirmed at each research study visit when contact tracing information is gathered through an online contact tracing form from each research participant and (if applicable) caregiver or support person in attendance. Individuals may complete the online contact tracing form on their own device or on a researcher-supplied device that is sanitized between users. These online forms replace the need for participants, caregivers, or support people, to provide contact information at the designated access screening points on campus.
Brock employees and students scan their Brock ID at designated access screening points to gain access to campus. This information creates a record of campus access for Brock researchers, which should align with scheduling records from research spaces on campus.
These records from researchers and research participants are part of Brock’s comprehensive approach to assist public health in their contact tracing in the event of an identified positive case of COVID-19 on our campus or at a Brock-sanctioned activity in an off-campus location. Safeguarding the health and safety of Brock University students, faculty, and staff as well as the broader community is a top priority.
Brock’s contact tracing role is about ensuring that we have ready access to contact information in the event that it is required for release to Public Health in relation to communicable disease investigation.
In order to assist a public health unit in the event that an individual who has an identified positive case of COVID-19 has been on Brock’s campus or at a Brock event and was in close proximity to other students, staff, faculty, or community members, Brock will work with the public health unit to provide them with contact information regarding those who may have been exposed. This will only be provided to a public health unit in the form of the individual’s name, phone number, and email address. This could mean providing a list of students in a class, those working in a research lab, students in residence, or staff/faculty engaged in recreational activities that may have been exposed to the virus. The information will be given to the contact tracer at a public health unit through a secure method. The public health unit will then contact the individuals who may have been exposed as per the Ontario Health Protection and Promotion Act, which provides a public health unit with the authority to investigate infectious diseases.
Where research staff are feeling unwell, care should be taken to stay home to prevent transmission of any illness. If COVID-19 is known or suspected, Health Canada guidelines should be followed. Please see Health Canada’s website for up-to-date information.
No researcher can be granted access to a shared research site while experiencing COVID-19 symptoms. Researchers, participants, and caregivers (if present) must complete the Brock University self-screen survey each day prior to in-person interaction on- or off-campus.
Communicate with your supervisor and team members if activities need to be rescheduled. Ensure all laboratory contact information is up to date.
For reporting requirements, see What should I do if I start to show symptoms?
The Brock Animal Care and Use Program has a crisis management plan, which includes strategies to address the conditions we are facing with the COVID-19 pandemic.
Animal Care Services are ready to assist with any necessary measures to support authorized research access to the facility. We are following the guidelines set out by Health, Safety, and Wellness and will continue to make necessary adjustments for ongoing support.
The Animal Care Committee (ACC) continues to review applications, make decisions, and exercise required oversight functions.
Researchers planning to undertake animal-based research must:
- Follow Brock University COVID-19 health and safety protocols in line with the animal facility procedures;
- Seek authorization for research activity through the process outlined in Brock Research Activities During Stages of Pandemic and Recovery;
- Submit the approved access request documents (i.e., the Research Facility Access and Prioritization Request Form, the Researcher COVID-19 Mitigation Strategy, the Research with Human Participants Risk Checklist, and notification from Health, Safety, and Wellness that authorization has been granted) along with any applications to the Animal Care Committee;
- Schedule access times through the Manager of Animal Care before entering the facility; and
- Ensure that animal care is comprehensive and not compromised by staffing or other COVID-19 restrictions (under the advisement of the Manager of Animal Care and ACC approvals).
- Complete the two Health and Safety online training modules on Sakai (for students and for employees) before returning to campus:
- COVID-19 Safety Considerations on Campus
- COVID-19 Safety Considerations for Laboratory Spaces
- Ensure all lab members are familiar with the Laboratory Emergency Preparedness Checklist and that an updated version is filed with email@example.com for Campus Security purposes.
- Stock emergency supplies fully (e.g., spill kits, neutralizers, first aid kit).
- Ensure all laboratory members have up-to-date contact information for the laboratory supervisor, designated supervisors, and the departmental health and safety. representative, as well as phone extensions for Campus Security (3200), the Health and Safety office (7233), and the Lab Safety Specialist (6179).
- The need to practice physical distancing has increased the chances that individuals may be working alone. If you need to work alone, check first with your supervisor and ensure that you have a buddy that knows your entry time, projected exit time, and that checks on you regularly throughout.
- Consider not doing experiments that require many resources or resources that are scarce or that pose a particularly high hazard of fire or explosion while the university and supply vendors are operating at reduced pace and staffing levels, and emergency responders may be overwhelmed.
- Be aware of hazardous waste pick-up schedules. We anticipate that the amount of hazardous waste generated in labs will be reduced, therefore the pickup schedule has changed to an “as-needed basis.” The last regular pickup date was March 18th. Continue submitting the waste form as per the regular protocol.
Reach out if you have questions or concerns:
- Animal Care – Shawn Bukovac, Manager, Animal Care
- Human Research Ethics – Lori Walker, Manager, Research Ethics
- Laboratory Safety – Leila Vistorte, Lab Safety Specialist
- Research Funding – Geoffrey Waters, Director, Research Services
- Other research questions – Michelle McGinn, Associate Vice-President, Research
Yes, the Campus Store is open Monday to Friday from 9am to 5pm (holidays excluded). The Store is also open online at campusstore.brocku.ca.
Please note: Textbooks can only be purchased online with the option of in-store pick up (ready 1 business day after order is placed) or delivery to your door (free shipping over $50 1-3 day courier service).
Shop My Course List for your personalized list of books based on the classes you are enrolled in.
- Visit campstore.brocku.ca
- Under the Course Material menu select My Course List
- Enter your Brock credentials
- Shop your personalized booklist based on the books ordered by your professors
Central mailing and receiving
Monday to Friday, 8 a.m. to 4:30 p.m. However, it is best to email requests prior to arriving at Central Receiving.
All faculty and staff mail and courier shipments are being held safely by Mail Services staff and are not being returned to sender. Student courier shipments are also being held. Inquiries should be made to firstname.lastname@example.org
Yes, it is ok to continue to have Brock-related shipments delivered directly to Central Receiving as we continue to operate. Personal shipments should not be sent to Brock and students should not be using their Brock Residence addresses at this time.
Conferences and events
All discretionary events at Brock not required for academic courses or credit have been cancelled until further notice. Events including tours and Open Houses are cancelled. Online replacement options will be explored. Events cancelled include those organized or hosted by Brock on our campus or in other locations. Events cancelled include those organized or hosted on our campus by third parties.
Yes. Conference and Event Services would be happy to refund you for any deposits. Please contact your Conference Coordinator to arrange your refund.
We would be pleased to move your reservation to next summer (based on availability). Please contact your Conference Coordinator to arrange for the rescheduling of your event.
All conferences and events are cancelled until further notice. Please contact your Conference Coordinator to make alternative arrangements for future plans.
All on-campus restaurants and food providers are closed until further notice.
All on-campus restaurants and food providers are closed until further notice.
Any unused Meal Plan dollars will carry over to the next academic year, however, will move to a taxable meal plan called Dining Dollars, that can only be used only at Brock Dining Services locations on campus. Should you leave Brock for any reason, any unused meal plan/dining dollars are non-refundable and non-transferable.
Any unused Dining Dollars and/or Flex Dollars will also carry over to the next academic year and continue to work in the same capacity as this year.
Please visit our website for further information.
Yes, Personal Counselling services are offered virtually at no cost. Our goal is to support the well-being and retention of students by integration with existing campus resources.
For individual counselling:
Students can make telephone counselling appointments 24/7 by calling 1-833-276-2533 (1-833-BROCK33).
Brock students who are outside of North America can call 011 416 382 3257 for telephone support available 24/7, every day of the year.
For same-day urgent support, students can email: email@example.com
Group counselling & workshops:
We offer a variety of groups and workshops on an ongoing basis. For up-to-date information regarding workshops and groups or to register, please visit ExperienceBU.
Beginning Sept. 8, the Walker Sports Complex will be open for Brock student use in a limited manner. All students will need to pre-register for their day, time and activity.
Facilities open in September will include an “alternate Zone space” in the Beddis gym, the pool for lane swimming or walking, courts for badminton and basketball shooting, outdoor tennis, and field space for small group or individual activity. Go to brocku.ca/recreation for information about how to book your space.
All facility rentals (including gymnasia, fields, pool, etc.) have been suspended.
Brock University will continually evaluate it’s readiness to return to campus using Brock’s 5 stage pandemic recovery plan to determine when community programming can resume in a safe manner, following all Public Health and Brock University guidelines.
Brock University has just entered it’s Stage 3 of a 5-stage Pandemic Recover Plan, and at this time, only Brock students who need to be on campus are able to access the Walker Sports Complex. As we move through Brock’s stages, we will communicate with you regarding return to programs and membership opportunities.
All Brock students wishing to use Walker Complex facilities will need to pre-register for your activity including reading and filling out 2 waivers. You are advised to come dressed for your activity (bring clean shoes, waterbottles and wear your maks/face covering). You will need to enter via the Academic South screening station with your student ID, and a pre-completed COVID-19 screen (download the Brock Safety App and complete each day). Then you will check in at the Walker Sports Complex check in station at Beddis gym, where your reservation will be confirmed. You will be directed to your activity space.
Please note: there will be no lockers for use, and the locker room is only available to those using the swimming pool (must shower prior to entering). Any belongings that you have will be stored at your activity area in your space, which will be sanitized before the next participant arrives.
All must work together to clean surfaces that are touched – where necessary, you will be provided with cleaning materials. Between each booking, staff will clean equipment and touch points. Custodial Services and Brock Recreation staff will also sanitize activity areas.
Yes. As with many universities in the province, the COVID-19 pandemic and the new public health guidelines have changed the way our residences can operate. In the Fall term, Brock’s residences will be open at reduced capacity to allow for physical distancing and to allow for other measures recommended by government and public health officials.
Yes, even if all your courses are online virtually this fall, you can still apply to live in residence.
We know that an important part of the first-year experience is living in a Brock residence. Unfortunately, health guidelines will drastically change the way our residences will be able to operate.
Residence occupancy will be limited to our townhouses and/or suite-style residences (Village, Quarry View and/or Lofts 9). Students will be assigned to single rooms with a shared kitchen, living room area and washrooms.
Students who are assigned to live in residence will need to be aware that the Residence Agreement, Residence Community Standards and students’ responsibilities will be modified to satisfy current government and public health guidelines to include:
- new measures regarding screening and surveillance
- protocols of for containment, contact tracing and isolation in case of illness
- the eliminations of guest privileges for visitors into residence
- limitations on the use of public space, such as lounges
- other considerations recommended by Public Health, the Department of Residences and/or the University. Residence Community Standards will continue to be modified to align with changing requirements and recommendations from government and public health officials.
The residence experience is different every year, as you will get out of it what you put in. In residence, you will still have access to the same support and resources in your residence community, but in response to physical distancing measures, the way it is delivered will change. Similar to the University’s academic programs, residence programming will be delivered primarily online — with limited in-person interactions.
Knowing the experience will be different given the current public health guidelines, this is a very personal and individual decision that you will have to make. We expect this decision will be influenced by many factors such as personal finances, where you live, your academic requirements and personal expectations.
At this point, we expect that dining halls will not be available for seated dining. Instead, take-out meal service may be available during specific hours. As students will be assigned to townhouses and/or suite-style accommodations, they will have kitchen facilities to cook for themselves.
Please let us know via firstname.lastname@example.org if you want to convert your current application to reflect your interest in a room in residence for winter term 2021 (January – April). However, at this time, we are unable to determine the availability of residence rooms for the Winter Term, 2021.
If we are able to assign rooms in residence for the Winter Term, we will provide details about the residence assignment process for the Winter Term in November, 2020.
If you haven’t done so already, please send us an email (email@example.com), requesting your residence application be cancelled. We will confirm once we have processed your cancellation.
Not at this time. The residence application process and criteria for the 2021-22 year has not yet been determined. It will be available in 2021.
The Department of Residences will endeavour to send out room assignments by July 31, 2020.
We will consider your application preferences as best we can. Students being assigned to residence rooms for the Fall, will be assigned to our townhouse residences (Village and Quarry View). Room assignments will be for the full 2020-21 academic year.
We will attempt to meet preferences as best we can.
For those who are assigned a room in residence, the first instalment of residence fees [altered to $2,000] will be due Monday, Aug. 17. The next and final instalment of residence fees is due Wednesday, Sept. 9.
Yes. You will receive an email communication from the Department of Residences containing an electronic form. Please complete the electronic form providing your details. Continue to monitor your Brock email for additional correspondence from us.
Students will be expected to follow all public health guidelines during their stay in residence. These may include requirements with respect to physical distancing and wearing face covering. We will regularly update students with the current guidelines.
Students living in townhouses and suite-style residences are responsible for cleaning and disinfecting their own space, including their bedrooms, washrooms and shared living area and kitchens.
Where maintenance by a tradesperson is necessary, students may be asked to vacate their room/unit while work is being performed to maintain physical distancing requirements.
Public area cleaning [i.e. Service Desk, Laundry Room] will be enhanced as per guidelines from Public Health.
Public health measures due to COVID-19 may limit the number of students we can accept, when we can admit students and how we manage our residences. The health and safety of our students is our top priority. If the University determines that it is prudent or necessary to restrict its residences for reasons of public health of safety, or if the University is restricted in offering residence accommodations by provincial regulations, Brock may be required to withdraw residence offers, room assignments or delay acceptance into residences.
If this happens, Brock will provide as much notice as possible, the residence application fees will be refunded or credited to students account in accordance with direction from the University’s Finance Office, and Brock’s residence staff team will be available to assist students in exploring alternative accommodation option.
Student Accessibility Services
Student Accessibility Services will continue to work with Brock faculty and staff to ensure you have access to your appropriate and individualized accommodations in the on-line environment.
If you are registered with SAS, visit our Live Chat to book a drop-in or regular appointment with your Case Manager and discuss any questions you may have about your accommodations.
If you have not registered with SAS, please fill out our Registration Form and we will contact you to set up an appointment.
SAS staff is currently working remotely but we are available for consultations through Microsoft Teams (video/voice) and phone appointments.
You can also call us at 905-688-5550, x3240 and leave a message. This number is monitored regularly.
Specific accommodation questions can be addressed to the student’s Case Manager (available through your OASIS Faculty Portal).
You can also call us at 905-688-5550, x3240 and leave a message. This number is monitored regularly.
Providing accessible content for your courses is vital to both on-line and in-person course delivery – thank you for your awareness and adherence to Brock policy, AODA standards, and Ontario Human Rights laws.
Please visit our Faculty Resource page on the SAS SharePoint site for information on making your on-line courses accessible.
Brock’s Centre for Pedagogical Innovation also has valuable resources on universal design for learning and accessible course design.
Student Health Services
Due to COVID-19, there are currently no face-to-face drop-in services available at Student Health Services. Students needing medical or mental health appointments can call Student Health Services at x3243 to schedule an appointment. There will be some availability for some same-day phone appointments for those more urgent situations.
Please note, you need a valid student card and a valid health card to receive services.
If you prefer to get it from your own doctor please download a copy of the medical certificate from the SHS website and get your doctor to sign it.
If you need to get a medical note from any of our Brock clinicians, please call x3243 and inform the medical admin that you need a medical note. They will help to schedule a phone consult with an admin. All medical notes will be emailed to you.
If you have forms that need to be filled by a doctor or nurse practitioner, please call x3243 and inform the medical admin what you need filled out. All forms are done electronically and will be emailed to you as an attachment after your online appointment.
Call x3243 and book an appointment with one of our doctors or nurse practitioner who will create the referral for you if needed. You need to be under the care of a family physician in order to get a referral to a specialist.
Check with your pharmacist if they have been authorized to provide you with a refill. If not, book an appointment by call x3243.
If it is a life-threatening emergency call 911.
If it is not life-threatening and its between 9 a.m. to 4 p.m. call x3243 for an urgent medical appointment.
If it is after outside of these hours and it’s not urgent, please leave us a message or go to the nearest open walk-in clinic.
No news means good news, and if there are any concerns a nurse will call you.
See our website for details, your privacy is protected, and we will not share your information outside the circle of care without your permission.
You can call us at x3243 and the medical admin will arrange an appointment for you. Please note travel medicine is not covered by most insurances so there may be a cost.
You can get your immunization records one of three way.
Firstly, you can ask your caregivers if they have a copy of your “yellow card.” Many caregivers were given this immunization card when you were a baby and brought it to appointments to have completed by the doctor after an immunization was given for their personal records.
Secondly, you can check with the Public Health Department in the area that you grew up in. Many times they will have documentation of immunizations you received through your family doctor, community, and school programs. If you moved around during your childhood, you may need to contact each of the Public Health Departments in the areas that you resided to see if they have anything on record.
Lastly, you can try contacting your childhood doctor’s office directly to see if they still have your immunization records on file.
As long as you have a valid OHIP card or have purchased insurance (for example Sunlife or Guard Me), there is no cost for you to have a routine appointment with one of our physicians or nurse practitioners. There are some situations where you may require forms to be completed or certain specialty services to be performed that require a fee, however, you would be notified of this prior to engaging in those services.
Yes. If you have a valid provincial health card or International Insurance, you may book an appointment with one of our clinicians and the various services we offer.
There is a $30 fee for missed appointment with our physicians and a $100 fee for missed appointments with our specialists. If you are unable to keep your appointment time, please be sure to cancel your appointment 24 hours prior to avoid incurring such a fee.
Annual TB testing requirements can be done through Student Health Services and is a multi-step process.
Firstly, you book a telephone appointment with one of our clinicians to review your medical history, reason for testing, and to obtain consent for having the test done.
Secondly, you will need to book an appointment with one of our nurses to come into Harrison Hall to have the test administered.
And lastly, you will need to book an appointment 48 to 72 hours later to come into Harrison Hall to have the test read. If you require a 2 Step TB Skin Test, you will have to repeat steps 2 and 3 one to four weeks after receiving your initial test.
Receiving your annual influenza vaccine is highly recommended by Student Health Services. Flu vaccines typically become available to us through Public Health around late October. Flu vaccine appointments are available at Student Health Services for those students without an Ontario Health Card by appointment only. For those students with OHIP, stay tuned for instructions on how you can receive your flu vaccine this year!