To ensure prompt payment, all invoices should be directed to brockap@brocku.ca.

By default, payments in Canadian and U.S. currency are made by cheque or Visa, while payments in all other currencies are made by wire transfer.

We encourage suppliers to sign up for Visa Payables Automation (VPA). The VPA payment method allows the university to pay suppliers in an efficient manner with minimum risk as Brock does not store any of your company’s sensitive banking or credit card information in our supplier database. See the Visa Payables Automation tab for more information and enrollment instructions.

Brock University has partnered with Scotiabank to offer Visa Payables Automation (VPA) as a payment option to improve process efficiency and working capital management, as well as reduce the cost of manual payment processing.

As a valued supplier of Brock University, we would like to begin paying you using Visa Commercial Card instead of by the current methods of either cheque or calling in Visa payments over the phone.

Supplier benefits of accepting payment by Visa Commercial Card:

• Payment Efficiency – Accelerated payment and improved cash flow.  Brock’s payment term for suppliers who accept VPA as a payment method is 0-7 days from invoice approval.
• Process Efficiency – Reduced paperwork and streamlined accounts receivables process with less touch points. Real-time notifications for each card payment and complete remittance detail to support efficient receivables posting.
• Lower Risk of Fraud – Reduced risk to your financial information as Brock does not store any banking information in our system for VPA payments.
• Working capital benefits – reducing receivables and accelerating cash flow into the organization by:
  • The cost of borrowing is greater than the merchant fees resulting in a net gain;
  • More predictability around cash;
  • Leveraging reporting allows for easy reconciliation of invoicing; and
  • Resource effectiveness through easy access to data and getting funds sooner.

• Customer acquisition and retention – by accepting VPA, suppliers provide a valued service which may be a determining factor in becoming or remaining a preferred supplier at Brock. Suppliers who offer flexible and beneficial payment solutions may receive increased business and strengthen their competitive advantage with Brock.

This is an important initiative for Brock University, and, as such, we encourage our valued suppliers to consider enrolling to experience the benefits noted above. We intend to pay suppliers who participate in our payables automation program upon approval of invoices, which may result in significant payment acceleration.

How it Works:

Upon enrolling, you will be directed to access a secure website to obtain the credit card account which you will use for future payments. In the future, you will receive an automated remittance notification email alerting you of the amount to charge and other pertinent details of the transaction.

To Enroll:

To enroll in this Brock’s VPA program, please have an authorized company representative complete the Brock University Visa Payables Automation Enrolment Form for each appropriate remittance address and email it to brockap@brocku.ca.  Please note, it is important that company representatives completing this enrolment are authorized to do so on behalf of your organization.

Once Brock has set up your company in the VPA system, a welcome email from Visa will be sent to the remittance email address outlining additional information on the program. All payments from Brock will be made via the VPA payment method, going forward. Once enrolled, Brock would like to assist companies with receiving their first VPA payment – if your organization wishes, Brock will walk your company through the initial payment to ensure a successful processing experience. Please contact brockap@brocku.ca for this support once enrolled.

Watch the V.P.A. Supplier Experience Demo video for a demonstration of how the Visa Payables Automation application functions from the perspective of a supplier or recipient payee.

Note: Vendors must have an established merchant account in order to enroll in the VPA program. The university considers merchant fees a cost of business. The expectation is this fee is not charged back to Brock for suppliers to accept VPA as a payment method.

Accounts Payable
brockap@brocku.ca
905-688-5550 x4206