· | Must be pursuing their studies as a full-time occupation and identify themselves as full-time graduate students in all documentation. |
· | Must be considered by the University to be in full-time study. |
· | Must be geographically available and visit the campus regularly. |
· | May be employed outside the University only with the permission of their Graduate Supervisor. |
· | Must limit employment to an average of no more than ten hours a week of University paid work in a given term exclusive of research assistantship in the student's area of work. If the student is employed as a graduate assistant, the ten hours per week should represent the total time spent by the student in connection with this appointment; that is, preparative work, making examinations and the like. Exemptions require the approval of the supervisor and Department Chair. |
1. | Registration Procedures |
· | Newly admitted graduate students (except for the MEd program) will register in person and will be advised of the registration deadline dates. Continuing and part-time students will receive registration materials by mail at their current mailing address. If a student has not received registration materials one week before the beginning of term, the Graduate Studies Office should be notified. All courses must be approved by the Chair or Graduate Officer of the department for MA, MSc and PhD students, the Director of the MAcc program for Accounting students. |
· | Registration forms, including a cheque for tuition, must be returned to the Graduate Studies Office by the due date indicated on the form. A registration form will not be processed unless it is accompanied by the appropriate tuition fee or the appropriate form to defer payment through payroll deduction. |
· | It is the responsibility of students to ensure that they are registered by the appropriate deadline date as designated in the registration materials. Students who fail to register by the due date will be charged a $50.00 late registration fee. Students will not be allowed to register after the official registration count dates of November 1, February 1 and June 30. |
· | Students intending to audit a course rather than take it for credit, must declare this intention at the initial registration for the term. The consent of the instructor to audit the course is required. Auditing permits attendance at classes only. No work will be evaluated. |
· | Credit will be given only for those courses for which the candidate is formally registered. A student will receive no credit for any work completed during a term in which the student was not properly registered. |
2. | Master of Education |
MEd students are required to register in each of the academic terms, Summer (July-August), Fall (September-December) and Winter (January-April). Registration for all MEd students is via the World Wide Web. A MEd registration guide, which includes the current academic timetable and course schedules, is mailed to all MEd students as soon as the registration system opens in April. | |
3. | Change of registration |
Masters and Doctoral programs Students wishing to change their course registrations, must submit a Graduate Course Enrolment Form to the Graduate Studies Office within the deadline date as published in the academic calendar. All changes to a student's registration requires the approval of the department. Master of Education Students wishing to change their course registrations may do so through the Web system until BIRT closes for the session. After BIRT closes, changes to course registrations must be submitted to the Graduate Studies Office by the deadline date as published in the Master of Education Web Registration Guide and the Graduate Studies Calendar. |
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4. | Failure to register |
Students who fail to register for any term, and who have not applied for inactive status or been granted a leave of absence, are considered to have withdrawn from their program of study. The student will be required to apply for reinstatement into the program. The application for reinstatement must be approved by the department and the reinstatement fee of $50.00 will be applied. If enrolment is allowed to lapse a second time, the student will not be readmitted. The department may also make recommendations regarding the retention of previous course credits. |
a) | Course registration |
Full-time students are registered by paying full-time fee tuition for the first academic year and thereafter on a term-by-term basis until all course work has been completed and the first draft of the thesis or major essay has been approved by their advisor and department chair. Thereafter, a continuing fee must be paid until degree requirements are fulfilled or the time allotted for completion of the degree has elapsed. MEd students register and pay fees per course. Part-time students register for each academic term by paying the part-time tuition fees until the first draft has been approved at which time the continuing fee must be paid until the thesis or major essay is completed. |
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b) | Inactive registration |
Students who have a valid reason for not registering for a term may apply for inactive status. Permission of the Graduate Chair or Graduate Officer must be obtained before the start of the academic term for which the student is seeking inactive status. During an inactive term, the student pays the inactive fee and retains library privileges. Inactive terms do not extend the final completion date by which degree requirements must be completed. Inactive status is not applicable once a student has registered for the thesis or major essay. | |
c) | Continuous registration in project, major essay or thesis |
Following initial registration in the major essay, thesis or project, graduate students (both full and part-time) must maintain continuous registration in each successive term, including the term during which the thesis defence is scheduled, until degree requirements are completed. Completion means that all corrections have been made to the thesis, project or essay and the final approved copy has been submitted to the department and the Graduate Record form has been submitted to the Graduate Studies Office. Should the Graduate Record form not be received by the last day for late registration in a given term, the student will be required to register for that term. If registration is allowed to lapse, the student will be withdrawn from the program. |
1. | Master of Accountancy, Master of Arts, Master of Science and Doctoral programs |
Students wishing to withdraw from a course, must inform the Graduate Studies Office by submitting a Graduate Course Enrolment Form by the deadline date indicated in the academic calendar. Withdrawals are effective from the date that notification is received by the Graduate Studies Office. | |
2. | Master of Education |
MEd students may withdraw from a course using the Web system while BIRT is available. After this date, written notification to the Graduate Studies Office is required. Program Withdrawal Graduate students intending to withdraw from a graduate program, must consult with the department concerned and submit written notification to the Graduate Studies Office. A rebate of fees, if appropriate, will be determined by the date written notification of withdrawal is received. A student who withdraws without providing such notice will not be eligible for any refund of fees. The student is responsible for payment of any outstanding fees owing at the time of withdrawal from the program. |