1. |
The department will appoint a Supervisory Committee for each graduate student consisting of the Chair of the Department (or his/her delegate), the Supervisor and an additional faculty member (who need not be a member of the department). |
2. |
In the absence of the Supervisor (e.g., on sabbatical), the Chair of the Department in consultation with the Supervisory Committee, shall ensure that a resident faculty member is responsible for overseeing the student. |
3. |
A full-time student's progress in Scheme A should be reviewed at least twice a year by the Supervisory Committee, a part-time student's progress at least once a year. Additional meetings may be called at the request of the student, other members of the committee or the Chair of the Department. A full-time student's progress in Scheme B should be reviewed at least twice a year by the Chair and/or Graduate Officer, a part-time student's progress at least once a year. Additional meetings may be called at the request of the student, other members of the committee or the Chair of the Department. |
4. |
The Supervisory Committee shall review:
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1. |
The research thesis will be assessed, after a public oral examination, by an Examining Committee. This committee struck by the Dean of Gradu ate Studies in consultation with the Dean of the Faculty, will consist of at least the Chair of the Department (or nominee), the Dean of the Faculty (or nominee), either of whom may chair the committee; an External Examiner and the Supervisor. The chair of the committee, in consultation with the committee, may choose an additional faculty member from another department and the Dean of Graduate Studies may, in special cases, nominate a member. |
2. |
Prior to the thesis examination, a minimum of five copies must be submitted to the Chair of the Department. In the experimental sciences, the candidate will additionally deposit, with the candidate's Supervisor, all field and laboratory notebooks, together with all other original data records, spectra, samples and specimens, etc. which will be retained as the property of the Supervisor or Department as appropriate. Where research on human subjects has been involved, all original materials which contain subject identification shall be turned over to the supervisor for disposal or safekeeping as required by the appropriate guidelines. The student is expected to bring an additional copy of the thesis to the examination. All typing and other costs of preparing the thesis are the responsibility of the student. |
3. |
The oral examination of Master's or Doctoral candidates will not involve a comprehensive examination distinct from the thesis presentation and defence, though a comprehensive examination may be part of the requirement of a course, such as a broad survey or methodology course. Questions related to, but not directly covered in the thesis, may be asked at the defence. |
4. |
The External Examiner will be principally responsible for provision of an independent and objective evaluation of the academic quality of the thesis. The External Examiner will be appointed by the Dean of Graduate Studies on the advice of the faculty Dean and Chair of the Department (after consultation with the Supervisory Committee) from a list of names supplied by the Supervisory Committee. The External Examiner is not to be regarded as an ad hoc member of the Supervisory Committee. The committee and the chair shall determine the nature and extent of contributions made to the thesis during its development by all potential external examiners. Casual knowledge of the thesis by a potential external examiner shall not necessarily constitute grounds for precluding such an individual from invitation to serve as an external examiner. |
5. |
A recommended format for the defence is as follows.The candidate will present a public seminar outlining the study (preferably limited to 30-40 minutes). This will be followed by a period of "open" questioning in which all present may participate. Immediately following, the Examining Committee may meet with the candidate in camera for a further period of "closed" questioning. The Examining Committee will then evaluate the thesis and defence. Approval of the thesis will require acceptance by two-thirds of the committee and must include approval by the External Examiner. If revisions are necessary, the committee will specify the areas for revision and the date by which the revised, typed thesis is to be returned (to the Chair of the Department concerned). This date will normally be within three months of the examination or six months if additional research is required. |
6. |
In the instance of a failed defence, the candidate may, at the discretion of the Examining Committee, be permitted a second and final thesis submission and defence. This will be scheduled for no later than one calendar year after the original presentation and defence. In the preparation of the thesis for resubmission, the candidate will be guided by the written criticisms of members of the Examining Committee. Under normal circumstances, the composition of the Examining Committee for the second thesis defence will be identical to that of the original Examining Committee. |
7. |
A fee may be charged for re-examination. |
8. |
Appeals relating to the procedures followed in a thesis examination or to the grade assigned, shall be considered by the Dean of Graduate Studies. |
a) |
Submission of thesis: when the thesis is in its final form after the oral examination, the candidate will submit, in unbound form, the original and at least three copies of the thesis, to the University Librarian. The thesis must be free from typographical and other errors and all copies must be identical in content, each containing all illustrations, charts, maps, figures,tables and appendices as approved by the Examining Committee. Each copy of the thesis must contain a copy of the Certificate Approval signed by each member of the Examining Committee. The thesis must be accompanied by the candidate's Graduate Record Form and copy of the National Library Form NL-91(see below). |
b) |
Binding: the University Library will arrange for the binding of the thesis. Candidates may submit a fourth copy for binding which will be returned for their personal use. A fee is levied at registration to cover the cost of binding the original and three copies. The Library can arrange binding of additional copies of a thesis at the candidate's expense. |
c) |
Disposition of Copies: after binding, the copies will be dispersed as follows:
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submission of an essay written in whole or in part by someone else as one's own |
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preparing an essay or assignment for submission by another student |
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copying an essay or assignment, or allowing one's essay or assignment to be copied by someone else |
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using direct quotations or large sections of paraphrased material without acknowledgment |
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the buying or selling of term papers or assignments |
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the submission of the same piece of work in more than one course without the permission of the instructors |
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submitting whole or part of a computer program with or without minor modifications as one's own |
Individual instructors or Departments/Centres/Programs will point out areas of specific concern not covered above. Students should be encouraged to consult instructors in case of doubt.