Senate Election

The process for the election of full-time teaching staff and professional librarians to Brock’s Senate begins on Monday, February 22. Questions related to the Senate Election can be directed to the Secretary of Senate at universitysecretary@brocku.ca.

More information and resources are available via the links below:

2021 Election Timeline and Key Dates

Below are key dates for the 2021 Senate Election. More details are available in the 2021 Senate Election Report and Timeline.

Monday, February 22Nomination period opens and the Senate Electorate List is available for review
Monday, March 1Changes to the Senate Electorate List due by 9 a.m.
Monday, March 15Nomination period closes at 4:30 p.m. and candidate statements are due by 4:30 p.m.
Friday, March 19Electronic voting period opens at 8:30 a.m.
Monday, March 29Election Day (electronic voting period closes at 4:30 p.m.)
Wednesday, March 31Declaration of election results posted

When will the election be held?

Electronic voting will begin at 8:30 a.m. on Friday, March 19 and will close at 4:30 p.m. on Monday, March 29.

Who is eligible to serve on Senate?

Any member of the full-time teaching staff and any professional librarian is eligible to serve on Senate provided they are not on a leave of three months or longer during the academic year.

How many senators are to be elected and for what term length?

Senators (17) are to be elected for the following terms:

  • 13 senators to serve a three-year term (until the last day of Spring Convocation in 2024)
  • 2 senators to serve a two-year term (until the last day of Spring Convocation in 2023)
  • 2 senators to serve a one-year term (until the last day of Spring Convocation in 2022)

If the number of nominations received is equal to or less than the number to be elected, those nominated will be declared elected to Senate by acclamation. Those acclaimed will serve three-, two-, and one-year terms as available consistent with the order in which the nomination was received. (See Faculty Handbook 2: 3.4.5 (b))

If seats remain to be filled, those nominated will be acclaimed, the election date will be extended, and a call for further nominations will be issued. (See Faculty Handbook 2: 3.4.5 (c)).

If the number of nominations is greater than the number to be elected, a ballot will be distributed to all voters. The 13 candidates with the most votes will be elected for a three-year term, the next 3 candidates in order of standing will be elected for a two-year term, and the next 2 candidates in order of standing will be elected for a one-year term. (See Faculty Handbook 2: 3.4.7)

Who is eligible to vote?

In accordance with the Brock University Act, the Senate Bylaws set out in Section 2 of the Faculty Handbook, and the Senate Electorate Guidelines any member of the full-time teaching staff and any professional librarian is eligible to vote in the Senate Election, whether or not they are on leave at the time of the election. The definition of full-time teaching staff includes all teaching faculty members: tenure-track, probationary, limited term, Department Chairs, Associate Deans, research associates and assistants, and post-doctoral appointees as well as any employee engaged full time in the work of teaching or research.

How do you submit a nomination?

Nominations are now being accepted via the 2021 Senate Election Nomination Form.

Nomination forms must be signed by the candidate and at least four individuals eligible to vote in the election. Nomination forms will be accepted by the Secretary of Senate via email to universitysecretary@brocku.ca until 4:30 p.m. on Monday, March 15.

All nominations must indicate that the candidate is willing to stand for election to Senate and understands that service as a Senator includes Senate committee service.

A candidate may submit a statement with a maximum of 200 words (no links) to provide the electorate with information. The statement may be submitted separately from the nomination form by using the 2021 Senate Election Candidate Statement Form. The statement will be posted on the Senate website, as received, to a maximum of 200 words (no links). The deadline for submitting a statement to the Secretary of Senate by email at universitysecretary@brocku.ca is 4:30 p.m. on Monday, March 15.

See the Instructions for the 2021 Senate Election Nomination Form for assistance.

How do you vote?

Electronic voting begins at 8:30 a.m. on Friday, March 19. All eligible voters will receive an email to their Brock email account with a link to a secure electronic ballot. Each voter may vote for as many candidates as there are vacancies.

Electronic voting closes at 4:30 p.m. on Monday, March 29. Ballots will not be accepted after this deadline.