The SIS Modernization Project will occur in several phases given the:

  • Multiple and standalone current technologies that need to be integrated
  • Diversity and number of work processes that need to be harmonized  (100+)
  • Number of students accessing the systems that need to be engaged and supported (1,000s)
  • Number of staff and faculty accessing the systems that need to be engaged and trained (100’s)

The four high-level Project Phases are Initiation, Assessment, Pre-Implemention and Implementation. Each phase will build upon the prior to reduce risk, engage people and manage the high work load of a project this size.

four high-level Project Phases

Discover the need and the opportunity.

  • Understand the scope and level of complexity of Brock’s current state work processes and technology environment
  • Understand student, faculty and staff requirements for the future
  • Become aware of suitable technologies in the market place
  • Clarify a project timeline, approach, resourcing and budget
  • Build a feasibility business case to move to the next Phases

Assess the technology and required change at Brock phase. A professional firm is hired to facilitate this phase.

  • Conduct a fit/gap assessment of external technology against Brocks technology needs
  • Identify a student information system road map aligned to Brock’s strategic plan and engage students, faculty and staff
  • Identify the data, work processes and organizational structure that needs to harmonized
  • Prepare a Request For Proposal for a technology Implementation firm

Harmonization phase. A professional firm is hired to facilitate this phase.

  • Through a series of workshops with stakeholders to harmonize:
  • Data, work processes, policies, practices and structures that need to change  at Brock before implementing the new technology
  • Finalize the scope for the implementation of the new technology

Implement the new technology. A professional firm is hired to facilitate this phase.

The phases of an implementation include:

  • Mobilize, plan, design, test, deploy and post deploy support
  • Several cycles of design and review and typically included

Formalized and focused plans are executed:

  • Testing plan that engages end-users
  • Communication and change management plan
  • Audit and quality assurance plan
  • End-user training provided before Go Live
  • Conversion plan before Go Live
  • Post Go Live support plan