FAQ

This is a list of our most frequently asked questions. For more information about SAFA, or if you need support, please contact us.

Scholarship information 

Brock University is committed to encouraging academic excellence. The University sets aside funds to recognize our best and brightest students every year. In addition to our generous bursary program, Brock offers very competitive scholarships to returning students. The following is a guide to answer frequently asked questions and concerns about Brock University scholarships.

Yes. Returning students who completed their first undergraduate degree and did not receive a Brock Scholars Award in their first year are eligible for consideration for a Brock Returning Scholars Award. 

To be considered for a Brock Returning Scholars Award, students must normally have completed four credits or more in the previous Fall/Winter session with an average of at least 80% on four or more credits. Students with special needs who are full time but carry fewer than four credits because of the impact of a disability are also eligible for Returning Student Scholarships.

Students pursuing a pass degree (three years of study) are eligible for a total of two Returning Scholars awards; students pursuing an honours degree (four years of study) are eligible for a total of three Returning Scholars awards.

Please note: Students pursuing the Concurrent Education program are only eligible for the Returning Scholars Award during the completion of their first degree (pre-service credits are not used for scholarship calculation) and will not receive a scholarship renewal in their final pre-service year. If pass degree Concurrent Education students elect to return to complete their honours degree, they may be eligible for the award in that year.

The minimum average required for the awarding of other donor in-course scholarships is determined each year by the Senate Committee on Awards and Bursaries.

Returning students who received a Brock Scholars Award in their first year may be eligible for renewal of their entrance scholarship.

To be eligible for a scholarship renewal you must have completed four credits or more in the previous Fall/Winter session with an average of at least 80% on four or more credits. If your average falls below 80% in your top 4.0 credits, you will not be eligible for renewal. However, if in the following year your average is above the required 80% in 4.0 credits, you will be eligible for the award renewal in that year. 

Students pursuing a pass degree (three years of study) are eligible for a total of two renewals; students pursuing an honours degree (four years of study) are eligible for a total of three renewals.

Please note: Students pursuing the Concurrent Education program are only eligible for the Returning Student Award during the completion of their first degree (pre-service credits are not used for scholarship calculation) and will not receive a scholarship renewal in their final pre-service year. If pass degree Concurrent Education students elect to return to complete their honours degree, they may be eligible for a renewal in that year.

The minimum average required for the awarding of other donor in-course scholarships is determined each year by the Senate Committee on Awards and Bursaries.

Scholarship funds come from two sources:

1. Donors

Friends of Brock University have donated funds, which are designated for students with demonstrated academic ability. In addition to academic ability, some bursaries also have additional selection criteria that must be met before the scholarship can be awarded.

2. Brock University operating budget

Brock sets aside funds in its operating budget to recognize outstanding students. The amount set aside is determined annually.

Brock University Returning Scholars awards are set aside for students completing their first undergraduate degree who are returning to Brock after at least one year of study and do not have a renewable Brock University entrance scholarship. If you have completed at least 4.0 credits during the previous Fall/Winter session, you will automatically be considered for the Brock Returning Scholars Award. No application is required.

In addition to the Brock Returning Scholars Award, we also offer several donor-sponsored scholarships. The minimum average for these scholarships is 75% and some of these scholarships require an application. To get more information on individual scholarships, please search Student Awards or review our award list for current students.

For returning students, scholarships are awarded after your final marks are submitted for the Winter term. Notification is normally sent around the end of July. Upper-year co-op students are reviewed in early September after the final summer marks are submitted to the Registrar’s Office. 

Please note: Your name may also be published in the annual undergraduate calendar.

Awards are applied to your student fees account. If your account is paid in full, you may request a refund at: https://brocku.ca/finance/students/request-a-refund

For donor-sponsored awards, a thank you letter is normally required before the funds are credited to your account. See hints on how to write a thank you letter

Most awards require that you return for full-time study (minimum 3.0 credits in the Fall/Winter) in the Fall after your are notified of your scholarship. If you drop your course load below full-time status, your scholarship will be pro-rated using the following formula:

Pro-rated amount = original award amount x (number of credits/5)

*To calculate your prorated amount, divide the number of credits in which you are registered by five and multiply this number by the original award amount you were offered.

Additional adjustments are made if the student withdraws, which allows the student to keep more of the award based on the amount the student has paid for his/her courses.

Students with special needs who are full time but carrying fewer than four credits because of the impact of a disability are also eligible for scholarships. The minimum average requirement remains the same.

Co-op students are eligible to apply for all Brock scholarships, awards and bursaries. Work term credits cannot be used in assessing scholarship calculations. However, work terms are recognized as full-time study for the purposes of award disbursement.

Co-op students are eligible for returning student scholarships and entrance scholarship renewals based on their best 4.0 academic credits. Once students begin work terms, award eligibility will be assessed upon completion of two consecutive academic terms, and renewals are based on the best 4.0 credits.

Students pursuing a Concurrent Education program are eligible for either the Returning Student Award or renewals of a Brock Scholars Award during their first degree and will not receive a scholarship renewal in their final pre-service year. Pre-service credits are not used for scholarship calculation.

If pass degree Concurrent Education students return to complete their honours degree, they may be eligible for a renewal in that year.

If you are going on a Brock University-approved exchange program and will be taking a full course load, you are still eligible for scholarships and awards. In order to meet the requirements to either renew a Brock Scholars Award or receive a Returning Student Award, you are required to submit a copy of your official transcript indicating successful completion of your studies from the institution you attended while on exchange.

Please notify Student Awards and Financial Aid if you plan on going on an exchange before you leave and upon your return to Brock to ensure your scholarship/award is processed correctly.

Please note: This also applies to Dean’s honours list designation and donor-based scholarship renewals.

Global Transitions participants will receive the full value of their awards at the time of registration in the program. The award will be credited to their student fees account. Awards will be renewed, if applicable, upon satisfactory completion of the Global Transitions program and associated credits. Participants must notify Student Awards and Financial Aid once all grades are recorded.

Students are placed on the Deans’ honours list if they have completed five credits with an average of 80% in those credits. Both full- and part-time students will be considered for Dean’s honours list recognition when the 5, 10, 15 and 20 credit level is surpassed. There is no monetary value to this award.

We are required to report the names of award recipients to the respective student aid authority. This may result in a reduction of your government student loan.

Normally a student’s exemptions are sufficiently high so that you do not have to pay taxes. In late February, the University will issue a T4A form to you and this document will cover all monetary awards. Please note that these documents will be for the tax year in which we authorized the award or bursary. This is a condition of accepting the scholarship.

Please complete the OneApp or check out available prestigious awards.

Undergraduate bursary information

The University has funds available to help students who experience certain types of financial difficulty. Because policy determines who is eligible for these funds, it is important that you become familiar with the terms that govern the bursary program. The following is a guide to answer the more frequently asked questions and concerns about Brock University bursaries.

A bursary is a non-repayable award based primarily on financial need. Brock University has funds available to help students who experience financial difficulty. University bursaries are available for those Brock University students who exhibit the greatest financial need.

Brock has published an in-depth document that explains the process we use for determining financial need.

University bursaries are available for those Brock University students who exhibit the greatest financial need. They are intended to supplement educational resources, such as government student loans, employment earnings, scholarships, externally administered bursaries and family contributions. In other words, bursaries are not considered a major expected part of students’ plans for financing their studies.

Most of the University’s bursaries are awarded by application. The bursaries fall under four main categories:

Entrance bursaries

This program is designed to assist entering students who have financial need. To be considered for an entrance bursary students must complete a student profile. There is a maximum $750 awarded through this program.

Donor-sponsored bursaries

Friends of Brock University have donated funds over the years that are designated for students with financial need. In addition to financial need, some bursaries also have additional selection criteria that must be met before the bursary can be awarded.

General bursary program

This program is designed to assist currently registered students who have financial need, but may not satisfy the requirements for the other bursary programs or whose need exceeds the maximum value of the other programs. Applications are available starting Aug. 1. There is a maximum $1,500 awarded through this program.

Emergency Bursary Program

This program is designed to assist currently registered students who have experienced an unexpected shortfall of resources, have financial need but do not satisfy the requirements for the other bursary programs, or whose need exceeds the maximum value of the other programs. Applications are available starting Aug. 1. There is a maximum $1,500 awarded through this program.

Note: There is a maximum of $1,500 of bursary assistance per returning student and $750 per entering student per year. Donor-sponsored bursaries are not included in the maximum.

To qualify, you must:

1. Register at Brock University.

You must maintain registration at Brock following receipt of funds. Bursary assistance is available only for the current academic session. University bursaries are also available to Brock students who are studying part-time. Please note, however, that the University expects that the budgets of such students will show much lower shortfalls compared with those who are studying full-time. Consequently, any bursary assistance will be proportionately less.

2. Prove financial need.

Despite the applicant’s financial dependency status as determined by Student Awards and Financial Aid, the University expects families to contribute to the cost of their children’s education if they have the means to do so. Consequently, some bursary applicants may not receive assistance because of family income/means.

We appreciate that students can have chronic financial problems. Not all types of financial problems, however, are within the University’s mandate to help. The University is neither a lending agency nor a funding agency. Only financial needs concerning the current academic year and only realistic, legitimate expenses pertaining directly to educational and immediate living expenses are acceptable. The University will not consider current nor previous debts. Nor will we consider outstanding fees or other charges from a previous session.

Students must certify the truthfulness of the information provided in their application for bursary assistance and authorize Brock University to access Ontario Student Assistance Program (OSAP) information for verification of the application. Brock University may also audit financial information submitted in a student’s application by requesting additional documentation as required.

Brock has published an in-depth document that explains the process we use for determining financial need.

3. Have applied for and/or received government student loans.

We require students to exhaust all other sources of funding before applying for a bursary. Beyond the financial assistance provided, we use the information in the government assessment to give us a standardized indicator of financial need. If you are unable or unwilling to apply for government student loans, your application may still be submitted for consideration. However, your application should clearly explain why you have not applied for government student loans.

Please note: If you applied for OSAP assistance and did not receive enough funding, you should enquire if your award can be increased through a review process. Please contact a financial aid officer in Student Awards and Financial Aid, fourth floor, Schmon Tower.

4. Have satisfactory academic standing.

Normally students on academic probation are not eligible for bursary assistance. Senate regulations state that a student must Demonstrate financial need and have satisfactory academic standing. See Faculty Handbook section 19.4

No. You may submit only one bursary application per study period (i.e. one for the Fall/Winter session, one for Spring, one for Summer or one for Spring/Summer).

You must attempt to fulfill federal, provincial and/or bank requirements to reinstate your eligibility before approaching the University for financial help.

The University cannot assume any portion of the over-award. However, the University may consider your application based on the reduced award.

Applicants for bursary assistance must show that they have applied early for government assistance.

We expect that you have prepared a detailed realistic budget for the entire academic year. Pick up one of the Budgeting Tips brochures available from Student Awards and Financial Aid. This will help you to detail the timing of both expenses and sources of money. Be sure to think about your back-up plan in case expected resources do not arrive as quickly as anticipated, or at all.

If you have properly prepared a budget and have debts, especially large ones, you may have to consider postponing your university studies until you are financially able to afford it. A university is not obligated to grant bursaries or other assistance. We may advise students to withdraw if they are financially unprepared to continue their studies.

Numerous factors affect the amount of the bursary for a particular student. Annual budget, the number of applicants, and the relative size of University-determined shortfalls are major factors. There is an additional factor that affects OSAP-eligible applicants. Your OSAP loan comes in two phases. We will make our evaluation based on your budget for the entire academic year as well as your OSAP entitlement for the entire academic year.

Please do not assume that the amount received early in the academic year will be repeated with any subsequent application. Nor should applicants assume that the total amount they received in a previous year will be awarded in the current year. There is a maximum $1,500 of bursary assistance per returning student and $750 per entering student per year. Donor-sponsored bursaries are not included in the maximum.

Brock has published an in-depth document that explains the process we use for determining financial need.

Yes. Your OneApp qualifies you for donor-bursary consideration if you apply by the posted deadlines (generally Oct. 15). There are specialized bursaries for which you may qualify and apply for within the undergraduate awards and bursary application. Please note that deadlines govern some of these bursaries.

Emergency bursary assistance applications are available year-round with applications for the Fall/Winter terms beginning Aug. 1 of each year. All other bursaries open Aug. 1 and close Oct. 15. If all other criteria are met, your application will be considered at that time.

For donor-sponsored and general bursaries, the decision will be made within two weeks after the published deadline. Entrance bursaries are processed at the end of August and will be reflected on the student’s financial statement. If you have already paid your tuition in full, the Finance office will issue a cheque to you.

For emergency bursary assistance, the turnaround time from receipt of a completed application to the emailing of a decision is normally seven to 14 working days. Completed applications submitted by Friday at 4 p.m. will be processed the following week. However, due to high volume, applications made in September, October and January may take longer. When problems arise that cause bursary assessments to be delayed, we will contact the applicant by phone or email to resolve the problem. While the University regrets any inconvenience that such delays cause, it cannot assume responsibility for promises made to third parties (e.g. landlords).

You will be notified of the final decision by email to your official Brock email account. If you are an entering student and have not yet received a Brock email account, you must supply us with your personal email address as part of the application. You can also check the status of your application on our website.

The email you receive from the bursary officer will include a brief reason for the decision. If you have not received bursary assistance and require additional information, please contact the bursary officer by email (bursary@brocku.ca).

Normally the decision of the bursary officer is final. However, if you feel we have overlooked something in your application, you can email the Bursary Officer at bursary@brocku.ca.

Bursary awards are applied to your student fees account. If your account is paid in full, you can request a refund at:  https://brocku.ca/finance/students/request-a-refund. If your bursary award is a donor-sponsored award, we will require a thank you letter addressed to the donor before we release the award.

See hints on writing a thank-you note.

We are required to report the names of bursary recipients to your government student loan authority and in some cases to the donor of the bursary.

Normally a student’s exemptions are sufficiently high so that you do not have to pay taxes. In late February, the university will issue a T4A form to you and this document will cover all monetary awards. Please note that these documents will be for the tax year in which we authorized the bursary. This is a condition of accepting the bursary.

No. Bursary awards are based primarily on financial need and will not appear on your academic transcript.

OSAP and loans

Please review the following questions regarding student loans and the Ontario Student Assistance Program (OSAP) and other loan programs.

The Ontario Student Assistance Program (OSAP) is a mix of grants and loans for students. Through one OSAP application, you have access to this mix of different financial aid programs, depending on your circumstances.

Learn more about OSAP.

No. Assistance provided by the program is intended to only supplement the financial resources available to students from their parents or spouses, from summer earnings or from other sources. You may also find that government spending guidelines are below what you would spend on yourself.

The amount of financial assistance you receive through OSAP is based on your financial need calculated by OSAP. Both the federal and provincial governments expect you and your family to contribute to your educational costs. Need is determined by using the following formula:

Financial need = expected financial contributions – allowable cost

Maybe. Parental income is only one factor used to determine a student’s eligibility. If you are a single dependent student, your parents may be expected to contribute a portion of their annual income toward your educational expenses. The amount they are expected to contribute is calculated based on the number of people in your family and the gross income of your parents. The calculated amount is used to offset your costs for the year. Therefore, if your parents’ expected contribution exceeds your estimated costs for the school year, you will not be eligible for a student loan.

You can get an idea of how much assistance you might receive through OSAP loans by using the Student Access Window.

Yes. There are various reasons why you may not qualify for OSAP.

You may be ineligible to receive funding if:

  • You are in default on previous Canada and/or Ontario Student Loans or Canada Integrated Student Loans, or you did not repay any loan, grant, bursary and/or scholarship overpayments;
  • You are under investigation for breaching any of the terms and conditions of OSAP;
  • You do not meet the academic progress requirements;
  • You have loan overpayments from two or more academic years;
  • There is a significant variance in the amount of income reported to Canada Revenue Agency and the amount provided in connection with your OSAP application;
  • You are receiving other government assistance that covers the expenses related to your post-secondary studies. If you are receiving other government assistance that covers a portion of your expenses, it is important that you check with the other government agency about receiving benefits and OSAP assistance at the same time. For further information, contact the local office of the agency from which you are receiving benefits.

Students are eligible to apply each year for OSAP but there is a years plus one policy put in place by the Ministry of Training, Colleges and Universities. This means that a student who is enrolled in a pass degree program has one extra year of funding available to complete his or her pass degree (three years plus one). Also, a student who is enrolled in an honours degree program has one extra year of funding (five years) available to complete this four-year degree.

If you choose not to apply for OSAP, you can keep your loans in interest-free status by completing a continuation of interest-free status (Schedule 2) form. In order to be eligible for interest-free status, you must be enrolled in full-time studies or completing a work term. For OSAP purposes, full-time study is defined as a 60 per cent course load. Students with a permanent disability are considered full-time students when completing a 40 per cent course load.

If you are fairly certain which post-secondary institution you will be attending, submit your application as early as possible after May 1. If you are uncertain which post-secondary institution you will be attending, submit your application to the school of your choice after you have received your offer of admission in mid-June, but not later than July 1. A typical application may take up to six weeks to process. An application that requires special consideration may take eight to 10 weeks to process. Application deadlines are published annually in the OSAP application package. There is a penalty for applying late.

No. If your home province is not Ontario, then you must apply to the ministry or department of education in your home province for information regarding government assistance.

Yes. You can contact the Financial Aid office via telephone or make arrangements for a personal interview. Office hours are Monday to Friday, 8:30 a.m. to 4:30 p.m.

Preferably as soon as possible. Try to apply long before you run out of money. The deadline to apply for OSAP is 90 days before the end of the term.

Yes, under very limited circumstances. You may be able to have your application reviewed due to exceptional circumstances. These circumstances may include:

  • A breakdown in the family relationship;
  • Unexpected major expenses;
  • Change in parental income (loss of job, illness, layoff);
  • You were unable to work during the summer or work period due to illness;
  • You worked part time during the summer or work period because no full-time work was available.
  • If you feel you are in a situation that requires special consideration, please make an appointment to see a financial aid officer in Student Awards and Financial Aid, room ST 402.

Once you have submitted all supporting documents (signature pages, etc.), student loan documents are printed by the respective province and sent to Student Awards and Financial Aid. You will be notified by email to your Brock email account with directions for how to pick up and process your loans. Sixty per cent of the loan entitlement is issued in the first instalment (normally in September) and the remainder is issued in the second instalment (normally January).

Learn more about general loan pick-up information.

Loan and bursary amounts received through the OSAP program are processed by the National Student Loan Centre. You can call their student contact line at 1-888-815-4514 to get information on the delivery of your funding.

The federal and provincial governments offer other types of financial assistance to both full-time and part-time students. Students must fill out an application form to be considered for these programs.

Applications for the following programs are available from your financial aid officer:

Programs for full-time students

  • Bursary for Students with Disabilities
  • Child Care Bursary
  • Ontario Work Study Program

Programs for part-time students

  • Ontario Special Bursary Plan
  • Part-time Canada Student Loans
  • Canada Study Grant for high needs part-time students

Programs for all students

  • OSAP Loan Repayment Assistance

No. Student Awards and Financial Aid does not offer loans. The University does offer bursaries for students who can show financial need.

If you withdraw from your program or stop attending classes, you will be reassessed and your original OSAP entitlement will be recalculated based on the number of weeks you attended the University. You immediately lose your interest-free status on your Canada and Ontario Student Loan and you must make arrangements to repay your outstanding Canada/Ontario Student Loan debt six months from the month in which you ceased attendance. If you return to school within the six-month period and you notify your lending institution of your registration status, your loans will go back into interest-free status. In most cases, any refund from the University as a result of your withdrawal will be remitted directly to your lending institution to be applied to your outstanding Ontario and/or Canada Student Loan.

When you graduate or cease to be a full time student, your loan will go into repayment status within six months. During that six months, interest will begin to accrue. Brock and the National Student Loan Service Centre offer a repayment seminar every year to help you understand the process. Please visit our repaying OSAP resources or contact us at safa@brocku.ca for more information.

An over-award is the amount of student loan issued to you in excess of what you are entitled to receive. An over-award may occur for a number of reasons such as an increase in your resources; a mathematical error in the original assessment; an early withdrawal from studies; a change in your course load; completion of studies earlier than anticipated. An over-award in one year could create financial hardship for you in future school terms.

The Interest Relief Program is a program that is available to students who are temporarily unable to repay their Canada and/or Ontario Student loans. If you are a full-time student, you may apply for interest relief once you have consolidated your loan, and within the first five years after you begin repaying your loan. If you are a part-time student, you may apply for interest relief one month after you receive your loan. For older loans, application forms are available from the bank that holds your loan(s) or the National Student Loan Centre. Do not send the completed application form directly to the ministry.

You are eligible for interest relief if you:

  • Are living in Canada or are on an international internship;
  • Have signed a consolidated student loan agreement;
  • Have not already received interest relief for the maximum period allowed (30 months); and
  • Ensure your student loans are in good standing at your financial institution and/or the National Student Loans Service Centre.

The eligibility period for extended interest relief is limited to 60 months from your study period end date.

If you have any questions about the application procedures or if you require additional information about the Interest Relief Program, contact the National Student Loan Service Centre at 1-888-815-4514.

The Ontario Student Opportunity Grant is available to help all students reduce their debt load. It may be granted at the end of each academic year. You do not have to fill out a special application for this grant because the information that you supply on your OSAP form is used to determine your eligibility.

Once the ministry has verified that all the information on your OSAP application is correct, a cheque will be sent to the lending institution that holds your loan. The grant is paid down on your Ontario Student Loan first. The ministry will send you a letter indicating the amount of your grant at the end of each academic year and once all income has been verified.

Visit OSAP to learn more.

No. The Student Opportunity Grant is not guaranteed. All students are eligible to receive the grant, but there are some circumstances that may disqualify you from receiving it.

You are not eligible for a grant if you:

  • Withdraw or are expelled from your program of studies before you have completed your academic year;
  • Reduce your course load to part time (less than 60 per cent of a full course load or less than 40 per cent if you are a student with a permanent disability);
  • Are enrolled in a one-term program (less than 21 weeks) or have completed only one term of your program;
  • Have defaulted on a previous student loan(s); and/or
  • Have been reassessed and your loan entitlement has been reduced to less than $7,400 for a two-term academic year or $11,100 for a three-term academic year.

The U.S. Federal Student Loan Program is also known as the William D. Ford Federal Direct Loan Program. Brock does not participate in the direct loan program. Students at Brock University may qualify for third-party loans such as Sallie Mae Smart Loans, for example. Please contact us at safa@brocku.ca for more information.