Student Senate Appeals

Student Senate Appeals are academic appeals submitted to the Student Appeals Board for consideration. The Board has authority to hear appeals from decisions relating to:

  • Academic Regulations/Policy Decisions
  • Final grades
  • Backdated Withdrawals and Retroactive Registrations
  • Academic integrity findings and outcomes imposed under the Academic Integrity Policy 
  • Academic Suspension
  • Academic Debarment

For further information on appeal policy, please visit Faculty Handbook Section 3: Academic Regulations – University Secretariat (brocku.ca) Section 17 – Appeals

When to submit your appeal

Please review the  appeals types below for more information on the pre-appeal process and associated timelines pertaining to each appeal type.

Undergraduate: 

  1. Students wishing to petition an exemption from an academic regulation/policy will need to submit a petition to the Chair/Director of the major department/program (1st recourse) 
  2. If the student is not satisfied with the decision of the Chair/Director they may then submit a petition to the Dean of Faculty (2nd recourse) 
  3. The final recourse is to submit an appeal to the Student Appeals Board (click here for next steps) 

Graduate:

  1. Students wishing to petition an exemption from an academic regulation/policy will need to submit a petition to the Graduate Program Director (for program requirements) and to the Faculty Dean and Dean of Graduate Studies jointly (for degree requirements). (1st recourse) 
  2. If the student is not satisfied with the decision from the first recourse, the final recourse is to submit an appeal to the Student Appeals Board. (click here for next steps) 

Undergraduate:

  1.  Students wishing to petition a final grade will have 90 days from the official release of grade by the Office of the Registrar to submit their petition request to the Course Instructor (1st recourse).  
  2. If the student is not satisfied with the decision of the course instructor, they may escalate the petition to the Chair of the Department or Director of the Program (2nd recourse) 
  3. If the student is not satisfied with the decision of the Chair or the Director of the Program may then submit the petition to the Dean of Faculty (3rd recourse) 
  4. The final recourse for a petition of final grades is to submit an appeal to the Student Appeals Board (Click here for next steps) 

graduate:

  1. Students wishing to petition a final grade will have 30 days of the release of grade by the Faculty of Graduate Studies to submit their petition to the Course Instructor (1st recourse) 
  2. If the student is not satisfied with the decision of the course instructor, they may escalate the petition directly to the Graduate Program Director (2nd recourse) 
  3. If the student is not satisfied with the decision of the Graduate Program Director, they may then submit the petition directly to the Faculty Dean and Dean of Graduate Studies jointly (3rd recourse) 
  4. The final recourse for a petition of final grades is to submit an appeal to the Student Appeals Board (Click here for next steps) 

undergraduate:

  1. If the student wishes to submit a petition for a backdated withdrawal or retroactive registration, they submit it to the Registrar or designate (1st recourse) within 90 days of the last day of examinations (retroactive registration is prior to the last day of examinations). Backdated Withdrawal Petition (1st recourse)
  2. If the student is not satisfied with the decision of the Registrar/designate, they may submit a petition directly to the Dean of their faculty (2nd recourse) 
  3. The final recourse is to submit an appeal to the Student Appeals Board (click here for next steps) 

Graduate:

  1. If the student wishes to submit a petition for a backdated withdrawal or retroactive registration, they submit the petition to the Associate Dean, Faculty of Graduate Studies within 30 days of the last day of classes (retroactive registration is prior to the last day of the course duration) Backdated Withdrawal Petition (1st recourse) 
  2. If the student is not satisfied with the decision of the Associate Dean, they may then submit a petition directly to the Dean of Graduate Studies (2nd recourse) 
  3. The final recourse is to submit an appeal to the Student Appeals Board (click here for next steps) 

undergraduate:

  1.  If the student wishes to submit a petition related to academic integrity they must submit the request to the Dean of their Faculty (1st recourse) 
  2. If the student is not satisfied with the decision of the Dean, they may then submit an appeal to the Student Appeals Board within 30 days of the decision from the Dean (click here for next steps)

graduate:

  1. If the students wished to submit a petition related to academic integrity they will submit the request to both the Dean of their Faculty and the Dean of the Faculty of Graduate Studies. 
  2. If the student is not satisfied with the decision of the Deans they may submit an appeal to the Student Appeals Board (click here for next steps) 

undergraduate:

  1. Submit appeal form and all supporting documentation to the Student Appeals Board (click here for next steps) 

graduate:

  1. If the student wishes to submit a petition related to academic suspension or debarment, they are to submit the request to the Faculty Dean and Dean of Graduate Studies jointly (1st recourse) 
  2. If they are unhappy with the decision of the Dean’s, they can then submit an appeal to the Student Appeals Board (click here for next steps)  

Process for submitting an appeal

If you have completed the required pre-appeals procedures please complete the steps below to submit an appeal to the Senate Appeals Board.

1. Create a pdf file of your completed Student Appeal submission. It must include:

2. Submit your Notice of Appeal package online by completing the following steps:

  • Log in to the portal at my.brocku.ca. Click on Student Access> Forms & Services
  • Go to Step 2a | Requesting information
    Select “Student Appeal Submission” by:
  • Clicking on the radio box beside the service
  • Choosing the degree/program under “Segment”
  • Go to Step 2b |Type of Delivery
    Scroll to the bottom of the page and select “Email”
  • Go to Step 2c |Email
    Confirm your email address
  • Go to Step 2d | Document
    Upload your Senate Appeal package here. Make sure it is one document complete with the Senate Appeal Form and supplementary documentation attached.
  • Go to Step 3a | Printing Date
    Choose “Process Document Immediately” and add any necessary comments to the text box provided as needed.
  • Submit

Next steps:

A representative will contact you following the submission of your Student Appeal package to confirm receipt, advise you on the process and also any further steps required. The Student Appeals Board meets approximately monthly.

For more information on this process, or to follow up regarding your submission, please email appeals@brocku.ca.