Required withdrawal

Graduate students may be required to withdraw from a graduate course or program due to unsatisfactory performance or academic or non-academic misconduct.

Policies

  • The Graduate Calendar outlines the Minimum Academic Performance and Academic Probation policies. Some examples include but are not limited to:
    • Minimum of 70% average.
    • Satisfactory progress of thesis, MRP or research paper.
    • Continued communication with Supervisor and/or Supervisory Committee.
    • A charge of academic misconduct.
    • A charge of non-academic misconduct.
  • The Faculty Handbook outlines Continuation in a Graduate Program and Minimum Academic Performance.

Appealing a required withdrawl

  • Graduate students may appeal the Program Review Committee’s decision that requires a student to be withdrawn from a graduate course or program.
  • The Faculty Handbook outlines the process:
    • Students must clearly notify their Graduate Program Director and Graduate Program Review Committee of their intent and grounds for appeal. Formal letter is preferred.
    • If the student is not satisfied with the outcome from their Graduate Program Review Committee /GPD, the student may then refer the matter to the Faculty Dean and the Dean of Graduate Studies.
    • If the student is not satisfied with the joint decision of the Deans, the student may then appeal to the Senate Student Appeals Board.
  • The process for submitting a formal appeal to the Student Senate Appeals Board is outlined in the Faculty Handbook and the Graduate Calendar.

General tips

  • Familiarize yourself with your Program Requirements
    • Understand your Departmental Program Requirements in full
    • Visit your program’s website
    • Speak with your Graduate Program Director
    • Speak with your Supervisor
    • Speak with the Director of Graduate Studies
  • Learn about the roles and responsibilities of Graduate Supervision and Supervisory Committees
    • Review section 14.9.1 in the Faculty Handbook about Graduate Supervision
    • Read the BUFA Collective Agreement on the roles and duties of Program Committees and Graduate Program Directors in section 16A 01, pages 34-38
  • Ensure you are up to date with the Exit Requirements of your program and your Thesis Defence and Thesis Submission
  • Learn about your rights and responsibilities as a Graduate student
  • Take advantage of the Essential Skills Building offered by Graduate Studies and the workshops specifically geared towards Graduate students via A-Z Learning Services.

Reinstatement after a Voluntary or Required Withdrawal

If you have been removed from your program or have chosen to leave, no program is obligated to readmit you into the program, even after meaningful time away from academia. If you wish to apply for reinstatement here are some tips:

  1. Consult the Graduate Calendar
  2. Read and Fill out the Reinstatement Form provided by Graduate Studies.
  3. Speak openly with your previous supervisor and committee or work hard to secure this support network.
  4. Reach out to your Graduate Program Director.
  5. Outline all that has been completed and yet to be completed for your degree.
  6. Propose a timeline for coursework, proposal, writing and defence.
  7. Consider opening up about the reason for your voluntary withdrawal OR outline the steps you have taken since your required withdrawal to increase your probability of success.
  8. Identify any needs for funding or employment.
  9. Touch base with the Director of Graduate Studies for advice and guidance.

Action Plan for Students facing Academic Suspension or Debarment

To reposition yourself for academic success at any college or university, we recommend that you:

  • What were the key reasons you have not been successful at Brock?
  • If you feel your performance was due to circumstances (e.g., health issues, financial pressures, family obligations, personal problems), how will you better manage those circumstances in the future, should similar issues arise?
  • If your academic performance was due to your time management, class attendance, study skills etc., what steps will you take right now to change those habits?
  • Use your period of dismissal to reflect on and address the factors that led to your poor performance.
  • Meet with an academic advisor. The Registrar’s Office has general academic advisors and each department has Faculty specific advisors who can guide you. Book your online advising appointment ASAP.
  • Meet with a counselor or Psychologist in Personal Counselling Services to address personal issues that have been barriers to your success.
  • If applicable, become familiar with the resources and services available for students with disabilities. Work with our Case Managers to see if/what accommodations could help improve: taking notes in lecture, getting extra time or a different environment to write exams; assistive technology and more.
    • Get registered as a student with a disability.
    • Receive disability assessment.
    • Get documentation to provide to professors and TA’s.
  • Explore Major and Career options. Determine if you can successfully earn your desired program and degree at Brock or if your interests would be best served at another college or university.
    • Consult Career Services to get career advice.
    • Perform an in-depth review of programs through Brock’s Undergraduate or Graduate calendar including course/program requirements, entry standards, and graduation requirements. Academic Advisors can help.
    • Review your program guide by visiting your department’s website and searching for your program.
  • Develop your learning and writing skills with workshops and tutorials from A-Z Learning Services.

Consider the following as you determine the timing of your intended return to Brock:

  • Are you able to focus on your course work and dedicate the time you need for school?
  • Do you have a personal support network to get you through difficult times?
  • Do you have academic support to help you navigate the school year?
  • Are you balancing work, school and personal matters in a way that will allow you to be successful?
  • Have you fulfilled the entire suspension or debarment? If so, be prepared to outline how you spent your time away from school.
  • Contact Academic Advising for guidance on re-entering Brock after you have fulfilled your suspension or debarment.
    • To get information about the re-entrance procedure.
    • To attain guidance on your re-entry letter.
    • To get a timeline on when your re-entry application will be considered.
  • Plan your re-entry long in advance. You should have your letter written and submitted by the spring preceding your fall entry.