Library Open Access Publishing Fund: Terms and Conditions

Grant: Brock Library Open Access Publishing Fund 2018-19
For: Brock Faculty, Librarians, Staff, Students*, Postdoctoral Fellows


Open access makes scholarly research free for anyone to read via the Internet. Open access benefits researchers and members of the public. As an educational initiative to encourage open access publishing[1], the Brock University Library has established a grant opportunity for 2018-19.

Purpose of the Fund

Some open access journals require authors to pay a fee – commonly known as an article processing charge or APC — to publish an article. The purpose of this grant is:

  • To assist researchers in disseminating their research broadly via an open access journal
  • To pay (or subsidize) an APC charged by a publisher


  • Grants will be awarded to cover APCs to a maximum of $1,500 CDN each [Total fund=$15,000]

Award Criteria

  • Applications meeting eligibility criteria will be reviewed on a first-come, first-served basis
  • Grant monies must be claimed in Workday by March 30, 2019 or grant is forfeited.
  • Grant recipients must acknowledge the Brock Library Open Access Publishing Fund in their published article
  • Grant recipients must archive their articles in the Brock Digital Repository ( Please forward a PDF of your article within one month of publication to Tim Ribaric, Digital Services Librarian, at
  • This Fund covers only the fees associated with open access publishing. Costs for reprints, colour illustration fees, non-open access page charges, administrative charges and other fees are not applicable.

Eligible Applicants

  • Brock University faculty members; librarians; staff; currently registered graduate students; undergraduate students* (with confirmation from faculty supervisor); postdoctoral fellows
  • Applications from previous grant recipients will be considered after January 1, 2019.
  • This grant is intended to support researchers with limited or no funding. If an alternate funding source is available that permits payment of submission fees (e.g. a research grant from NSERC, SSHRC, CIHR or other funding body), that source must be used before applying to the OA Fund


Publication criteria:

  • Peer-reviewed
  • Fully open access (OA)
    • the content of the entire journal is freely available online immediately upon publication
    • the publisher’s license should have minimal restrictions on redistribution or reuse of the article so that it can be read, downloaded, copied or distributed by anyone with an internet connection; ideally, materials will have a CC-BY licence.
    • the journal must be listed in the Directory of Open Access Journals or meet the DOAJ’s selection criteria, including making the fee schedule publicly available online

Not sure whether your journal is fully open access?

Ineligible Publications

  • Hybrid journals: subscription-based publications for which authors can pay an “open choice” fee to make their individual papers freely available to any reader. These journals are problematic because:
    • Your institution is already paying a subscription fee to this journal, which then levies another fee on you as the author; this is considered “double-dipping”.
    • Articles in hybrid journals do not enjoy the same Open Access Citation Effect as articles in fully OA journals
  • Journals with embargoes limiting Open Access to content for specific time period after publication
  • Journals which require researchers to sign over copyright to their work

Application Process

Submit an online application

[1] SPARC. Campus-based Open Access Publishing Funds


Elizabeth Yates, Scholarly Communication Librarian,  or 905-688-5550 x4469