Reserve Collection Guidelines

About the Reserve Collection

(For Faculty Use Only)

The Reserve Collection is comprised of high demand materials selected by instructors to support current courses and other heavily used items on short-term loan. The use of library reserve must not substitute for the purchase of books, course packs or other published materials.

To place a new or additional title on Reserve, please send your syllabus or the appropriate bibliographic information to

You are welcome to submit reserve requests at any time of the year. Material is processed in order of receipt. Submitting your requests a month prior to the start of term is best practice. Please note that September is our busiest time and processing times may be delayed due to volume.

Ares is a new platform available for your Course Readings in Sakai. This service allows easy access to readings, and library staff ensure both copyright compliance and accessibility. In addition, any scanning performed for items in Ares are completely free of charge. Instructors can choose to send their syllabus for library staff to enter items, or add items to Course Readings on their own.

Instructions for adding Ares to your Sakai site:

More information about Copyright, Fair Dealing, and your Course Readings:

Alternatively, if you choose not to use Ares, library staff can provide you with the correctly constructed persistent links to add to Sakai. Please note: If you do not use the link provided by the Library, students will not be able to access the item remotely.

You may place personal books on Reserve. Please drop the materials off at the Ask Us desk and complete a Reserve Request form. In the unlikely event of damage or loss, please note that the Library cannot accept responsibility for personal materials.

To order a book for the Library, submit a separate order to Collections Services via the New Acquisitions Request Form. Since ordering new material can take time, please order well in advance of the beginning of term. Indicate “RUSH for Reserve” and the course number on the New Acquisitions Request Form. Note on the Reserve List Request Form that the book is “on order”.

You may choose to have your items on reserve for one or more of the following Reserve loan periods:

Three-hour Reserve – items may be borrowed anytime during the day for three-hour periods up until 4 hours prior to closing. All material is due 1 hour prior to closing. Three-hour reserve material may be signed out for overnight use one hour prior to closing and is due back one hour after the Library opens.

Twenty four-hour or Forty eight-hour Reserve – items may be borrowed anytime during the day and are due back within 24 hours in the case of one-day, or in the case of two-day, within 48 hours after borrowing.

Unless there is a request to retain the materials in the Reserve Collection for the course offering the next semester, personal materials will be returned to you, and library books will be returned to the library stacks.


Email or call Elaine Jaeger, Reserve Supervisor at ext. 3963 or by e-mail at: