SharePoint is Brock’s intranet where you can share and manage content, knowledge, and applications with your team or department.
SharePoint is the perfect tool to manage and organize team projects as it allows you to collaborate effortlessly and securely. Highly integrated with Office 365, create or upload any type of Office 365 document right in SharePoint, making it easy for your team to access and edit it.
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To create a SharePoint@Brock Site, go to brocku.sharepoint.com. Sign in with your Brock credentials.
1. Click on Create Site at the top of the page. A side bar will appear with site type options.
2. Navigate through the menu at the top of the page to see different types of SharePoint@Brock Sites. Beside each site logo is a description on that type of site. Click on the site type you want to create.
3. Fill out the form and click Request Site. The form is the same for all types of sites.
4. Your site will automatically be created. This may take a few minutes.
5. Click the link to be brought to your homepage where you can start building your site and adding members.
When your site is complete, you will be offered a training session for the site owner(s). The ITS team will also be available for any support needed post-launch.
Students cannot be a part of SharePoint@Brock Intranet Sites. They can, however, create a Ad-hoc site to manage group work with other students.
To create a Ad-hoc site:
1. When you sign in to Office 365, open the app launcher and select SharePoint, or, go directly there by navigating to https://sharepoint.brocku.ca and signing in with your Brock credentials.
2. At the top of your page, click the Create site button.
3. A side-bar will appear, click Ad-hoc under Collaboration.
4. Fill out the form and click Request Ad-hoc Site.
5. Your site will automatically be created. This may take a few minutes.
6. Click the link to be brought to your homepage where you can start building your site and adding members.
For assistance with building your new group site, read the Group Site Owner’s Guide.
Go to SharePoint for a full list of all the site types available to Faculty and Staff. Under Available Site Templates, click on the site types to read more about them.
Students only have access to create Ad-hoc sites.
Yes. Having more than one site owner is encouraged in the case that a site owner leaves Brock, there is a second that has full owner access and the knowledge to keep the site operating as normal.
The most likely cause for this is that the page is still checked out to you, and has not yet been checked back in so that other site members can see the changes.
Navigate back to the page and see if there is a yellow navigation bar at the top prompting you to check the page in. If there is, select Check it in.
If the case is that site members can see the changes, but site visitors cannot, it is most likely that the edited page has not been published.
Navigate back to the page and see if there is a yellow navigation bar at the top prompting you to publish the page. If there is, select Publish it.
The page needs to be checked in and published for your changes to be view able by everyone.
The answer to this questions depends on the type of site you have.
If you have a Group site, then yes, the site owner has full access to change permissions for each site member.
If you have a Department or Team site, site owners have access to change permissions to an extent, however, in unique cases, ITS will have to make the change and you will need to fill out the IT Request Form to have this done.
See How do I Change Access Permissions for instructions on changing access permissions.
Different site members will have different permissions assigned to them that determine what they can and cannot access and what kind of abilities they have in terms of viewing, adding to and editing the site.
A Site Owner has the ability to change permissions to some extent, but in unique cases an ITS ticket will need to be submitted using the IT Request Form so the ITS team can make the desired changes.
1. Click the gear icon in the top-right corner of the screen.
2. Click Site permissions from the dropdown menu.
3. A sidebar will appear that lists site owners, members and visitors. Click Advanced permissions settings.
4.. Select Advanced Permissions Settings for more options. The names and role groups of the people associated with your site will appear. To edit a person or group, select the checkbox beside their name and select Edit User Permissions from the top ribbon. Use the ribbon to also Check Permissions, Grant Permissions or Remove User Permissions as needed.
5. The Edit Permissions page will list the different types of permissions you can give to members or role groups. Read through the different types and when you are satisfied, click OK at the bottom-right of the page.
Yes. Open a document in a document library by clicking on it. The document will open for editing in Office Online. The number of people currently editing the document will appear in the top-right of the document.