MRP/Thesis preparation

MRP Submission

The electronic submission of a Major Research Paper to the Brock University Digital Repository is optional and determined by each graduate program. Check with your graduate program to determine if you are to e-submit your MRP. When the Major Research Paper is in its final form, has been approved by the graduate program and meets e-MRP Format Specifications, the student will submit the MRP to the Brock University Digital Repository.

Here are the steps to follow to complete the electronic submission:

  1. Review the following information
    • Check with your graduate program for MRP submission deadline dates in order to graduate at Spring or Fall convocation.
    • Review E-MRP Format Specifications and any specific program/Faculty requirements.
  2. Final approval
    • Ensure that your MRP has received final acceptance/approval by your graduate program before submitting electronically.
  3. Print out, complete and submit the required Brock University Thesis and Major Research Paper Copyright License form to your graduate program.
  4. Upload/submit your e-MRP
    • Submit ONE electronic copy of your MRP (PDF format only) and any supplementary files via the Brock University Digital Repository for review by your graduate program.
    • Your MRP will be reviewed within a reasonable time frame (approximately five working days).
    • You will be contacted by e-mail after a review has taken place to advise you of any corrections that must be made prior to final approval. Once your electronic submission is approved, you will be notified by email.5. MRP Binding Options
    • Students and programs may wish to purchase bound copies of their MRP. We have sourced on-campus providers that offer MRP binding services. However, you are not restricted to use these providers and are welcome to use any other provider.
    • Any arrangements for the binding of hardcopy MRP is arranged directly with the vendor selected and not through the Faculty of Graduate Studies or the graduate programs.

Master’s Thesis Defence

Review FGS e-Thesis Format Specifications and specific program/Faculty requirements.

Check with your program and Faculty regarding your master’s defence procedures.

Graduate thesis defences will normally be open defences. A request for a closed defence must be approved by the Faculty Dean and the Dean of Graduate Studies and will be based on certified medical or compassionate grounds.

The arrangements for a thesis defence will commence once all members of the supervisory committee have signed off indicating their approval that the thesis is ready for defence.

The examination committee of a master’s thesis defence will minimally comprise the supervisory committee and an external examiner. With the approval of the Dean of Graduate Studies and the academic Faculty Dean, the external examiner may be external to the candidate’s graduate program but internal to Brock University.

Typically, a thesis defence will occur four to six weeks following the external examiner’s receipt of the thesis document. External examiners shall submit their report no later than one week prior to the defence. External examiners shall as part of their report identify whether the thesis is ready for defence and whether the thesis is to be recommended for submission to internal/external thesis award competitions.

If the external examiner reports that the thesis is not ready for defence, the student must revise the thesis within a reasonable period of time in response to the examiner’s comments and the thesis will then be resubmitted to the external examiner. A decision by the external examiner that the thesis is not ready for defence is binding.

A change of external examiner, in exceptional circumstances, must be justified in writing to the Faculty Dean or designate for a master’s thesis and the Dean of Graduate Studies or designate for a doctoral thesis.

The external examiner’s report will be shared with the examination committee and the graduate student prior to the defence.

The recommended FGS procedures for a master’s thesis defence are outlined by the Faculty of Graduate Studies. Each graduate program will publish their approved master’s defence procedures. The Faculty Dean or designate will chair master’s defences.

Students should typically be given two to four weeks to complete minor revisions which are to be approved by the graduate supervisor and four to 12 weeks to complete major revisions which are to be approved by the graduate supervisor and the chair of the defence.

Check with your Graduate Program and Faculty regarding your master’s defence procedures.

Doctoral Thesis Defence

Doctoral Thesis Documents:

Check your graduate program’s Graduate Program Handbook to determine if further program thesis format specifications are required.

Doctoral Thesis Defences:

Graduate thesis defences will normally be open defences. A request for a closed defence must be approved by the Faculty Dean and the Dean of Graduate Studies and will be based on certified medical or compassionate grounds.

The arrangements for a thesis defence will commence once all members of the supervisory committee have signed off indicating their approval that the thesis is ready for defence.

The examination committee of a doctoral defence will minimally comprise the supervisory committee, an internal examiner (from outside the graduate program but within Brock University) and an external examiner. The approval of the external examiner is the responsibility of the Dean of Graduate Studies or designate.

Typically, a thesis defence will occur four to six weeks following the external examiner’s receipt of the thesis document. External examiners shall submit their report no later than one week prior to the defence. External examiners shall as part of their report identify whether the thesis is ready for defence and whether the thesis is to be recommended for submission to internal/external thesis award competitions.

If the external examiner reports that the thesis is not ready for defence, the student must revise the thesis within a reasonable period of time in response to the examiner’s comments and the thesis will then be resubmitted to the external examiner. A decision by the external examiner that the thesis is not ready for defence is binding.

A change of external examiner, in exceptional circumstances, must be justified in writing to the Faculty Dean or designate for a master’s thesis and the Dean of Graduate Studies or designate for a doctoral thesis.

The external examiner’s report will be shared with the examination committee and the graduate student prior to the defence.

The required format and procedures for a doctoral defence are outlined by the Faculty of Graduate Studies. The Dean of Graduate Studies or designate will chair doctoral defences.

Students should typically be given two to four weeks to complete minor revisions which are to be approved by the graduate supervisor and four to 12 weeks to complete major revisions which are to be approved by the graduate supervisor and the chair of the defence.

E-Submission

Deposit of thesis:

A candidate submitting a thesis in partial fulfillment of the requirements governing the award of advanced degrees must deposit the approved thesis with the Brock University Digital Repository before the degree will be conferred.

When the thesis is in its final form (following defence), has been approved by the graduate program, and meets FGS Thesis Format Specifications, the student will submit the thesis to the Brock University Digital Repository. The student must also submit to the Faculty of Graduate Studies the Certificate of Approval, the Library and Archives Canada (LAC) Non-Exclusive License to Reproduce Theses, and the Brock University Thesis and Major Research Paper Copyright Licence.

Under certain circumstances, (e.g. to protect confidential commercial information, patentable material, pending application, or where immediate commercial publication is anticipated), a graduate student may request a restriction on the circulation of the thesis for up to a period of 12 months.

Here are the steps to follow to complete the electronic submission:

  1. Review the following information
    • Check with your graduate program for thesis submission deadline dates for theses submission in order to graduate at Spring or Fall convocation.
    • Review FGS eThesis Format Specifications, and any specific program/Faculty requirements.
    • Publication of your thesis by the university is a requirement of your degree. If you have a publication pending, you may request a four-month delay (from the date of submission) of web access/display of your thesis. This option is available as part of the e-submission process.
    • Under certain circumstances (e.g. to protect confidential commercial information, patentable material, pending application) the Dean of Graduate Studies may approve to delay the web access/display of your thesis for up to twelve months from the date of successful defence. The application for this request can be found here: Instructions for depositing your thesis in the Brock University Digital Repository
  2. Final approval
    • Ensure that your thesis has received final acceptance/approval by your Examining Committee and your graduate program before submitting electronically to the FGS for final approval. Theses will not be reviewed by the FGS if acceptance/approval of the thesis has not been received.
  3. Print out, complete and submit all required forms to your Graduate Program who will then forward to the Faculty of Graduate Studies.
  4. Upload/submit your thesis
    • Submit ONE electronic copy of your thesis (PDF format only) and any supplementary files via the Brock University Digital Repository for review by the FGS.
    • Your thesis will be reviewed within a reasonable time frame (approximately five working days).
    • You will be contacted by e-mail after a review has taken place to advise you of any corrections that must be made prior to final approval.
    • Once your electronic submission is approved, you will be notified by email.
  5. Thesis binding options
    • Students and programs may wish to purchase bound theses. It is up to you to select a binding vendor for yourself. There are numerous options on campus and elsewhere including print shows and professional binderies. The Library and Graduate Studies do not provide this service.