Mandate and Bylaws

GSA is the independent voice of graduate students on campus, and we are recognized by Brock University as the official representative of Brock graduate students.

The Graduate Students’ Association’s purpose is to:

  • Promote academic, professional and social student development
  • Facilitate interaction between students from all departments
  • Provide opportunities for interaction between students and the internal university community (including faculty and administration)
  • Enhance the profile of graduate students in the external community
  • Advocate and lobby for student representation and meet student concerns
  • Promote equity of access for student opportunities

The overarching document of the association is the Bylaws, which provides high level guidance for the organization in support of its mission, vision and values. This document is enacted by the GSA membership through either a campus wide referendum or a General Members meeting, both mechanisms allow every graduate student the opportunity to vote on potential changes. A digital copy is provided below.

001E – The Graduate Students’ Association Bylaws and Schedule A

002 – The Graduate Students’ Association Letters Patent

003A – The Graduate Students’ Association Mandate and Purpose

The GSA Membership also has the opportunity to approve additional ancillary fees, as well as amend existing fees.  These changes can be enacted through either a general election (known as a referendum) or through an general meeting of the membership. Such a vote by the membership binds the association to operating within the parameters of the related documentation, in this case a Memorandum of Understanding (MOU) for each fee respectively.

004C – Schedule D – Ancillary Fees Managed by the Association

005B – Schedule E – Ancillary Fees Managed by the University

006A – Schedule F – Ancillary Fees Managed by External Partners

In addition to the Bylaws and MOU’s (known as ‘foundational documents), the GSA Board enacts legislation to expand and support what is specified by members through the Bylaws.  These documents are known as ‘Policies’ and outline various aspects of the GSA’s governance and operational structure.  A digital copy of these documents is provided below.

007A – Strategic Plan 2021-2026 – Committed to Students, Connected to Community

Committed to Students, Connected to Community is the 2021-2026 Strategic Plan of the Brock University Graduate Students’ Association. Also known as Document 007A, the Strategic Plan is the first in the GSA’s history and represents our commitment to our members on several issues that we want to address over the next five years. This plan is the product of conversations, consultations, and deliberations over the course of eighteen months during 2019-2021. Approved by both the Board of Directors and the broader membership at the GSA’s Annual General Meeting in April 2021 the plan commits the GSA and its staff and volunteers to a new mission, vision, and values along with specific strategic priorities. These priorities and goals will inform an ongoing Strategic Action / Annual Plan, guiding organizational direction and individual goals of GSA leadership.

010C – The Graduate Students’ Association Legislative Framework Policy

011B – The Graduate Students’ Association Class I – Full Membership Policy

012B – The Graduate Students’ Association Class II – Associate Membership Policy

014B – The Graduate Students’ Association Ambassador Policy

015C – The Graduate Students’ Association Board of Directors Policy

016A – The Graduate Students’ Association Board Member Policy

017B – The Graduate Students’ Association Board Leadership Policy

018A – The Graduate Students’ Association Program Assembly Policy

019A – The Graduate Students’ Association Program Delegate Policy

020A – The Graduate Students’ Association President & CEO Policy

021B – The Graduate Students’ Association Deputy President Policy

022B – The Graduate Students’ Association Past President Policy

023A – The Graduate Students’ Association Vice President Student Engagement Policy

024A – The Graduate Students’ Association Vice President External Affairs Policy

025B – The Graduate Students’ Association Vice President Communications and Advancement Policy

026A – The Graduate Students’ Association Vice President Equity and Inclusion Policy

027A – The Graduate Students’ Association Associate Vice-Presidents Policy

029B – The Graduate Students’ Association Executive and AVP Performance Appraisal Policy

030A – The Graduate Students’ Association Executive Director Policy

034A – The Graduate Students’ Association Organization Chart Policy

040B – The Graduate Students’ Association Elections and Referenda Policy

041A – The Graduate Students’ Association General Meetings Policy

042A – The Graduate Students’ Association Chief Returning Officer Policy

043A – The Graduate Students’ Association President & CEO Recruitment and Appointment Policy

044A – The Graduate Students’ Association Vice President Recruitment and Appointment Policy

045A – The Graduate Students’ Association Associate Vice President Recruitment and Appointment Policy

046A – The Graduate Students’ Association Executives Eligibility Policy

047A – The Graduate Students’ Association Mandated Organizational Leave Policy

050B – The Graduate Students’ Association Committees Policy

051A – The Graduate Students’ Association Executive Committee Policy

052A – The Graduate Students’ Association Governance, Elections, and Nominating Committee Policy

053A – The Graduate Students’ Association Student Engagement Committee Policy

054A – The Graduate Students’ Association External Affairs Committee Policy

055A – The Graduate Students’ Association Communications and Advancement Committee Policy

056A – The Graduate Students’ Association Equity and Inclusion Committee Policy

057A – The Graduate Students’ Association Faculty Communities Committee Policy

Under the GSA Bylaw and Document 010, Policies are divided into two groups. Policies are documents that expand on stipulations outlined in the Bylaw, they are approved by the Board of Directors after two affirmative readings.  Additionally, while they are reviewed on a rolling four year basis they remain active until the Board authorizes their amendment or removal.  Unlike Policies, Position Policies are stances taken by the GSA in response to issues that may arise on an ongoing basis.  They are approved by the executive and expire automatically.  They inform lobbying priorities and support the GSA’s advocacy efforts.

070A – Position Policy – Regarding the Positionality of the GSA

071B – Position Policy – Regarding Student-Supervisor Relationships

072B – Position Policy – Regarding List Distribution of Electronic Mail to GSA Members

073B – Position Policy – Regarding Student-Faculty and Student-Supervisor Ratios

074B – Position Policy – Regarding the Canadian Federation of Students (CFS)

075A – Position Policy – Regarding Cluster Hiring of Black Faculty at Brock University

076A – Position Policy – Regarding Indigenization within the GSA

077A – Position Policy – Regarding the GSA’s Social Media and Online Presence

078A – Position Policy – Regarding Advancement and Development of the GSA

079A – Position Policy – Regarding Revenue Diversification of the GSA

080A – Position Policy – Regarding Expansion, Utilization, and Consideration of GSA Space

081A – Position Policy – Regarding Commitment to a Future GSA Building

082A – Position Policy – Regarding the GSA Foundation Advisory Board

GSA Board of Directors and Meetings

GSA Board of Directors Meetings are held monthly. All meetings are open to the public and graduate students are always welcome to attend. Students who wish to bring a matter to the board’s attention are asked to contact the GSA office 7 days in advance of the meeting, so their issue may be added to the agenda.