Nearly one year of\u00a0extensive\u00a0staff dedication will culminate this weekend with the launch of\u00a0Brock University’s\u00a0new human resources (HR) system.<\/p>\n
On Sunday, July 1, Brock\u00a0will become the first higher education institution in Canada to launch Workday HR, a cloud-based\u00a0HR\u00a0management and information\u00a0system.<\/p>\n
The initiative will amalgamate nine independent\u00a0HR\u00a0systems into one unified, efficient and user-friendly system\u00a0that will reduce duplication and forever change the way\u00a0HR\u00a0information is accessed at Brock. The system will be fully accessible to Brock employees on Tuesday, July 3.<\/p>\n
The\u00a0team behind Workday HR, called Project Mosaic, includes staff members from Human Resources, Information Technology Services and Financial Services as well as representatives from Deloitte who oversaw the system\u2019s design.<\/p>\n
In addition to employees with Project Mosaic, hundreds of faculty and staff from across campus have been involved with the implementation of Workday HR.<\/p>\n
“Whether they’ve been directly part of the Project Mosaic team,\u00a0participated in user acceptance testing,\u00a0observed information\u00a0sessions\u00a0or\u00a0attended\u00a0training sessions, I want to\u00a0thank\u00a0everyone\u00a0involved in the project for their\u00a0enthusiasm,\u00a0dedication\u00a0and\u00a0hard work,\u201d said Brian Hutchings, Vice-President, Administration.<\/p>\n
\u201cTheir\u00a0knowledge, ideas and\u00a0efforts will benefit all employees by adding value and increasing efficiencies in all of our work routines.\u201d<\/p>\n
Workday HR will integrate seamlessly with the financial services functionality already available within Brock\u2019s Workday\u00a0system. In addition to submitting expense reports and\u00a0purchasing requests\u00a0through Workday, employees will be able to access their personal employment information in real time, such as compensation,\u00a0benefits\u00a0and\u00a0job\u00a0applications;\u00a0keep track of time worked;\u00a0request and track time away;\u00a0edit benefits information;\u00a0check pay slips;\u00a0and change contact information like phone number and address.<\/p>\n
In addition to this,\u00a0managers will be able to review and approve requests for leave and time away;\u00a0access team information;\u00a0view employee contracts;\u00a0and create analytical reports that will help with planning and operational decisions.\u00a0Faculty members and librarians will be able to view their most recent sabbatical\u00a0leave and easily hire research assistants.<\/p>\n
Team members from Project Mosaic will be working this weekend to complete final tasks for the implementation of Workday HR. As a result,\u00a0Workday will be unavailable from\u00a0Friday, June 29 at noon until end of day Monday, July 2.<\/p>\n
Employees wishing to use Workday to process expense claims or other financial services transactions should plan to do so outside of this time period.<\/p>\n
When\u00a0faculty and staff\u00a0return to work on Tuesday after the holiday weekend, they will be able to\u00a0access both Brock’s financial services and human\u00a0resources\u00a0systems through Workday.<\/p>\n
Many\u00a0employees have already\u00a0completed\u00a0training\u00a0to prepare them for the\u00a0launch.<\/p>\n
For those who have yet to register, training\u00a0sessions\u00a0continue\u00a0throughout July.\u00a0Details on the workshops, as well as job aids, important announcements and a\u00a0webinar created to help employees start using Workday HR, can be found on\u00a0SharePoint<\/a>.<\/p>\n With the launch of Workday HR also comes new\u00a0business\u00a0processes such as a\u00a0new way to reset a forgotten Brock Campus ID password<\/a>, a\u00a0career site that will host all job opportunities in one mobile-friendly place,\u00a0an\u00a0employee services team\u00a0and support for managers.<\/p>\n