Nearly one year of extensive staff dedication will culminate this weekend with the launch of Brock University’s new human resources (HR) system.
On Sunday, July 1, Brock will become the first higher education institution in Canada to launch Workday HR, a cloud-based HR management and information system.
The initiative will amalgamate nine independent HR systems into one unified, efficient and user-friendly system that will reduce duplication and forever change the way HR information is accessed at Brock. The system will be fully accessible to Brock employees on Tuesday, July 3.
The team behind Workday HR, called Project Mosaic, includes staff members from Human Resources, Information Technology Services and Financial Services as well as representatives from Deloitte who oversaw the system’s design.
In addition to employees with Project Mosaic, hundreds of faculty and staff from across campus have been involved with the implementation of Workday HR.
“Whether they’ve been directly part of the Project Mosaic team, participated in user acceptance testing, observed information sessions or attended training sessions, I want to thank everyone involved in the project for their enthusiasm, dedication and hard work,” said Brian Hutchings, Vice-President, Administration.
“Their knowledge, ideas and efforts will benefit all employees by adding value and increasing efficiencies in all of our work routines.”
Workday HR will integrate seamlessly with the financial services functionality already available within Brock’s Workday system. In addition to submitting expense reports and purchasing requests through Workday, employees will be able to access their personal employment information in real time, such as compensation, benefits and job applications; keep track of time worked; request and track time away; edit benefits information; check pay slips; and change contact information like phone number and address.
In addition to this, managers will be able to review and approve requests for leave and time away; access team information; view employee contracts; and create analytical reports that will help with planning and operational decisions. Faculty members and librarians will be able to view their most recent sabbatical leave and easily hire research assistants.
Team members from Project Mosaic will be working this weekend to complete final tasks for the implementation of Workday HR. As a result, Workday will be unavailable from Friday, June 29 at noon until end of day Monday, July 2.
Employees wishing to use Workday to process expense claims or other financial services transactions should plan to do so outside of this time period.
When faculty and staff return to work on Tuesday after the holiday weekend, they will be able to access both Brock’s financial services and human resources systems through Workday.
Many employees have already completed training to prepare them for the launch.
For those who have yet to register, training sessions continue throughout July. Details on the workshops, as well as job aids, important announcements and a webinar created to help employees start using Workday HR, can be found on SharePoint.
With the launch of Workday HR also comes new business processes such as a new way to reset a forgotten Brock Campus ID password, a career site that will host all job opportunities in one mobile-friendly place, an employee services team and support for managers.