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Brock University Registration Guide for Graduate Programs
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2014 - 2015 INSTRUCTIONS
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Registration Instructions


Master of Arts, Master of Business Economics,
Master of Science and Doctoral Students

2014 Spring Term
Online Registration opens March 24, 2014 (all durations)

Online Registration closes:

  • Master of Arts (MA) Durations 4,5,7,8 - May 11, 2014
  • Master of Arts (MA) Duration 9 - July 9, 2014
  • Master of Business Economics (MN) Duration 4 - May 11, 2014
  • Master of Business Economics (MN) Duration 9 - August 12, 2014
  • Master of Science (MSc) Duration 4 - May 11, 2014
  • PhD Duration 4 - May 11, 2014

Late registration fee will apply as follows:

2014 Spring Term - On the first day of the start of each duration

It is strongly recommended that graduate students review their programís degree requirements outlined in the Graduate Calendar: http://www.brocku.ca/webcal/current/graduate and the timetable: http://www.brocku.ca/registrar/guides/grad/timetable/terms.php regarding course selection and offerings. Graduate students should also consult with their Graduate Program Director and/or their research supervisor regarding their course selection prior to registering online each term.

For new students, all pre-registration conditions outlined in your offer of admission letter must be met before registering for graduate courses.

Only full-time graduate students are eligible to register in undergraduate or graduate course(s) as an ďExtraĒ course offered outside of your program degree requirements. (Full-time graduate students are eligible to register for 1 full credit or two half-credit courses without charge, per program). Please note Master of Business Economics (MBE) students who wish to take a course (MBAB) in the Goodman School of Business must contact Shari Sekel, Director of Graduate Programs, Goodman School of Business (ssekel@brocku.ca) for an override. MBE students should not contact course instructors directly.

After registering, the studentís Graduate Program Director (or designate) will review the graduate studentís online registration for approval and will indicate their approval or disapproval of each course registration. If a course is not approved, you will be deregistered from that course. Please check the Applicant & Student Self Serve under CrsMarkInquiry on a regular basis in order to know what courses have been approved or disapproved.

When online registration closes, all further registration, or changes to registration, must be completed manually via the Course Registration/Withdrawal Form, available from the Faculty of Graduate Studies or website at: http://www.brocku.ca/graduate-studies/current-students/student-forms and submitted to the Faculty of Graduate Studies.

If a graduate student is interested in registering for a course not listed on the timetable, please contact the Graduate Program Director.

Please note: Students owing fees will not be permitted to register for courses.

Registration Steps

NOTE: The following programs have additional instructions:

Biological Science students must submit a completed and signed Registration Approval Form to Beulah Alexander in MC F204.† Please note that courses must be registered on line before they can be approved. The form can be downloaded from http://www.brocku.ca/webfm_send/7913.

Biotechnology students must submit a completed and signed Registration Approval Form to Beulah Alexander in MC F204.† Please note that courses must be registered on line before they can be approved. The form can be downloaded at http://www.brocku.ca/webfm_send/8840.

Chemistry students must submit a completed and signed Registration Approval Form to Beulah Alexander in MC F204.† Please note that courses must be registered on line before they can be approved. The form can be downloaded at http://www.brocku.ca/webfm_send/4826

Step 1. Activate Your Student Portal Account - Go to https://my.brocku.ca/portal/
Through "my.brocku.ca" you will be able to access registration as well as information regarding your academic status, degree progression, financial status and other important information.

To activate your "my.brocku.ca" account, begin with clicking on "Applicant, New, Returning Student or Alumni" link. Read and follow the instructions on each screen. This process will also provide you with a Brock E-mail account and a Brock computer account. When you have completed activating your "my.brocku.ca" account, log in using your student number and your new password.

Brock University Departments/Centres, as well as the Faculty of Graduate Studies, will use only your Brock (badger) e-mail address as a means of contacting you. It is your responsibility to check this account often. You cannot forward this e-mail address to any hotmail or any other e-mail address you may have.

Step 2. Click on the "Applicant & Student Self Serve" tab at the top of the page. Click on "Register" in the menu along the left side of the page.

Step 3. Declaration Select the program/session (eg. Master of Arts: Spring or Fall/Winter) from the drop down menu. You will be asked to complete a declaration in five areas:
1. Program of Study
2. Status in Program (full-time or part-time)
3. Immigration Status
4. Mailing Address
5. Local Address
If you disagree with any information displayed, click the "I disagree button" under the information in question. Once you have answered each section of the Declaration, click the next button. You will be permitted to register.

Entering "I disagree" in your declaration will NOT change your status officially. To affect a change in one of the three areas above, you must contact the Faculty of Graduate Studies. You will only be permitted to continue with the registration process once you have completed all three areas of the declaration.

Step 4. Course Registration

Before proceeding with your course selection please contact your program supervisor. The Graduate Program Director will review your course selection (on line) and approve or disapprove before your registration is official. If the course(s) is not approved, you will be deregistered from your course(s). Please check my.brocku.ca under CrsMarkInquiry on a regular basis in order to know what courses have been approved or disapproved.

To register for your first course, enter the "Course Name" (eg. POLI) and the "Course Number" (eg. 5P82). Click "GO" - you do not need to enter the day/time information. Once you have clicked "GO", you will be presented with the section(s) of the courses that you can choose from. Note that, in many cases, there is only one section of each course available.

Click "Add" to register in the course and section of your choice. If a course and section are already full, the "Add" option will not appear and a message ** FULL ** will show on the left side of your screen. A green message will appear indicating that you have successfully registered in the course and the course will be added to your "List of Registered Courses" at the bottom of your screen. If you are unsuccessful at registering for your selected course and section, a red message will appear and explain the error encountered. ( **Please note: If a course has a "+" sign icon to the left of the course name, click on the icon to see the seminar, lab or tutorial options.) Next to each course there will be an "Add" option. Click "Add" to register.

In the "List of Registered Courses for Current Registration Period" you will see the approval status of the course(s). The Graduate Program Director will review and approve or disapprove your course selection. Until the Graduate Program Director reviews your course selection, the status "Requires Approval" will appear below the course name and number. Once the course is approved, the status will indicate "Approved" and then you will be officially registered.

Step 5: Repeat Step 4 for each of your remaining courses.

After the closing of on line registration, please download and use the Course Registration/Withdrawal Form located on the web at: http://www.brocku.ca/graduate-studies/current-students/student-forms. Please submit or fax (905-688-0748) this form to the graduate program for approval: the program will submit the approved form to the Faculty of Graduate Studies for processing.

If you have any questions regarding course selection, or your program of study, please contact your Graduate Program Director regarding your student record, or if you have questions regarding registration, please email: gradregistration@brocku.ca

Payment of Fees Information

Please refer to the current Graduate Calendar:
http://www.brocku.ca/webcal/current/graduate/

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