Special Group and Project Coordinator

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Posting #:Unit 2 - 02/2013
Posted:May 3, 2013
Employment Status:Limited Term Full-Time (11 months with possibility of renewal)
Faculty:Not Applicable
Department:ESL Services
Grade:Job Group J
Salary Scale:$41,094 - $60,752 per annum* (effective July 1, 2012)
Hours of Work:35 hours per week
Start:ASAP

Job Summary

*Actual salary will be pro-rated to reflect contract length

Reporting to the Assistant Director, Student Affairs the Special Group and Project Coordinator is responsible for planning and organizing student activities for the Intensive English Language Program (IELP) and Custom English Language Programs (CELP). Core responsibilities include: maintaining effective client relations; planning and organizing opening and closing events for IELP and CELP; working in collaboration with the Associate Director, Assistant Director and Academic Coordinators to determine key academically-related activities for IELP and CELP terms, proposing, planning, organizing and coordinating these activities, schedules, activity surveys, payment details and cost recovery activities; maintaining associated program budgets; arranging photography for activities; providing activity schedules to students; creating communication and event announcements; researching local community activities and events to post for students; supervising cultural assistants, group chaperones and teachers that accompany students and acting as the main contact person for IELP and CELP activities; ensuring compliance with University insurance and liability policies; other duties as assigned.

Qualifications

• An undergraduate degree, preferably in a related field
• International experience and/or familiarity with various cultures and subsequent language learning challenges
• Ability to supervise and coordinate employees and volunteers and work as part of a team
• Demonstrated effective event planning and coordination experience
• Applied experience in accounting and financial applications (i.e. budgeting)
• Proven ability to effectively strategize and solve problems, with a keen eye for detail
• Strong verbal and written communication and demonstrated presentation skills
• Proven ability to organize and handle a variety of projects, deadlines, and schedules simultaneously and independently
• Demonstrated patience with ability to exercise diplomacy and cordiality
• Strong computer skills and competency with Microsoft Office (Excel, Word, PowerPoint as well as extensive use of e-mail (Outlook) and ability to quickly learn in-house systems
• Valid drivers’ license, satisfactory drivers’ abstract and access to a reliable vehicle
• Ability to occasionally work evenings and weekends

Notes

Applicants are invited to submit a resume and cover letter by applying online below by by 4:30 p.m., Tuesday, May 14, 2013.

We appreciate all applications received; however, due to volume we will contact only those candidates selected for an interview.

This position is included in the CUPE, Local 4207 - Unit 2 Union.

Brock University is an equal opportunity employer.

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