E-Thesis Submission

Following the approval of the new E-Thesis submission policy at Senate last spring, the Faculty of Graduate Studies and University Library are launching E-Thesis Submission for all graduate programs during Open Access Week, Oct. 22 to 28. This means that as of Oct. 22, 2012 all graduate theses will be submitted by all graduate students using the E-Thesis Submission process. (Hardcopy thesis submission will no longer be possible.)

Here are the steps to follow to complete the electronic submission:

1. Review the following information

• Check with your graduate program for thesis submission deadlines dates for theses submission in order to graduate at Spring or Fall convocation.
• Review FGS eThesis Format Specifications, and any specific program/Faculty requirements.
• Publication of your thesis by the university is a requirement of your degree.  If you have a publication pending, you may request a four month delay(from the date of submission) of web access/display of your thesis.  This option is available as part of the e-submission process.  Under certain circumstances (e.g to protect confidential commercial information, patentable material, pending application) the Dean of Graduate Studies may approve to delay the web access/display of your thesis for a period of up to twelve months from the date of successful defence.  The application for this request can be found in #3 below.
• Instructions for depositing your thesis in the Brock University Digital Repository
  
• A $25 Thesis Preservation Fee will be charged to your student account.

2. Final approval

• Ensure that your thesis has received final acceptance/approval by your Examining Committee and your graduate program before submitting electronically to the FGS for final approval. Theses will not be reviewed by the FGS if acceptance/approval of the thesis has not been received.

3. Print out, complete and submit all required forms to the Faculty of Graduate Studies

• eThesis Processing Assessment Form
• Master’s or PhD Certificate of Approval (only one copy required)
• Thesis non-exclusive License
• Thesis and Major Research Paper Copyright Licence
• Request to Restrict the Circulation of Thesis (if required)
• Thesis Title Page Example (do not submit hardcopy)

4. Upload/submit your e-thesis

• Submit ONE electronic copy of your thesis (PDF format only) and any supplementary files via the Brock University Digital Repository for review by the FGS.
• Your thesis will be reviewed within a reasonable time frame (approximately five working days).
• You will be contacted by e-mail after a review has taken place to advise you of any corrections that must be made prior to final approval.
• Once your electronic submission is approved, you will be notified by e-mail.

5. Thesis Binding Options

Students and program may wish to purchase bound theses.

We have sourced on-campus providers that offer thesis binding services.  However,  you are not restricted to use these providers and are welcome to use any other provider.
Any arrangements for the binding of hardcopy thesis is arranged directly with the vendor selected and not through the Faculty of Graduate Studies.