2006-07 Multi-Year Accountability Agreement Report-Back for: Brock University

2006-07 Multi-Year Accountability Agreement Report-Back for: Brock University

 

As noted in the Multi-Year Accountability Agreement for Universities for 2006-07 to 2008-09 (MYAA), the government appreciates that implementing this and future agreements will be part of an evolutionary process which will incorporate maturing consensus on how to best measure and indicate access and quality. This will require a strong collaborative partnership between institutions and the Ministry of Training, Colleges and Universities.

This Multi-Year Accountability Agreement Report-Back Template has been designed to assist with the ministry's continuing efforts to measure the participation of students from under-represented groups, and as outlined in Appendix B (the Multi-Year Action Plan) of the MYAA, update the planned net new hires table, and the strategies and programs that will be used by your institution to participate in the Student Access Guarantee initiative.

Pursuant to the MYAA, the release of the full amount of your 2007-08 and 2008-09 Accessibility to Higher Quality Education Fund will be conditional on your institution confirming that it is on track for meeting its commitments, or the approval of an improvement plan by the ministry. The ministry will also use the completed Multi-Year Accountability Report-Back Template to review the progress made on the commitments outlined in your Multi-Year Action Plan. Based on this review, you may be required to submit an improvement plan to the ministry, developed in consultation with faculty, staff and students.

The information contained in this report-back template will also be used to inform the development of best practices and the creation of measures of system-wide results. These measures may be incorporated in revised requirements in future years to demonstrate system-wide improvements.

 

A. Access

Increased Participation of Under-Represented Students - Measurement
To assist with the ministry's continuing efforts to develop a system measure that will track the participation of students from under-represented groups (Aboriginal, First Generation, Students with Disabilities) the ministry is seeking new information with respect to the number of students who are self-identifying as under-represented pursuant to the methodologies currently in place to measure these students at your institution. Please refer to the measurement methodologies outlined in your approved Multi-Year Action Plan to track these students, and provide the total number of students who have self-identified as a member of each of these groups. The ministry recognizes that these measurement methodologies may require students to self-identify, which may result in under-reporting.

Individual students may belong to more than one group. In the cells counting respondents for each under-represented group, do not adjust for this potential double-counting. To the extent that you are able to do so, eliminate any double-counting in the column, "Total Number Self-Identifying as Member of Under-represented Group".

 

Measurement Methodology
(including description)
Student Groups in Your Student Population Total Number Self-Identifying as Member of Under-represented Group Total Number of Students Surveyed, if applicable
Aboriginal First Generation Students with Disabilities
# = 142 # = 642 # = 636
Website applications for academic support   167   167  
Orientation Programs (e.g., SMART Start) self-identification   189 57 246  
Identified through use of outreach/support services   253 579 889  
First Generation Bursary Self-identification   533   533  
Identified through Band Council funding 122     122  
Identified through registration for Aboriginal Adult Education program 20     20  

If you would like to provide any other comments, please do so in the following space:

 

 

Increased Participation of Under-Represented Students - Programs/Strategies

Pursuant to your approved Multi-Year Action Plan, please identify your proposed and achieved results for 2006-07. If your institution has not achieved your proposed results, please explain the variance in the column provided.

Strategy / Program Indicator Proposed Result Achieved Result Explain Variance between Proposed and Achieved Results (if applicable)
Aboriginal Increase in # of Aboriginal Contacts Establish 2006-07 Baseline Baseline established at 200 n/a
  Increase in Aboriginal Enrolment 5% increase over 2005- 06 (124) 14.5% increase (142) An enhanced recruitment and retention strategy was developed in conjunction with the Aboriginal Education Council.
  Improved Retention Establish 2006-07 Baseline Baseline established at 121 (85% of 142)  
  Increased use of new Aboriginal support services Establish 2006-07 Baseline 2006-07 Baseline = 931 contacts (all services)  
First Generation Increased Self-identification 2005-06 Baseline established at 250 (all years) 2006-07 822 (all years)  
  Increase attendance at "Send-Off" Celebrations 2005-06 Baseline 25 Year I (50 - family members) 67 students attended sessions New Part-time, Mature and Transfer student orientation and advising sessions (held on camps) were introduced in 2006-07.
  Increased use of support services 2005-06 Baseline 21 (all years) 2006-07 379 (All Years) Increased promotion of the program due to First Generation funding.
  Increased Enrolment 2005-06 Baseline 250 (all years) 2006-07 405 (Year 1) Increased promotion of the program due to First Generation funding.
  Increased Retention Establish 2006-07 Baseline 2006-07 Baseline established at 344 (85% of 405)  
  Increased academic success for those attending support programs 236 of 405 attended in 2006-07 (Year I) Of the 169 who did not access support, 35% achieved at least a 70% overall average

Of the 236 who did access support,46% achieved at least a 70% overall average

 
Students with Disabilities Increased contacts through Outreach 2005-06 Baseline (124) 2006-07 = 136 = 9.7% increase  
  Increased Enrolment 5% increase over 2005-06 (144) 14.6% increase (165) Increased demand due primarily to increased promotion.
  Increased Use of Support Services 5% increase over 2005-06 (588) 8.2% increase (636) Increased demand due primarily to increased promotion.
  Improved Retention Establish 2006-07 Baseline (Year I to Year II) 2005-06 Baseline 94%
(144 in Year I - 136 in Year II)
 

If you would like to provide any other comments, please do so in the following space:

 

 

Student Access Guarantee and Commitment

 

  Yes No
The institution took into consideration the Ministry's student tuition/book shortfall calculation in allocating financial aid, as set out in the 2006-2007 Student Access Guarantee Guidelines X  

If you have answered no, please explain:

 


2007-08 Student Access Guarantee

Pursuant to Section 2.1 of the Multi-Year Accountability Agreements, your institution will participate in the Student Access Guarantee (including the new Access Window which allows Ontario students to identify costs and sources of financial aid).

The detailed requirements for participation in the student access guarantee as outlined in the 2007-08 Student Access Guarantee Guidelines. Please complete the following table to update the strategies and programs that your institution will use in 2007-08 to participate in the Student Access Guarantee initiative.

Describe how your institution will meet students' tuition/book shortfalls. As part of your description identify whether aid towards tuition/book shortfalls will be:

a)Provided to those students who apply for institutional financial aid; or

b) Automatically issued to students based on their OSAP information.

Students must apply for financial assistance and will be asked to complete an application which identifies actual educational expenses and current resources for the academic session. Awards will be made on the basis of demonstrated need, taking into account reasonable expenses. Brock intends to meet tuition/book shortfalls as set out in the 2007-08 SAG.
Identify whether your institution plans to provide loan assistance to meet tuition/book shortfalls of students in any of your second entry programs. If so:

a) Identify the programs by name and by OSAP cost code;

b) Describe how you determine how much loan aid to provide.

No.
If your institution has a process in place to collect statistics on the socio-economic accessibility of Professional programs that you offer, please describe the data that you collect. These data are not collected.
Describe other financial support programs and strategies that your institution will use to assist university students facing financial barriers to access, including identification of programs that provide case-by-case flexibility to respond to emergency situations that arise for students. - Bursary Program
- Work Study Program
- Academic Awards Program
- Financial Peer Assistance Program

For description of these programs, see http://www.brocku.ca/safa/

Briefly describe your review process for students who dispute the amount of institutional student financial assistance that is provided as part of the Student Access Guarantee. Students are requested to contact the Bursary Officer if they have questions about their assistance decision. In case of dispute, they may contact the Director, Student Awards and Financial Aid. Applicants may be required to provide proof of expenses and resources.

If you would like to provide any other comments, please do so in the following space:

 


B. Quality
Quality of the Learning Environment

Pursuant to your approved Multi-Year Action Plan, please identify your proposed and achieved results for 2006-07. If your institution has not achieved your proposed results, please explain the variance in the column provided.

Strategy / Program Indicator Proposed Result Achieved Result Explain Variance between Proposed and Achieved Results (if applicable)
Writing/Learning Skills Increased Program Enrolment (Workshops) 5% Increase over 2005-06 (1,310 contacts) 17% increase Increased demand due primarily to faculty referrals and the recognised effectiveness of the programs.
  Self-Report of Helpfulness 75% will report "Useful" or "Very Useful" 99% reported "Useful" or "Very Useful"  
  Improvement in Grades Better grades for students who access the program 46% of students who accessed the program achieved an overall average of 70% or higher, compared to 35% of students who did not access the program (NOTE: First Generation students only, n = 400)  
Leadership Increased Program Enrolment 5% Increase over 2005-06 20% Increase Increased demand due primarily to the recognised effectiveness of the programs.
  Self-Report of Helpfulness 75% will report "Useful" or "Very Useful" 97% report "Useful" or "Very Useful"  
  Program Assessment 80% will be able to employ knowledge/ skills 100% able to employ knowledge/ skills Progress through the program is assessed at various stages.
Graduate Student Development Strategies Teaching Practicum Program n/a Program launched in 2006-07 and 37 graduate students participated  
  Writing Skills n/a Writing Skills course for Science students offered to 9 students  
  Annual Graduate Student and Faculty Research Conference 84 presenting students 2007 - 97 presenting students (+15%)  

If you would like to provide any other comments, please do so in the following space:

 

 

Net New Hires

Pursuant to your approved Multi-Year Action Plan, please identify your actual net new hires for 2006-07. The ministry appreciates that accurate data on net new hires for 2007-08 may not be available until late fall. As such, please identify your planned net new hires for 2007-08.

Actual New Hires in 2006-07

Planned New Hires in 2007-08

Faculty / Academic Student Services Staff* Admin Staff**
Full Time Tenured Full Time Limited Term*** Part Time (FTE) Full Time Part Time (FTE) Full Time

Hires

Planned 2006-07 56 52 n/a 67 n/a 11
Actual 2006-07 56 52 n/a 67 n/a 11
Planned 2007-08 24 37 n/a 55 n/a 7

Retires / Departures

Planned 2006-07 13 54 n/a 26 n/a 6
Actual 2006-07 13 54 n/a 26 n/a 6
Planned 2007-08 12 56 n/a 27 n/a 6

Net New Hires

Planned 2006-07 43 - 2 29 41 4.5 5
Actual 2006-07 43 - 2 29 41 4.5 5
Planned 2007-08 12 -19 12 28 2.7 1

* For student services staff definition, please refer to the student services functional area definition developed by the Council of Finance Officers - Universities of Ontario (COFO-UO) of the Council of Ontario Universities to report on expenses in their annual financial report. Student Services Staff do not include ancillary staff but included are Academic Support and Library staff.

**For admin staff definition, please refer to the administration & general functional area definition developed by the Council of Finance Officers - Universities of Ontario (COFO-UO) of the Council of Ontario Universities to report on expenses in their annual financial report.

*** Limited -term appointments includes re-appointments as hires. All limited term appointments that terminated (including re-appointments) are included in the departures.

If applicable, please explain variance between the proposed and actual 2006-07 net new hires.

 

 

Student Success: Student Retention Rates

Pursuant to your approved Multi-Year Action Plan, please report on the retention target proposed by your institution for 2006-07, and your achieved rate.

  Proposed 2006-07 Retention Target Retention Rate Achieved Explain Variance between Proposed and Achieved Results (if applicable)

1st to 2nd Year

88% 88% The dramatic improvement in the 3rd to 4th year rate is due primarily to the flow-through from the Double Cohort year and it is likely that it will drop in the future.

That said, the University has embarked on a major retention initiative over the past 12 months. This will not have an immediate impact but should show improvements in our rates in the near future.

2nd to 3rd Year

90% 90%
3rd to 4th Year

(if applicable)

82% 89%

If you would like to provide any other comments, please do so in the following space:

 


C. Accountability

Please insert the current internet link to your posted Multi-Year Action Plan in the following space: http://www.brocku.ca/carp/action_plan.php.

If the Action Plan is moved to another location on your web site, please provide the ministry with an updated link.

This report-back document constitutes part of the public record, and as such, should also be made available on your institution's web site. Please ensure that this document is posted at the same location as your Multi-Year Action Plan.


Excluding your Per Student Funding portion of this fund.